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  • Formal Letters: If We Have Given Some Information in The Letter, We Can Finish It As Follows

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    magorzata
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    The document provides guidance on writing formal letters, including layout, opening and closing formulas, and common phrases used in different parts of formal letters. The layout includes placing the sender's address on the top right, recipient's address on the left, and date on the right with no punctuation after openings or closings. Common openings include "Dear Sirs" and closings include "Yours faithfully". The first paragraph often introduces the purpose or topic. Subsequent paragraphs thank the recipient or reference a previous letter. Letters typically close by requesting a reply or further contact.

    Original Description:

    vocabulary used for writing formal documents, divided by topics and parts of the document it should be used in

    Original Title

    FORMAL LETTERS ang

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    The document provides guidance on writing formal letters, including layout, opening and closing formulas, and common phrases used in different parts of formal letters. The layout includes placing the sender's address on the top right, recipient's address on the left, and date on the right with no punctuation after openings or closings. Common openings include "Dear Sirs" and closings include "Yours faithfully". The first paragraph often introduces the purpose or topic. Subsequent paragraphs thank the recipient or reference a previous letter. Letters typically close by requesting a reply or further contact.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    12 views2 pages

    Formal Letters: If We Have Given Some Information in The Letter, We Can Finish It As Follows

    Uploaded by

    magorzata
    The document provides guidance on writing formal letters, including layout, opening and closing formulas, and common phrases used in different parts of formal letters. The layout includes placing the sender's address on the top right, recipient's address on the left, and date on the right with no punctuation after openings or closings. Common openings include "Dear Sirs" and closings include "Yours faithfully". The first paragraph often introduces the purpose or topic. Subsequent paragraphs thank the recipient or reference a previous letter. Letters typically close by requesting a reply or further contact.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    of 2

    FORMAL LETTERS

    1. LAYOUT
     Name and address of the sender – right top corner,
     Recipient’s address – below, from the left margin
     Date – on the right
     No punctuation following opening and closing formula
     Each paragraph – from the left margin, with one space-line between them
     Sender’s name and title – given under the signature

    2. OPENING FORMULA CLOSING FORMULA


     Dear Sirs; Dear Sir/Madam Yours faithfully
     Dear Mr/Mrs/Ms Jones Yours sincerely
    o Informal: Dear Susan Best regards/wishes

    3. BEGINNING (first paragraph):


     We are writing to enquire about…/to confirm…/to apologize for…
     We are writing in connection with…
     We are interested in… and we would like to know…
     We would like to receive information concerning…
     We would like to enquire if you could…
     We are interested in entering into business relations with…

    4. WHEN WE REPLY TO THE LETTER (second paragraph):


     Thank you for your letter of (date) concerning…
     With reference to your letter of (date) enclosing…
     We have received your letter of (date) asking if…
     In reply to your letter dated (date) enquiring about…

    5. ENDING (last paragraph):


     I look forward to receiving your reply/order/products/etc.
     I look forward to hearing from you
     We are looking forward to your early reply
     A prompt reply will be appreciated
     We should appreciate a prompt reply
     Thank you for your help
    If we have given some information in the letter, we can finish it as follows:
     I hope this information will help you
     Please (do not hesitate to) contact me/us if you need any further
    information
     Please feel free to contact me if you have any further questions
    TOPIC PHRASES
    1. INVITING
     We would like to invite you (for a few days) to visit…
     I am writing on behalf of… to invite you to visit…
     I would like to know whether you would be interested in (coming for a
    short visit to…)
     We would like to invite you to…

    2. VISITING
     I would like to visit your (company) and have some formal disscussions
    on…
     I hope to be in…next (month). Would it be convenient to visit you
    on…?
     We would like to send our representatives to your company to…

    3. GIVING GOOD NEWS


     I am pleased/delighted/happy to tell/inform/advise you that…

    4. GIVING BAD NEWS


     I regret/am sorry to tell/ inform/advise you that…
     I am afraid that…
     We regret that…
     Unfortunately…

    5. INTRODUCING LETTER’S SUBJECT


     With reference to...
     Further to…
     With regard to… (the phrase should not start the letter so it should not
    be put in the first paragraph)
     I am writing in connection with…

    6. ASKING FOR REACTION


     Please could you... …as soon as possible
     We would be grateful if you could… …without delay
     We would appreciate if you could… …immediately

    7. ATTACHEMENTS
     I am enclosing...
     Please find enclosed…

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