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International Journal of Disaster Risk Reduction 40 (2019) 101154

Contents lists available at ScienceDirect

International Journal of Disaster Risk Reduction


journal homepage: www.elsevier.com/locate/ijdrr

Examining disaster preparedness at Matara District General Hospital in Sri T


Lanka
Nimali Lakmini Munasinghe∗, Kenichi Matsui
University of Tsukuba, Japan

A R T I C LE I N FO A B S T R A C T

Keywords: Globally, the frequency of natural disasters has increased significantly in recent decades. Hospitals are expected
Disaster to remain functioning during and in the immediate aftermath of disasters as they are essential infrastructures in
Health facilities responding to them. Sri Lanka has experienced a number of natural disasters such as the tsunami of 2004,
Matara district landslides and floods of 2017. Although the government has made some improvement mainly for infrastructure
Preparedness
resiliency, inadequate disaster preparedness remains at many regional hospitals. Despite the critical role of
Safe hospital
Sri Lanka
hospitals in saving lives of disaster victims, very limited research has assessed disaster preparedness at hospitals
in Sri Lanka. This study attempts to fill this gap by examining disaster preparedness at one district-level hospital
in a disaster prone area. Field visits, phone interviews and an original questionnaire survey among doctors and
nurses were conducted to better understand how they perceived the preparedness of this hospital. The results of
the questionnaire survey revealed that most salient aspects of preparedness, such as human resources, com-
munication, safety, security, transportation, critical supplies, and morgue capacity were inadequate. It also il-
lustrated challenging areas in responding to a large number of disaster victims. Most of the respondents were
unaware of the disaster response plan. Also, they had not participated in disaster drills. However, almost all the
doctors and nurses demonstrated their willingness to improve their knowledge on disaster management and to
serve in future disaster situations. This paper concludes with a number of recommendations to improve the
disaster response capacity of Sri Lankan hospitals in the future.

1. Introduction disasters. Countries with special needs, particularly, in small island


developing countries like Sri Lanka, may lose almost 4% of GDP due to
Disasters, both natural and manmade, are increasing globally [1]. natural disasters [3].
Health facilities, especially hospitals, are essential in responding to The international community has placed disaster risk reduction at
disaster situations, including emergency treatment and trauma care. the center of sustainable development [3]. The Hyogo framework for
Health facilities are expected to remain accessible and functioning at action (HFA) 2005–2015 and its successor, the Sendai framework for
their maximum capacity during and after disasters, emergencies, or action (SFA) 2015–2030, highlight the importance of ensuring the re-
other crises [2]. silience of critical infrastructure such as hospitals by undertaking dis-
Studies have shown that disasters cause proportionately more da- aster risk reduction actions. The SFA has a direct link to health. It
mage to developing countries and poor communities [1]. Natural dis- promotes the safety of health facilities [6].
asters are more likely to affect people in Asia and the Pacific regions As disaster preparedness issues has gained increasing attention in
[3]. One climate change vulnerability index indicates that all seven recent years, the World Health Organization (WHO) published a
cities globally classified as “extreme risk” are in Asia [4]. Since the number of safe hospital reports and toolkits to help hospitals be more
early 1990s, natural disasters have cost Asia nearly US$1 trillion, al- prepared for disasters. The WHO defines safe hospitals as “health fa-
most half of the estimated global cost for natural disaster damages [5]. cilities whose services remain accessible and functioning at maximum
A study that projects future impacts of disasters for the period between capacity and within the same infrastructure during and immediately
2020 and 2030 suggests that people in most Asia-Pacific countries will following disasters, emergencies or crises” [7]. The WHO “Safe Hospital
be at high risk for injuries and fatalities. The Asia-Pacific region will Initiative” (SHI) concept meant to be adopted by hospitals globally to
endure 40% of the total worldwide future economic losses from ensure the structural integrity and functionality of health facilities


Corresponding author.
E-mail addresses: nimalimlk@yahoo.com (N.L. Munasinghe), kenichim@envr.tsukuba.ac.jp (K. Matsui).

https://doi.org/10.1016/j.ijdrr.2019.101154
Received 8 December 2018; Received in revised form 11 April 2019; Accepted 14 April 2019
Available online 16 April 2019
2212-4209/ © 2019 Elsevier Ltd. All rights reserved.
N.L. Munasinghe and K. Matsui International Journal of Disaster Risk Reduction 40 (2019) 101154

