PSV Document Checklist – AREA II (Faculty) 4

Author: Dr. Veronica C. Ferrer

Copyright 2011-535

PRELIMINARY SURVEY
AREA II
FACULTY

Note: Documents to be presented should be at least three (3) years prior to scheduled survey visit
BS Sub- Sources of Data/
Benchmark Statements (BS)
No. BS Documents For Exhibit
PSV Document Checklist – AREA II (Faculty) 5
Author: Dr. Veronica C. Ferrer
Copyright 2011-535
A. STATEMENT OF THE VISION, MISSION, GOALS AND OBJECTIVES

A.1 Copy of Qualification Standards  CHED Qualification Standards

 NBC 461 – QCE Guidelines
 Other related documents

A.2 The Faculty’s Personal Data Sheet  Updated PDS of faculty (for 3
years)
 With Table of Contents

Note: Must be arranged alphabetically

A.3 Profile of the faculty according to:

 Comprehensive Faculty Profile

(matrix of educational qualification
supported with updated PDS of
faculty)
A.3.1 Educational qualification
Supporting Documents:
 Photocopy of professional license
duly authenticated
 Photocopy of certificates of
seminars, trainings etc. duly
authenticated

 Comprehensive Faculty Profile

(matrix of educational qualification
supported with updated PDS of
A.3.2 Length of academic experience faculty)

Supporting Documents:
 Updated Service Record

 Comprehensive Faculty Profile

(matrix of educational qualification
supported with updated PDS of
A.3.3 Field of specialization, if applicable faculty)

Supporting Documents:
 Certificates of training and
seminars for the field of
specialization duly authenticated
(for 3 years)

 Master list of faculty with awards

and recognition ((for 3 years)
properly signed by concerned
PSV Document Checklist – AREA II (Faculty) 6
Author: Dr. Veronica C. Ferrer
Copyright 2011-535

 Class Schedule/Teaching Loads

showing number of students per
class then highlight the needed
portion (for 3 years)
C.4 Report on faculty-student ratio
Supporting Documents:
 Students enrollment report from the
College Registrar
 Other relevant documents applied
by department

C.5 Files of Individual Faculty Load  Faculty Teaching Loads (for 3

years)

D. RANK AND TENURE

 Portion in the Faculty Manual or

College/University Code then
highlight the portion
D.1 Policies on rank and tenure, including
pertinent Board resolutions Supporting Documents:
 NBC 461 Results
 NBC 461 Forms
 BOT/BOR resolutions on the
approval of existing policies on
rank and tenure

 Copy of the College/University

D.2 Copy of the Merit System and Merit System and Promotion Plan
Promotion Plan  Civil Service pro-forma of Merit
Selection Plan
 Other relevant documents

D.3 Profile of the faculty according to:

 Presentation of faculty profile in

matrix form (table) then highlight
the portion for 3 years
D.3.1 Appointment status
Supporting Documents:
 Copies of appointment status
 Copy of plantilla position
PSV Document Checklist – AREA II (Faculty) 7
Author: Dr. Veronica C. Ferrer
Copyright 2011-535
 Service record

Note: Highlight only the needed portion

 Presentation of faculty profile in

matrix form (table) then highlight
the portion for 3 years

D.3.2 Academic rank Supporting Documents:

 Copy of plantilla position
 Service Record

Note: Highlight only the needed

portion

D.4 List of faculty arranged according to  Comprehensive Faculty Profile

academic rank. arranged according to academic
rank

E. FACULTY DEVELOPMENT

Copy of the Faculty Development  Faculty & Staff Development

E.1 Program Program
 Board Resolution

Summary of faculty who were granted  Matrix of faculty members who

E.2 scholarship, fellowship, etc. were granted scholarship with
areas or field of specialization
 Other relevant documents

 Copies of scholarship contracts

signed by the faculty (MOA)
E.3 File copies of  Program of in-service training
Scholarship/Fellowship/Training conducted
Contract  Training Proposals
 Pictures (size 3Rs)
 Other relevant documents

E.4 Summary of in-service training  Summary report in matrix form of

conducted in campus by the program in-service trainings conducted for 3
under survey, including list of faculty- years including the list of
participants. participants
PSV Document Checklist – AREA II (Faculty) 8
Author: Dr. Veronica C. Ferrer
Copyright 2011-535
Supporting Documents:
 Office Memo/Travel Order of
faculty members to seminars,
trainings etc.
 Newsletter publishing the attended
seminars, trainings, symposia etc
of faculty
 Certificates of Participation
 Annual Report of President
showing the list of teachers who
attended seminars/trainings etc.

