Effective Public Speaking

By – N.G.Palit
 What is Public Speaking?
Public speaking is the
process of speaking
to a group of people in a
structured and deliberate
manner to inform, influence or
entertain the listeners.
”Great speakers are not born,
they are trained.”
Presenting is a skill, and can be
developed through training and
experience.
 Presentation Skills
”A good presentation
is the single most
effective tool any
organization can
have.”
- John Detz
 Why
Public Speaking?
FUNDAMENTA
L
BUSINESS
TOOL REFLECTS
WHAT IS COMPANY’
S
• IMAGE
A PRESENTATION?
•VALUE
SYSTEM
•VISION

BASIS OF
RELATIONSHIP
WITH CLIENTS
 Aim of Presentation?
1. To inform
2. Inspire or persuade
3. To communicate views
4. To educate
 1. To Inform
Presentations offer ideal opportunities to
inform others about any progress, new
developments, announcements, new
products or market opportunities etc.
 2. To Persuade
A persuasive speech works to convince
people to change or do something or to
start doing what they are not currently
doing.
 3. To communicate views
Emphasis is not on transmission
but on reception and
understanding by audience,
so that: -

YOUR MESSAGE IS UNDERSTOOD,

REMEMBERED AND ACTED UPON !
 4. To Educate
Properly designed
presentation can be
used as a great
educational tool.
It can serve to
educate and
motivate people.
 Effective public speaking is
INFLUENCE.
Influence is
LEADERSHIP.
Leadership is
BEING DIFFERENT AND
SUCCESSFUL.
Being different and successful is
MAKING A POSITIVE
CONTRUBUTION.
Making a positive contribution is
CREATING AN IMPACT.
 Because --

A small STEP
can make
A BIG
DIFFERENCE
Boring Presentation
Common causes of Ineffective
Presentation
Failure to motivate the
audience.
Confusing structure
Excessive details
Poorly designed slides
 Effective Presentation
Effective presentation involves four key
components:
1. The Situation
It involves finding the purpose, occasion,
and environment in which the
presentation is made.
 Effective Presentation
2. The Audience
Identify
Who will be my audience, what are their
needs and expectations.
What is their knowledge about the topic?
Then, try to exceed their expectations.
 Effective Presentation
3. The Speaker
Understanding,
controlling and
conquering your fears
and developing a
unique presentation style.
 Effective Presentation
4. The Presentation
a) Deciding its goals and objectives.
b) Then, planning and preparing.
c) Finally, developing an impressive
presentation.
Public Speaking
Is A
Show Business
 Maxim No - 1
Follow ”The Jolson Principle”, which is:
1. Give the audience what they want.
2. Give them something more.
3. Leave them wanting more.
 Maxim No -2
” Your Audience Don’t Care --- ”
It is true that your audience don’t care
about you.
They care only about themselves.
So, remember to give them
what they want.
 Phases of Presentation
Three components of a good presentation
are:
1. The Planning Phase:
Develop main points
2. The Preparation Phase:
Structure your presentation
3. The Delivery Phase:
This involves your personal style
Collect material on the topic
 Planning
Decide in advance:
Purpose of the presentation?
Who will be attending?
Audience’s knowledge about the topic?
What is the venue?
What is the total time allotted?
 Preparation
A) Subject of presentation:
Decide in advance your
message or subject of
talk

Have a strong conviction

on what you want to talk.
 Preparation
B). Organize your points logically:
Structure your outline into a
”presentable” format.
Follow ” The Universal Speaker’s Law”
which says:
1. Tell them what you are going to tell
2. Then, Tell them.
3. At the end, Tell them what you have
told them.
A suggested Model for presentation
PREVIEW
Tell them
what you are going to tell them
(Introduction)
THE VIEW
Tell them
(Body of your talk)
REVIEW
Tell them
what you told them
(Your summary)
 Presentation
Every presentation should have:
1. An introduction:
A good attention getting
opener.
2. A body:
A brief summary of the topic.
 Presentation
3. A conclution:
The conclution should include a
dynamite, thought-provoking
closure following a brief summary of
what you told them.
 Rehearse in private
Follow the principle of three Ps:

Practice, Practice, Practice.