under disaster situations [8]. In addition, it argues that making the Ministry of Health, Nutrition and Indigenous Medicine recorded
healthcare facilities safe and resilient is a very cost effective investment 82,543 dengue cases, including 250 deaths. The number of cases in
compared to spending on reconstruction after a disaster event [7]. 2017 was three-and-a-half times more than the average number of cases
According to the WHO, the structural elements include the load- reported between 2010 and 2016 [15]. Unplanned development pro-
bearing components that make a building stand such as columns, beams jects and human settlements that encroached into flood plains and
and the walls. The non-structural elements include non-load-bearing unstable slopes might have been the cause of these worsening condi-
walls, windows, doors, ceilings, fixtures, appliances, lifelines and tions. These developments reclaimed paddy fields for commercial and
equipment. The functional elements include the physical design (e.g., residential purposes and depleted the forest cover [14].
the site, external and internal distribution of space, access routes), Also, the long-standing civil war between the Sri Lankan govern-
maintenance and administration (PAHO and WHO, 2010; [7]). ment and the Liberation Tigers of Tamil Eelam (LTTE) delayed the
improvement of the public health sector in affected areas. The war
1.1. Vulnerability of Sri Lanka continued for 26 years and ended in 2009. During this prolonged
conflict period, more than 64,000 people died, hundreds of thousands
In Sri Lanka floods, landslides, cyclones, droughts and tidal waves were injured, and more than 800,000 persons were displaced [16]. As a
are more frequent. Since 2000, flood and drought events have cumu- country with multiple ethnic groups, there is a probability of ethnic
latively affected more than 13 million people across the island. In 2004, conflicts arising again.
almost two-thirds of the coastal area was severely affected by the Indian Recent geological studies, most notably by James Cochran of the
Ocean tsunami [9]. This was the most devastating natural disaster re- Lamont-Doherty Earth Observatory predicted the possibility of earth-
corded so far in the country. Sri Lanka was extremely hard-hit in terms quakes affecting Sri Lanka in the future. This is due to the splitting of
of loss of life and damages to infrastructure and economic assets. As a the Indo-Australian plate and its proximity to the country [17]. This
result, more than 35,000 people died, about 5000 people went missing, possibility has to be borne in mind in the future construction on the
and about 100,000 houses were completely destroyed. In total, 260,967 coastal areas.
families and 1.3 million people were affected in one way or another
[10].
Damage to the health sector was estimated to be US$60 million. 1.2. Health care system of Sri Lanka
Where the tsunami struck, 44 health institutions, including a large
maternity hospital (teaching hospital) and many local clinics, were Despite these challenges, Sri Lanka has developed one of the most
completely damaged. Another 48 health institutions were partly de- effective health care systems among developing nations (CFE-DMHA,
stroyed with loss of medical equipment and essential instruments [11]. 2014). Its health system has been enriched by a mix of Western,
Thirty-five healthcare workers lost their lives, including medical offi- Ayurvedic, unani and other medicinal traditions. The Western medicine
cers, technical staff, non-technical staff, and others. Furthermore, a is dominant and caters to the majority of the population's health needs
large number of health staff was injured and mentally traumatized. through public and private providers [18].
Many of them lost their homes or family members. These damaged The Ministry of Health (MoH) is the leading national agency that
hospitals suffered from the shortage of health workers. It was difficult oversees health service development and delivery. It formulates public
to find replacement staff. For example, five days after the tsunami at health policies and regulates services for both public and private health
Mahamodara Teaching Hospital in Galle district, only 25% of hospital's services, including the National Hospital of Sri Lanka, teaching hospi-
staff reported to duty. In addition, this hospital lost many vehicles, tals, specialized hospitals, provincial general hospitals and selected
including ambulances [11]. The estimated total cost of rehabilitating district general hospitals. The rest of the government services in the
the health sector was approximately US$84 million. The main concern Western medical system is managed by the decentralized system under
was to supply basic health needs for displaced people, including the nine provincial health authorities [18].
clean water supply, sanitary facilities, the prevention of communicable Sri Lanka spends less on health (3.5% of GDP) than many other
diseases, the psycho-social needs of the affected people, the establish- countries, but its life expectancy at birth in 2017 was 75.4 years for
ment of temporary health facilities, and the restoration of damaged women and 70.7 for men [18]. Maternal mortality ratio was 30 deaths
health centers [11]. per 100,000 live births (in 2015). Infant mortality rate was 7.4 deaths
More recently in May 2017, heavy rainfall due to the South-West per 1000 live births (in 2015). Neonatal mortality rate and child mor-
monsoon resulted in severe floods and landslides affecting 15 out of 25 tality rate were 5.3 and 9.4 respectively per 1000 live births in 2016
districts in Sri Lanka. In total, 200 382 people were affected, 100 per- (Sri Lanka: Health, 2018).
sons lost their lives and 99 were missing. The healthcare institution At the end of 2015, there were 631 government medical institutions
network was also affected. The Ministry of Health reported that 5 with indoor health facilities. It consisted of 16 teaching hospitals in-
hospitals including the Base and Divisional hospitals were evacuated cluding the National Hospital of Sri Lanka. There were three provincial
partially or fully. Several hospitals had reported breakdowns in elec- general hospitals, 20 district general hospitals, 71 base hospitals (ca-
tricity and water supplies. The public health service provision in the tegorized as types A and B), 482 divisional hospitals (categorized as
field was also affected. Matara was identified as one of the worst af- types A, B and C), and 14 primary medical care units with maternity
fected districts [12]. The total impact on the health sector was esti- homes. In 2015 there were 341 offices for the Medical Officer of Health
mated to be LKR 349.46 million, including damages to infrastructure, (MOH), providing preventive care services. The total bed strength of all
equipment and furniture as well as losses related to additional ex- the institutions was 80,581, of which 19,696 belonged to teaching
penditure for emergency response and medical supply. A total of 65 hospitals that are typically located in urban areas. There were 473
government healthcare institutions were partially or fully-affected in primary medical care units that operated in outdoor clinical facilities.
four districts including the Matara district. Furthermore, significant Also, 14 primary medical care units had limited indoor facilities for
infrastructural damage was identified in some of these institutes which maternal services. The national ratio of beds for inpatient care was 3.5
were located in high risk areas [13]. per 1000 persons. The total number of medical officers serving na-
Moreover, Sri Lanka is also vulnerable to infectious diseases such as tionally was 18,243 in 2015. There were 85 medical officers per
avian influenza and chikungunya. Waterborne diseases like cholera and 100,000 persons in 2014 and 87 in 2015. The total number of nurses
vector-borne diseases like dengue fever sometimes emerge as epidemics employed was 42,420 in 2015. There were 185 nurses per 100,000
especially after floods [14]. Sri Lanka had experienced an increased population in 2014, and it was 202 in 2015 ([18]: 22).
number of dengue cases. From January 2017 to July 2017, for example,