E.5 Budgetary allocation for faculty  Copy of GAA then highlight the
development portion for faculty development

F. PROFESSIONAL PERFORMANCE AND SCHOLARLY WORKS

 Complete copies of updated syllabi

F.1 Updated course syllabi of individual for all approved subjects by the
faculty. Dean/VPAA with recent readings
and references for 3 years

 Samples or produced instructional

materials
 Picture of ICT resources used in
Samples of instructional materials teaching with complete label (size
F.2 developed and produced by the 3R)
faculty (workbook, manual, module,  CDs used by faculty in teaching
ICT materials etc.)  Samples of syllabi with ICT
resources used for instructional
material
 Other relevant documents

 Comprehensive Profile of
F.3 Composition and Profile of the Instructional Materials
Instrutional Materials Development Development Committee
Committee.  Office memo for the IM Committee

Faculty who served as lecturer,  Complete profile of faculty in matrix

F.4 resource person, consultant in his/her
field of specialization as well as in
allied disciplines.
form who served as resource
person etc.
 Attach the copy of the lecture
made, certificate of recognition,
certificate of appreciation, letter of
invitation, program of activities and
other pieces of evidence.
PSV Document Checklist – AREA II (Faculty) 9
Author: Dr. Veronica C. Ferrer
Copyright 2011-535

F.5 List of publications where faculty

 List of publications including the
outputs are published
ISSN or ISBN

G. SALARIES, FRINGE BENEFITS, AND INCENTIVES

G.1 Policies and guidelines on salaries,  CHED/DBM issuances

benefits and privileges, including the  Administrative and faculty manuals
system of availment. regarding salary

G.2 List of privileges, fringe benefits as  List of privileges, fringe benefits

well as incentives and other incentives

 Copy of Plantilla taken from the

G.3 Copy of Plantilla Records Office/Dean or VPAA duly
signed

G.4 Evidence/s that fringe benefits and  Office memo for overload and
incentives are provided to the faculty. overtime pay
 Computation of overload submitted
to the Accounting Office
 Report of Accountant regarding the
payment for overload or overtime
 Payroll/Voucher for over-time pay
etc.
 Payroll/Voucher
 Leave forms
 Office memo for granting these
benefits
 MOA for study leave
 Registration form of dependent/s of
faculty
 Other related documents

 Narrative report (in paragraph form)

Description of the Faculty Performace how the Faculty Performance
G.5 Evaluation System, including the Evaluation System is conducted
instrument/s used. and the instrument used.

Supporting Documents:
 Copy of Faculty and Administrative
Manuals regarding the process of
Faculty Performance Evaluation
System
 Other Instrument used
PSV Document Checklist – AREA II (Faculty) 10
Author: Dr. Veronica C. Ferrer
Copyright 2011-535

 List or profile of teachers who were

given recognition and awards
List of faculty given
G.6 recognition/award/credits for
Supporting Documents:
outstanding performance and
production of scholarly works.
 Office Memo for granting the
award
 Result of Selection Committee
 Other related documents

H. PROFESSIONALISM

 Monthly summary of faculty

attendance indicating under-time
and absences
 Monitoring form of the Dept. Chair
 Attendance record of every
H.1 Evidence/s of faculty attendance in departmental meetings and college
class and other institutional activities wide activities in and out of the
campus
 Faculty evaluation sheet rated by
students
 Faculty logbook if being used (time-
in and out of faculty)
 Pictures (if possible) (size 3R)

 Complete files of transcript of

minutes for 3 years (with table of
H.2 Minutes of meetings conducted contents)
 Attendance sheet/s

 Logbook of Department Chair on

H.3 Evidence on submission of required the submission of required reports
reports by the faculty of faculty members for 3 years
 Other related documents

Personnel Records on  Copies administrative/disciplinary

H.4 Administrative/Disciplinary Cases, if cases (if any)
any.  Other related documents

H.5 Records of termination cases, if any  Copies of termination case/s (if

any)
PSV Document Checklist – AREA II (Faculty) 11
Author: Dr. Veronica C. Ferrer
Copyright 2011-535

H.6 Evidence/s of professional growth  Latest TOR (for advanced studies)

(advanced studies and attendance to for 3 years
seminars and other in-service  List of seminars and trainings
training.) related to the field of specialization
for 3 years
 Other related documents

 CHED/CSC Issuances and Code

Code of Professional growth of Professional Ethics
H.7 (advanced studies and attendance to  Portion in the Faculty,
seminars and other in-service Administrative Manuals and
training.) College/University Code
 Other related documents

 Bulletin of Information for the

posting of issuances
H.8 Evidence/s of dissemination and  Flyers
observance of RA 6713, the Citizen’s  Office Memo on the dissemination
Charter and other pertinent legal of these issuances
issuances.  Meetings, symposia, for a for the
purpose of disseminating
information on RA 6713. Citizen’s
Charter and other pertinent legal
issuances
 Other relevant documents