Because practice makes a

person perfect.
Preparation & Practice

Thorough preparation

Plenty of practice
 Practice
Do this in front of a mirror
or in front of a friend
or get a video recording
and view it critically
Things that need Practice
Your Smile
Gestures
Head & Eyes
Sincerity
Keep notes to a minimum
If necessary, use ’Index Cards.’
Jot down main points on a set of
”Index Cards”
It will serve as a memory jogger for the
actual presentation.
 Why
Fear
Public Speaking?
Conquer Nervousness
Try to conquer nervousness
Try to minimize your stage
fear.
Take deep breath and try to
relax. If required, sip a little
water.
Before going to the stage, remind yourself
”I can do it.”
Try to conquer nervousness
Concentrate on the topic and
not on the audience.
Remember, even the best
presenters make mistakes.
”The Winners continue,
while the Losers stop.”
 Don’t Be Afraid
Sometimes audience may
seem intimidating.
But, always remember
that they are also people
like you.
Imagine that you are
addressing your friends.
 The Delivery

Here are a few

guidelines for
an effective
delivery of presentation.
 Build Rapport
”The key to effective public speaking
is to manage the relationship between
yourself and the audience, so that a
good rapport is developed with them.”
 Build Rapport
Shake hands with a few audience
Mingle, learn names.
Try to create good first
impression.
Remember, people listen
to people they like.
Delivering Speech - Beginning
Walk Calmly with Confidence
Establish Eye Contact.
Smile Naturally
Deliver Introduction
 Introduction
Start with a good
attention-getter.
A good presentation starts
with a introduction and an
ice-breaker, such as a story or a
suitable quotation.
B
Beeggin
in w
wit
ithh a
a B
B a
anngg!
!

grab
Your Opening should

your audiences
attention.
 i th a St or y
Start w

story is
A well told

interesting and captures

audience attention straight away.
 Body of Presentation
Cover the subject in logical order.
Use ’KISS’ method (Keep It Short &
Simple)
Use short and simple words & sentences.
Repeat important points for better clarity.
Use visuals/ graphs/ charts, wherever
possible.
 Body of Presentation
The Voice:
The voice is probably the
most valuable tool of the
presenter.
The voice should not be too fast or too
high or too soft.
 Presentation
Volume:
Good speakers lower their voice to
draw the attention of the audience,
and raise it
to make a point.
 Vocal Qualities
2. Tone:
The tone of voice gives evidence of your
feelings.
Modulate your tone to avoid monotony.
3. Pace:
Vary your voice, to maintain audience’s
interest.
* Emphasize a point by slowing down.
 Presentation
Eye Contact:
Maintain maximum eye
contact. This conveys
interest, concern and
warmth.
 Presentation
Facial Expressions:
Smiling is a powerful tool.
It transmits happiness,
warmth, friendliness and
liking.
It makes your audience more
comfortable, and they will like to listen
to you more.
 Presentation
Gesture:
Gestures used while speaking
capture the attention and
makes the presentation more
interesting.
Express your emotions with the help
of gestures.
 Presentation
Posture & Body Langauge:
Keep your posture relaxed.
We also communicate by the
way we talk and move.
Maintain good posture.
 Enhance Body Image
Analyze your stance.
Improve your stance.

PRACTICAL TIPS
•Make sure your body language reflects what
you are saying.
•Learn to relax your facial muscles and smile.
•Always wear comfortable shoes when
presenting.
 Personal Appearance
Study yourself in the mirror.

Dress appropriately.