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1.3. Sri Lanka's progress towards disaster safety at the University of Peradeniya and Emergency and Disaster Manage-
ment Training by National Hospital of Sri Lanka provide short-term
In the aftermath of 2004 tsunami, Sri Lanka did much work to im- training courses on disaster preparedness and response for health pro-
prove its disaster management system. In May 2005, Sri Lanka Disaster fessionals, including doctors and nurses [22].
Management Act No.13 was enacted, establishing the disaster risk Despite these efforts, the WHO's 2012 assessment on Sri Lanka's
management (DRM) system with three key administrative bodies. One emergency preparedness and response found the following gaps [14].
is the National Council for Disaster Management (NCDM) chaired by Sri Lanka's health sector had not adequately updated the basic knowl-
the President and the Prime Minister. It consists of ministers, provincial edge and skills of doctors and nurses for local emergency responses.
council chief ministers and five opposition party leaders. The NCDM Emergency Standard Operation Procedures were still in the draft stage.
has mandates to formulate the national policy that gives strategic di- Those hospitals that were at risk did not have mass casualty and eva-
rections to disaster risk management [19]. The Disaster Management cuation plans. A national contingency plan had not yet been in-
Act also created the Disaster Management Centre (DMC) to implement corporated into subnational and institutional contingency plans. Co-
and coordinate national and sub-national level programs that aim to ordination for preparedness among health stakeholders was found to be
reduce disaster risks with the participation of all relevant stakeholders weak. Health sector vulnerability maps were not available. No regular
[20]. In November 2005, the Ministry of Disaster Management (MoDM) simulations had been done to test the emergency response capacity of
was established under the Act. No. 13. It mainly directs the strategic the health sector. Budget allocation for health emergency preparedness
planning process for disaster responses, such as risk mitigation, pre- and response is not based on gaps or needs analysis. National guidelines
paredness planning and risk reduction [20]. did not clarify on how and when to get volunteer support. No follow-up
The roadmap document for disaster risk management for training had been conducted after the initial training. Trained per-
2006–2010 devoted one chapter to the health sector preparedness and sonnel had not been properly placed to utilize the knowledge thus
response mechanism. The target organizations were the MoH, pro- gained. Awareness about safe hospital concept was not sufficiently
vincial health ministries, universities, and NGOs. The roadmap identi- widespread [14].
fied 13 urgent tasks focusing mainly on improving the resilience and
response capacity of health institutions [21]. 1.4. Disaster preparedness studies
Responding to the roadmap tasks in 2008, the Ministry of Health
(MoH) established the Disaster Preparedness and Response Division Many hospitals in other countries are not prepared to handle major
(DPRD) to coordinate health disaster preparedness and response ac- disasters. For example, an Indian study assessed 29 public health care
tivities. It appointed trained staff, including consultants for public facilities at Orissa in India with the focus on the functional capacity of
health and medical administration, medical officers, and support staff. the primary health care system in responding to the devastating flood of
It established one emergency operations room overseeing activities September 2008. This assessment was based on the questionnaire
during disaster situations. The DPRD assists policy development, ca- survey. It found that these healthcare facilities were generally ill pre-
pacity building, inter-agency networking, research support, and the pared to handle the flood, although these hospitals had been affected by
maintenance of the communication network and database. District flood annually. These hospitals did not have backup power, essential
emergency operation centers were established in Ratnapura, Badulla medical supplies, communication tools and there were shortages of
and Trincomalee districts. These regional centers would coordinate human resources. Moreover, lack of standard operating procedures,
with the DPRD in responding to disasters [22]. incident command systems, effective leadership and financial structures
In 2014, Sri Lanka launched the safe hospital initiatives (SHI) after hindered an adequate response to disaster preparedness [26]. Similar
WHO experts in this field conducted several training workshops for Sri study conducted in Iran and central Vietnam found inadequate pre-
Lankan health personnel [23]. In the following year, the DPRD revised paredness in the system [27,28].
the SPHSDEP for the next five years with renewed emphasis on SHI [29] evaluated hospitals' disaster plans in Makkah, the Kingdom of
[22]. Considering major disaster events in the past and identifying Saudi Arabia. This survey evaluated 17 hospitals in this City regarding
vulnerable areas in the country, the efforts highlighted the importance three key domains of disaster plans (disaster planning, buildings’
of southern province, especially Galle and Matara districts. Also, this structural feasibility, and health care worker training). Makkah ex-
revised plan placed significant emphasis on identifying and strength- perienced multiple disaster incidents over the past decades. This study
ening means of improving intersectoral coordination, information and found problems especially with most aspects of hospital emergency
knowledge management. It recently introduced result-based monitoring operations plans. Its preparedness was not sufficient for chemical,
and systematic evaluation for the health sector disaster management biological or nuclear-explosion (CBRNE) and infectious diseases out-
system [22]. breaks.
Most recently, the central government formulated the Sri Lanka Six medical doctors examined eleven hospitals in Sana'a, Yemen, in
Comprehensive Disaster Management Program (SLCDMP) for “The impact of the 2011 revolution on hospital disaster preparedness in
2014–2018 [24]. Under this strategy the MoH develops the pre-hospital Yemen.” The evaluation tool they used was the hospital emergency
care system and promotes community participation in disaster response response checklist published by the WHO in 2011. In the first evalua-
activities. As the community is the first responder in disaster situations, tion, the level of preparedness at seven hospitals were rated as “un-
this program trains community people on lifesaving first aid, and safe acceptable” and four were “insufficient.” At the second evaluation, only
transportation of victims to hospitals. one hospital could improve to an “effective” level. None of them were
Responding to these policy changes, education institutions have also able to reach the standard level. This study revealed that there was no
created disaster training programs. For example, the Health Sector significant improvement in hospital disaster preparedness in Sana'a
Disaster Management Diploma program started in 2012 in collabora- between 2011 and 2013. The evaluation team recommended that the
tion with the Post Graduate Institute of Medicine. This is a twelve health authorities should take responsibility for issuing strategic plans,
month training program to enhance the capacity of doctors/medical standards, guidelines and procedures to improve hospital disaster pre-
officers in disaster risk assessment, mass casualty management, primary paredness in the country [30].
trauma care, medico-legal and ethical aspects, recovery and re- In Hong Kong, researchers conducted the questionnaire survey
habilitation, and all other healthcare and administrative activities [25]. about disaster preparedness among 164 registered nurses who were
So far about 80 doctors have been trained. Since 2014 training drills studying in master's degree programs at a university [31]. This study
have been conducted at 56 health institutions [22]. In addition, the found that almost all the respondents (94%) were inadequately pre-
Health Emergency and Disaster Management Training Center Program pared for disaster handling. Also, all believed that training courses

