SAN MATEO MUNICIPAL COLLEGE

General Luna St., Guitnang Bayan I, San Mateo, Rizal

Tel. No. (02) 997-9070
www.smmc.edu.ph

ACCOUNTING INFORMATION SYSTEM

Finals Activity

For the Final Activity in Accounting Information System, you are required to use an AIS
downloadable and executable thru your Mobile Phone. Transactions of a start-up business that should be
named after your name are listed hereunder, for its first months of operation. You are required to input
all of the financial transactions to produce proper reports and balances by the end of the month. Steps
are as follows:

1. Download the Book Keeper Application on Google Play Store or Apple App Store.
2. Click ‘Add a New Company’ and enter your company name, which is your ‘Full Name’ followed buy
‘Furniture Store’. Set the Financial Year from January 1, 2020. Select Accounts with Inventory, then input
all other information like Address, Email Address, Phone Number and Logo.
3. To begin setting-up your records, input your first sales transaction of 50 Bed Frames sold to Azil
Condominium on April 9, 2020 by pressing ‘Create my first Invoice’. The bed frames are that of a queen
size bed with a selling price of ₱12,000 each. Payment for the Sale was made in Check deposited in your
bank account, the same day that transaction took place. Input each details of the Sale, you may add the
email address and Contact Number of Azil Condominium.
4. Input all of the following transactions of the Company as they began their operations for the months of
March to April 2020:
a. By the start of the business, you invested 2 Million pesos. To secure license to operate ₱50,000 was
expensed as Taxes and Licenses on March 15, 2020, paid to different Government Agencies and the
local government unit. ₱900,000 of the investment was deposited into the Business’ Bank Account,
and ₱1,050,000 remained as Cash-On-Hand for the start-up expenditures of the company. Set the
opening balance of Cash-in-hand and Cash in Bank on March 15, 2020.
b. After securing the proper licenses and permit to operate, the following transactions transpired:
4/1/2020: ₱100,000.00 Payment for Rent of Store, office and warehouse for the 1st month of
operations.
4/1/2020: Purchase of Office Supplies and Equipment in the total amount of ₱180,000.00
4/3/2020: Paid ₱400,000 from the Bank Account to Tolop Interior Designs for construction of
Physical Store.
4/3/2020: Purchase of 60 Queen Size Bed Frames from Jin-Ha Corp. for ₱4,000 each paid thru the
Company’s bank account.
4/10/2020: Purchase 5 units of the following inventories to Jin-Ha Corp. intended for display on your
physical store, paid on Cash:
1. 3 piece sofa set costing ₱5,000 each.
2. L-shaped Sofa costing ₱6,000 each.
3. Double Deck bed frame costing ₱6,500 each.
4/10/2020: Purchase 10 units of the following inventories to Mahogany Designs Inc. intended for
display on your physical store, paid thru the Company’s Bank Account:
1. 4-Seater Dining set for a total cost of ₱35,000 for all units
2. 6-Seater Dining set for a total cost of ₱45,000 for all units
4/15/2020: Payment of Utilities amounting to ₱64,000, this includes Light, Water and
Communication, paid from Cash.
 4/17/2020: Additional 8 Queen Size Bed Frames was purchased by Azil Condominium in the same
price to be paid on the end of the month.
4/21/2020: 2 Units of L-Shaped Sofa with a selling price of ₱16,500, and one unit of 6-Seater Dining
Set with a selling price of ₱18,000 was sold in the Store.
4/23/2020: 3 Units of Double Deck bed frame was sold in the Physical store with the total sales for the
day amounting to ₱42,000.
4/24/2020: Purchased 100 pieces foldable chair from Paete Wood Works - Laguna paid thru the
Company’s bank account amounting to ₱180,000.
4/27/2020: 2 units each of 4-Seater Dining Set with selling price of ₱12,000 and 6-Seater Dining Set
was sold at the store.
4/28/2020: 3 Units of L-Shaped sofa was sold at the store, one of which was paid thru credit card and
was charged directly thru the company’s bank account.
4/29/2020: Sold 90 pieces of foldable chair to Estancia Lorenzo at ₱3,400 each paid in Cash.
4/30/2020: Azil Condominium paid thru Cash the additional 8 Queen Size Bed Frames purchased on
4/17/2020.
4/30/2020: Sold 30 Queen Size Bed Frames and 20 Double Deck Bed Frames to Ogos Bed and
Breakfast with the selling prices of ₱13,500 and ₱15,300 respectively to be delivered and paid on the
second week of May.
4/30/2020: Paid ₱230,000 salaries to employees credited to the Company’s Bank Accounts.

Once done, make a screen capture of the following sections on the app and submit it as a proof of working on
the activity:

1. Interface/Dashboard. 2 Screencap: 1 bearing the Cash and Bank Balances, and 2 bearing the client and
vendor balances.
2. Client Section bearing all the clients made.
3. Invoices section bearing all the invoices made. (Number of screen captures in this section will depend on
the number of invoices made)
4. Screenshot of printable file of Invoice Number INV15.
5. Expense Section bearing all the expense made. (Number of screen captures in this section will depend on
the number of invoices made)
6. Inventory Section
7. Under all reports make a screen capture of the following:
a. Profit & Loss
b. General ledger
8. Make a manual T-accounts and ledger of your company to check the correctness of the transactions
inputted in the software.

Notes:
 The mobile accounting application used in this activity does not support creation of Balance Sheet
Accounts. Thus all expenditure relating to Balance Sheet transactions should be inputted to
expense but with proper account titles.
 When sales are made out of the store, client record should be made by entering their details at the
‘Vendor’ tab. Add the contact details and address of each vendor you make.
 Each sale made from the store was issued with separate invoices and entered as sale to ‘Cash’.