Make an impression.
 Summarize & Conclude
At the end:
Summarize, what you have told.
Finish with a flourish & on a positive
note.
Close on a positive note.
Call for action points
 Summarize & Conclude
Do a quick summary, then
have a closure ready to wrap
up things.
At the end, thank the audience
for being attentive.
 Delivering Speech -Ending
”Frame” the Speech
Pause before Returning to
Seat.
Accept Applause Graciously
The golden rule for speakers
1. Keep the presentation
short enough to create
interest and long
enough to cover the
subject.
The golden rule for speakers
Tell the audience,
What you are going to
tell them.
- Set the tone
- Capture audience’s
attention.
- Build rapport.
- Tailor your opener as per your audience
The Body of the Presentation
 Tell (Body of presentation)
Now is the time to deliver
your whole presentation,
to the group, using all the
techniques we have
discussed.
 Organizing - The Close
”Tell them what you
have told them”
- Summarize message.
- Repeat key points
- Ask for action.
- End with a positive note
 C
C r
r e
e a
atte
e a
a C
C o
ommp
p e
ell
llin
ingg
Clo
C ing
lossin g

ur K ey P o in ts
Summ ar iz e Yo
The Three Presentation Essential
1. Use Visual Aid, wherever possible.
2. Rehearse, Rehearse & Rehearse
” If you fail to prepare, you are
prepared to fail.”
3. Rehearse against clock.
4. Memorize your script.
 Things one should do
Eye contact
Appropriate gestures
Glancing at your notes
Rhetorical questions
to involve audience
 Things one shouldn’t do
Read directly from notes.
Read directly from screen.
Turn back on the audience.
Keeping hands in the pocket
for a long time.
No nervous gestures.
No ’um’, ’ah’, ’you know’ etc.
Talk too fast
Talk too quietly
 Why Visuals?
Visuals are powerful tools
because they:
Increase understanding.
Save time.
Enhance attention.
Help control nervousness
Creating Effective Visual Aids
Content:
If it does not add value, don’t use it.
Unveiling:
Think, is it useful or necessary?
Colour:
Know your room and lighting
Dark room – use light font on dark background
Bright room – use dark font on light background
 Visual Aids
Enhancing
understanding
Add variety
Support claims
Lasting impacts
Visual Aids
 Visual Aid Should
Outline, explain and support main poin ts.
Serve audience’s needs, not speaker’s.
Be simple and clear.
Supplement and support.
Never DOMINATE the presentation.
 Tips on Visual Aids
Are visual aids easy to read and easy
to understand?
Can they be easily seen from all areas
of the room?
 Design the ’Look’ of your
presentation
Do not use more than 7 lines on any
page and not more than 7 words per
line. ( This is called Rule – 77).
Use bright and bold colours, but not red.
Red colour should be used to highlight
any important point.
 Ho
H w
ow t
too G
Geet
t B
Beettt
t e
e r
r

Keep practicing and getting feedback

about your performance.

The more you practice, the more

confident and comfortable you’ll be on
stage.
Tips & Techniques for a good
presentation
Speak clearly and loudly enough for all
to hear.
Don’t speak in monotone voice.
Speak to the audience, not to the charts.
Don’t stand between the audience and
the visuals.
Don’t lean on the podium or the table for
periods.
 Tips & Techniques for a
good presentation
Don’t put both your hands in pocket. This
makes you look unprofessional.
Circulate around the room as you speak.
This movement brings physical closeness
to the audience.
It is better to finish slightly early than to
over run.
 Tips & Techniques
Do not leave visual aids on, too long .
Do not rush through, as if you are in a
hurry.
Involve members by asking them
questions.
Be honest with the audience.
Handle questions at the end.
 il y w e lc o m e
We h e ar t
u e r i e s an d
u r v ie w s , Q
yo ! !
appl a us e !
Any Question?
 At The End

Please send your valuable feed-back

to the following address:
nandapalit@yahoo.co.in
OR
Call: 91 9949118910