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would enhance their preparedness, and more than 80% of them were (3.1%) and Tamils (2.6%) [38].
willing to take such courses. The geography of Matara makes it vulnerable to floods and tsu-
In fact, a lack of training at hospitals for disaster preparedness ap- namis. Its altitude is 9 m above the sea level [39] between 5.8 and 6.4
pears to be common in developed countries. In 2006, a web-based north latitude and between 80.4 and 80.7 east longitude. It has a wet
survey among 1500 Canadian nurses who worked in emergency de- climate with a mean rainfall of 2553.2 ml and the mean temperature of
partments revealed that the nurses and their institutions were under- 26.7 °C [40]. Nilwala, the largest river in the south runs through the
prepared for a large-scale disaster [32]. The respondents showed a district. It originates in the Sinharaja highland, which is covered with
significant lack of awareness about institutional emergency plans, natural forests at the altitude of 1050 m above sea level within Matara
partly due to lack of education on emergency planning and infection District. It traverses about 72 km and flows into the Indian Ocean at
control. This finding emphasized the need to further examine training Matara. This rivershed is prone to flooding during the southwest
programs and stockpiling of supplies for disasters [33]. found a lack of monsoon and cyclone season. Nearly 90% of its catchment belongs to
disaster education in the undergraduate nursing curriculum among Matara District.
Australian public health nurses. Despite good availability of emergency When the devastating tsunami struck Sri Lanka, Matara was one of
equipment and supplies among hospitals in Los Angeles County in the the worst affected districts. In total, 108,688 people were affected,
USA, disaster preparedness and surge capacity appeared to be limited killing 1342 and injuring 1865 people. Many more people were dis-
due to failure of fully integrated interagency training and planning placed from their houses [41]. Seven health facilities were affected,
[34]. including the Office of Deputy Provincial Director of Health Services.
A study conducted in Texas, the USA, found that rural hospitals Regional drug stores, which had been located close to the sea, were
faced many challenges in disaster preparedness due to insufficient staff, completely destroyed. Matara District General Hospital, the main focus
training facilities, and constrained resources [35]. It emphasized the of this paper, was partly damaged. One part of its ground floor was
necessity to enhance regional collaboration to overcome these barriers. affected and some ground floor wards were evacuated to upper floors.
Further the authors recommended that hospitals adopt table top ex- Also, some damage to the hospital's drug store was reported although
ercises that can offer a simple, cheap and effective tool to improve serious damage was not reported. The Medical Officer of Health Office
medical preparedness [35]. and three Gramodaya Health centers in the district, which provided
Regarding disaster preparedness in Sri Lanka's health institutions, maternal and child health services, were also partly damaged [42].
only one study has so far been published [36]. This study evaluated
flood preparedness at government healthcare facilities in Eastern Pro- 1.6. Matara District General Hospital
vince by analyzing questionnaire survey results among medical officers
in-charge in 31 government healthcare facilities. The researchers also Within this disaster-prone area, we found that the Matara District
interviewed seven randomly selected personnel among the respondents. General Hospital is the only hospital that is located within the most
This questionnaire used the World Health Organization (WHO) Hospital vulnerable area. It is also one of hospitals that have a capacity of
Safety Index. The study found some barriers such as staff absenteeism, treating a large number of patients at times of disaster. In case of a
inadequate medical equipment and supplies, the shortage of qualified major disaster, this hospital plays a critical role in saving lives. In case
personnel, and lack of disaster plans. the hospital is damaged or stranded by disaster, it causes a tremendous
No studies have assessed or examined disaster safety at hospitals in impact on many lives in the hospital. These reasons behooved us to
southern Sri Lanka. Our research attempts to fill this gap, especially, closely examine its disaster preparedness as a pilot study so that we can
focusing on Matara District. This study examines some salient aspects of provide a model for future investigations at other major hospitals in Sri
functional preparedness and structural preparedness. The shortcomings Lanka.
in the preparedness are identified based on WHO recommendations in Fig. 1 shows the map of the study area. Matara District General
order to improve its preparedness for all hazards. Also, our re- Hospital (highlighted orange in the map) is the largest public hospital in
commendations are discussed regarding health care facilities’ barriers the district and also one of the main referral centers in the southern
and possible room for improvement for disaster safety at hospitals. Our province of Sri Lanka. This hospital has 1050 beds and employs 33
study focuses on Matara District General Hospital and a few other medical specialists, 290 medical officers, 902 nursing staff and 543
peripheral hospitals in southern Sri Lanka, but findings can contribute supporting staff. It serves the public 24/7. The hospital is located within
to global-scale case studies in the future. 50 m from the Nilwala River. The rivershed is prone to flooding during
Our research has revealed that virtually no study has examined the the southwest monsoon and cyclones. The Indian Ocean is just 500 m
perceptions among doctors and nurses regarding the disaster pre- away from the hospital premises. Therefore, the vulnerability of the
paredness of hospitals in Sri Lanka. Hospital administrations generally hospital to flooding and tsunamis cannot be ignored. As such, it needs
give less priority to disaster safety due to budget constraints. Lack of to be well prepared to withstand and continue functioning during fu-
strong policies, legislation, expertise and technical know-hows are some ture disasters. Three private hospitals are shown in green color and are
other drawbacks to improve disaster safety of hospitals in Sri Lanka. located within 1 km. The fire brigade, police station, army camp and
Thus, this paper examines how doctors and nurses in vulnerable coastal several public schools are also situated very close to the Hospital. This is
areas of Sri Lanka perceived disaster preparedness. In the following advantageous for the Hospital during an emergency or disaster situa-
discussion, we first introduce our study area and its significance in tion to obtain assistance from those agencies to carry out effective
examining disaster preparedness. Then our methodology and results are disaster response.
discussed. Finally, we analyze the implications of our survey results for
Sri Lanka and other small island nations. 2. Methodology

1.5. Matara District This paper adopted the mixed methods approach. As the Ministry of
Health showed strong interests in strengthening hospital's disaster
Matara District is a major commercial hub in southern Sri Lanka, preparedness, we first examined WHO safe hospital standards.
which was substantially affected by the 2004 tsunami. It is located Reflecting on these standards and more recent international disaster
160 km away from Colombo, the capital city on the southern shore of preparedness developments (e.g., Sendai Protocol), we wanted to un-
the Island. The land area is 1282 km2 with a population of 831,000 derstand how Sri Lanka's regional hospitals are prepared for disasters.
people in 2014. The population density was 630/km2 [37]. The ma- As discussed above, we chose Matara District General Hospital for the
jority population was Sinhalese (94.3%), and minorities were Moors critical role it plays during major disasters. We then approached the

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N.L. Munasinghe and K. Matsui International Journal of Disaster Risk Reduction 40 (2019) 101154

Fig. 1. Map of the study area.

Hospital to obtain permission for our research. Thereafter, we con- tables or graphs.
ducted a field survey to identify the general preparedness of its major Informal phone interviews were also conducted in October 2017
hospital. This research was approved by the Ministry of Health, Sri with several nurses in charge and administrators in order to clarify
Lanka and partially funded by the Japan International Cooperation some details that were not clear after analyzing the questionnaire
Agency. Permission was obtained from the hospital administration to survey. This supplemented information we could not get during our
conduct the field visit and questionnaire survey. survey period as some nurses and administrators worked under emer-
The following examination of disaster preparedness at Matara gency conditions and were not available for us. Our phone interviews
District General Hospital was based on our questionnaire survey, field tried mainly to clarify factual information concerning physical aspects,
visits, phone interviews, and personal work experience in this hospital. such as the available stocks of water, food, fuel reserves and medica-
Field visits were conducted from August 13 to 15, 2016 at the hospital. tion. Their contact numbers were obtained from the telephone ex-
Relevant information was gathered by observation and communication change at the hospital.
with key figures at the hospital namely the heads of the quality control We chose nurses in charge because they had worked for this hospital
department, logistics division, and the emergency department. for many years and were knowledgeable about facilities and daily
This was a descriptive cross-sectional study. As doctors and nurses routines of this hospital. In addition, the lead author of this paper has
working in the emergency units are the first responders in any emer- four years of working experience as a doctor in the Medical Intensive
gency situation, and therefore also have a reasonable understanding Care Unit of this hospital. This experience helped better understand and
about their working environment, they were chosen to answer the analyze the results of this survey.
questionnaire. After explaining about our research objectives and
asking their cooperation for our survey, we collected a random sample 3. Results
of 30 doctors and 30 nurses for convenience from different emergency
units of the hospital namely the Emergency Treatment Unit, the 3.1. Findings from the field visits and informal phone interviews at Matara
Medical Intensive Care Unit, the Surgical Intensive Care Unit and the District General Hospital
Coronary Care Unit. The total number of doctors and nurses working in
these units was 60 and 100 respectively. The WHO safe hospital standards emphasize the importance of both
The questionnaire survey was conducted from 10 to 30 September physical and functional aspects of disaster preparedness. As we focus on
2017. The questions aimed to assess the perceptions among doctors and functional aspects in our questionnaire survey, we conducted field visits
nurses about the current level of disaster preparedness at the Matara and phone interviews to better understand the physical conditions for
District General Hospital. The questionnaire consisted of 34 questions. disaster preparedness at Matara District Hospital in accordance with
The first set of questions aimed to identify the demographic char- WHO standards.
acteristics of the respondents. Other questions attempted to understand We found that the hospital premises extended over eight acres of flat
various aspects of preparedness, including vulnerability, disaster re- land. It had about 25 buildings, many of them were single storied while
sponse capacity, communication facilities, critical supplies, transport eight buildings were two storied and only three of them were three
availability, morgue capacity, willingness of the respondents, and fu- storied. Most of them were built more than 50 years ago though some
ture needs. In creating these criteria, we used some ideas from the WHO were newly built. Some buildings were more than 100 years old.
toolkit for safe hospitals, especially its functional aspects [43]. The Hospital had 29 wards that were designated as medical ward,
Sixty hard copies of the questionnaire were distributed and 10 were surgical ward, obstetrics and gynecology, pediatrics, cardiology, or-
emailed to the respondents. Fifty-five hard copies and five emails re- thopedics, ophthalmology, hematology, and many other specialties.
turned with effective answers. The response rate for hard copies was The emergency department consisted of the Medical Intensive Care Unit
92% and for emails 50%. The average response rate was 86%. The (MICU), Surgical Intensive Care Unit (SICU), the Coronary Care Unit
number of respondents and the percentages of respondents were ana- (CCU), and the Emergency Treatment Unit (ETU). Altogether there
lyzed for each question using an excel sheet and the results displayed on were 20 ICU beds with 12 ventilators. Among five operating theaters,

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two were designated for the surgical department, two for gynecology The hospital had eight ambulances manned by trained personnel.
and obstetrics, and one for ophthalmology operations. The bed occu- There was no arrangement with boats or helicopter suppliers for
pancy rate was more than 70%. At any given time more than 2000 emergency evacuation of the hospital in case ground transportation
people occupy the Hospital. become impossible. Many critical areas of the Hospital such as the
There were four wide paved access routes to the Hospital, which emergency treatment unit, surgical ICU, pharmacy and laboratory were
were usually crowded with pedestrians and vehicles. During the visiting located in the ground floor. As for communication availability the
hours (5–6 am, 12-1 pm, 5–6 pm), hospital premises were heavily hospital had an intercom and land line systems in addition to mobile
crowded with visitors. From six gates to enter and exit, two were open phones. Walkie-talkies and radio communication systems were not
for visitors, four for staff and hospital vehicles. The Hospital closes available. Only the administrative office and few other units had email
some gates during an emergency situation for crowd control and se- and fax facilities.
curity reasons. The Hospital morgue had a capacity for 15–20 bodies at
a time. Mobile cold storage facilities were not available, also, there was 3.2. Analysis of the questionnaire survey
no plan to expand temporary morgue spaces.
The Hospital had only three fire extinguishers. They were not reg- 3.2.1. Demographic characteristics
ularly maintained for their functionality or expiry dates. We did not Our questionnaire survey focused on functional aspects of disaster
find fire detecting alarms, smoke detectors or sprinklers installed. This preparedness. It first attempted to clarify the demographic character-
is one of the weakest areas noted in disaster preparedness at this istics of the respondents. About 47% of them were aged between 30 and
Hospital. Its security team consisted of 28 security officers from a pri- 39 years and about 68% of them were females. Significantly, male to
vate security company. In addition, there is a hospital police unit, female ratio among nurses was high (1:5). However, this ratio among
which is not involved in hospital security matters other than medico the doctors was approximately one-to-one (1:1). There were two ad-
legal duties. ministrative grade officers among the respondents, one consultant
According to the information gathered from the head of quality doctor and one chief nurse.
control unit, this Hospital had one doctor who was trained for disaster The nurses had more work experience than the doctors in this
management. When he was a postgraduate diploma trainee, he con- sample. About 80% of the nurses had more than 10 years of work ex-
ducted a disaster drill at this Hospital in 2014. He created a disaster perience at the hospital. Also, the majority of the respondents, mostly
drill scenario, in which a public bus was on fire in the southern highway nurses, had worked in an emergency department. From the total study
with allegedly 50 casualties being carried into the Hospital. This drill sample, 57% had worked during a disaster situation. An equal number
found that the Hospital could manage about 20–30 major casualties of doctors and nurses (17 persons each) had experienced some natural
effectively at once with available facilities. Lack of emergency man- disasters in the area and almost all had experienced floods or the tsu-
agement equipment and facilities in the emergency treatment unit was nami of 2004.
evident. The staff at the time realized that the main entrance gate to the Almost all the respondents perceived that the hospital was vulner-
ETU was not wide enough to move two ambulances at once. able to natural disasters. We provided them with six possible hazard
Thereafter, no drills or exercises were conducted in the Hospital, but categories and asked them to rate the risk level in each in a scale of five.
the same doctor drafted a mass casualty incident preparedness plan for Fig. 2 below shows the result.
the Hospital in the same year as part of his diploma completion. This We found that more than 80% of the respondents rated tsunami as
plan was designed to manage casualties coming from external disaster the highest disaster risk for this hospital with a strong sense of urgency.
while the Hospital is intact. As a result of this drill, the Hospital wi- Flood risk was second highest. The risk of epidemics moderately con-
dened the main entrance gate to the ETU in 2017. Nevertheless, the cerned them. Both cyclone and fire risks were rated as small risk, and
Hospital is yet to have comprehensive disaster plans that anticipates landslides posed the least risk for them.
power failure, telecommunication failure, loss of ground transportation
and also for evacuation of hospital patients and staff under disaster 3.2.2. Disaster response capacity
conditions. Table 1 shows the respondents’ perceptions of the disaster response
The raw food supply to the Hospital kitchen was arranged by a capacity at Matara Hospital. About 77% of them believed the hospital
contractor who was approved by the Ministry of Health. It was on the would be accessible to the community if a disaster affected the area.
daily basis from the supplier according to the dietary requirements of Most doctors (70%) were aware of the disaster response plan but 57%
the patients and for meal preparation for the supporting staff. This of nurses were unaware. Also, the majority of the respondents (70%)
kitchen provides meal for the supporting staff as well. No food storage had not participated in disaster drills before. About 92% of the re-
system was available inside the Hospital. The Hospital had a water spondents were not familiar with their responsibilities in a disaster drill.
storage tank of 100,000 L and this amount was adequate for one day. Significantly, both the doctors and nurses in our survey had no clear
Water was supplied from the municipal water supply system. idea about the number of patients they could effectively manage during
The drug supply to the Hospital was the responsibility of the a mass casualty incident.
Medical Supplies Division (MSD) of the Ministry of Health in Colombo. Regarding the Personal Protective Equipment (PPE), 80% of the
At any given time there was a drug stock sufficient for one week, stock doctors and 57% of the nurses did not think PPE was adequate. Most
of medical gases and wall oxygen for two weeks and also a three day respondents (78%) also believed that available fire extinguishers were
stock of portable oxygen cylinders. inadequate.
The emergency power supply at the hospital was secured by three
backup diesel generators, two of which have 500 kW capacity each, and 3.2.3. Disaster communication, critical supplies, transport and morgue
the other with 250 kW. Altogether the adequate power supply could be capacities
obtained for all the critical areas of the hospital only for 24 h with All the doctors and nurses believed that they would rely solely on
available fuel reserves. All these generators were located on the ground mobile phones in case landlines failed. Other than mobile phones, 28%
floor, about 2 feet above the ground level. This could be disadvantage, said they would rely on emails. Only 8% of them believed they would
especially during a heavy flood situation. In the past the hospital ex- be able to use fax during a disaster situation at their hospital. No one
perienced main line power failures, but the generators supplied all the mentioned about walkie-talkies, ham radio or any other communication
critical areas, including air conditioning. The five lifts located in the facilities.
two and three storied buildings were connected to the backup gen- We inquired from the respondents about the availability of critical
erators. supplies such as food, water, fuel and medications, and for how many

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N.L. Munasinghe and K. Matsui International Journal of Disaster Risk Reduction 40 (2019) 101154

Fig. 2. Level of risk for each disaster.

Table 1 Table 2
Disaster response capacity. Availability of critical supplies during a disaster.
Questions Number of Doctors Number of Nurses Total Critical resources Number of Doctors Number of Nurses Total (%)
availability (%) (%)
The hospital is accessible for community
Agree 23 (77%) 23 (77%) 46 (77%) Running water
Not agree 7 (23%) 7 (23%) 14 (23%) 1 day 8 (27%) 6 (20%) 14 (23%)
Aware of disaster response plan? 2 days 13 (43%) 3 (10%) 16 (27%)
Yes 21 (70%) 13 (43%) 34 (57%) 3 days 4 (13%) 5 (17%) 9 (15%)
No 9 (30%) 17 (57%) 26 (43%) 1 week 5 (17%) 16 (53%) 21 (35%)
Have participated in drills? Food
Yes 5 (17%) 13 (47%) 18 (30%) 1 day 14 (47%) 8 (27%) 22 (37%)
No 25 (83%) 17 (57%) 42 (70%) 2 days 5 (17%) 3 (10%) 8 (13%)
Familiar with your responsibilities? 3 days 6 (20%) 10 (33%) 16 (27%)
Familiar 1 (3%) 4 (13%) 5 (8%) 1 week 5 (17%) 9 (30%) 14 (23%)
Not familiar 29 (97%) 26 (87%) 55 (92%) Fuel reserves for generators
Aware of evacuation area? 1 day 5 (17%) 6 (20%) 11 (18%)
Yes 5 (17%) 13 (43%) 18 (30%) 2 days 14 (47%) 9 (30%) 23 (38%)
No 25 (83%) 17 (57%) 42 (70%) 3 days 6 (20%) 9 (30%) 15 (25%)
Number of casualties hospital could manage 1 week 5 (17%) 6 (20%) 11 (18%)
< =50 4 (13%) 5 (17%) 9 (15%) Medicine, medical gases and blood products
50–100 11 (37%) 10 (33%) 21 (35%) 1 day 3 (10%) 0 3 (5%)
100–150 4 (13%) 12 (40%) 16 (27%) 2 days 2 (7%) 1 (3%) 3 (5%)
> =150 11 (37%) 3 (10%) 14 (23%) 3 days 10 (33%) 11 (37%) 21 (35%)
PPE adequacy? 1 week 15 (50%) 18 (60%) 33 (55%)
Yes 6 (20%) 13 (43%) 19 (32%)
No 24 (80%) 17 (57%) 41 (68%)
Fire extinguisher adequate?
Table 3
Yes 3 (10%) 10 (33%) 13 (22%)
Future needs.
No 27 (90%) 20 (67%) 47 (78%)
Willingness of the Number of Doctors Number of Nurses Total (%)
respondents (%) (%)
days these stocks would last if replacements did not arrive. The ma-
Willing to serve during future disasters
jority believed the water stock would suffice for one week, food supply
Yes 27 (90%) 27 (90%) 54 (90%)
for one day, fuel reserves for two days and medical supplies for one No 3 (10%) 3 (10%) 6 (10%)
week (Table 2). Interested in improving knowledge
In response to our questionnaire about the adequacy of emergency Yes 29 (97%) 24 (80%) 53 (88%)
transportation, 80% of the respondents found it inadequate during No 1 (3%) 6 (20%) 7 (12%)
Need more comprehensive disaster plan
natural disasters. Agree 21 (70%) 18 (60%) 39 (65%)
On the question regarding the adequacy of morgue capacity, 70% of Do not agree 9 (30%) 12 (40%) 21 (35%)
the doctors and 57% of the nurses agreed that it was inadequate. The Frequency of update such a plan
hospital morgue was able to only handle up to 20 bodies. In 6 months 14 (47%) 22 (73%) 36 (60%)
Once a year 14 (47%) 6 (20%) 20 (33%)
In 2 years 2 (7%) 2 (7%) 4 (7%)
3.2.4. Future prospects: willingness of the respondents
Table 3 illustrates the respondent's perception on future needs. Our
results showed that 90% of the respondents were willing to serve during annually.
disaster situations. As to the question about willingness to improve
knowledge, about 97% of the doctors and 80% of the nurses were
willing to improve their knowledge of disaster management. 4. Discussion
About 65% said that they needed a more comprehensive disaster
management plan for the hospital. Also, most of the respondents be- Firstly we tried to identify what the respondents perceived as the
lieved that a disaster plan needs to be updated every six months or current risk level at their hospital. The respondents identified the most

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N.L. Munasinghe and K. Matsui International Journal of Disaster Risk Reduction 40 (2019) 101154

probable vulnerabilities of the hospital as tsunamis and floods. These facilities. Also, receiving hospitals can be alerted sufficiently before
results were partially explained by the proximity of the hospital to the patients’ arrival so that hospital resources are allocated effectively [50].
river and the sea. As the hospital was located in a flat land they cor- Therefore, reliable and secured communication means are vital in dis-
rectly identified landslide as the least risk for them. Although there had aster management [51]. It was evident that adequate reliable commu-
not been any infectious disease outbreaks originating from the hospital, nication facilities were unavailable at the Matara hospital.
some external disease outbreaks were reported in the past. For example, Many disasters occur unexpectedly. The stockpiling of essential
in 2017 there was a deadly dengue epidemic in many parts of the items are very important to allow people to survive the first few days
country and this hospital was also overloaded with patients [44]. after a disaster [52]. Water, food and fuel reserves for backup gen-
According to the WHO standards for safe hospitals, a hospital should erators, medicines, medical gases and blood products are the essential
be located near good roads with an adequate means of transportation supplies to continue the functionality of a hospital. During disaster si-
[43]. Access routes need to be clear without any obstructions; therefore, tuations, resources become further limited, requiring hospitals to ef-
potential roadblocks need to be identified. Roads need to be in good fectively and carefully use hospital resources. The WHO recommends a
condition with well paved, carpeted surfaces. In addition, there should hospital to keep sufficient water, food, fuel reserves for backup gen-
be alternative access routes to a hospital with separate entrances and erators and medications at least for three days when preparing for
exits [43]. During the field visit we observed that this hospital had disasters [43]. According to WHO, daily water consumption in health
adequate accessibility. The respondents of the questionnaire survey also facilities is estimated to be 5 L per outpatient and 60–100 L per in-
agreed with this opinion. patient. Additional water is required for laundry, flushing toilets and
Drills and exercises do improve the knowledge and skills of health other purposes. However, it was revealed that in this hospital all the
professionals and empower them to be prepared for any emergency critical resources were not sufficient for three days except medicines.
[45]. For example, Ishinomaki Red Cross Hospital in Miyagi Prefecture, The questionnaire survey found that both groups had poor under-
Japan, played a central role during the Great East Japan Earthquake standing about the actual capacity of these supplies (Table 2). It was
and Tsunami in 2011. As this hospital regularly practiced drills, simu- also revealed that the perception of the doctors was close to reality,
lation exercises, and tabletop exercises and also as the hospital ad- whereas the nurses tended to exaggerate the availability of supplies
ministration revised its disaster manual accordingly, all staff con- (Table 2). However, about the availability of medicine, medical gases
fidently responded to the real situation [46]. and blood products, both doctors and nurses had a reasonable under-
During the field visits and from the information gathered during standing as they were more relatively well-aware of these supplies.
phone interviews we found that only one disaster drill was conducted at In the event of a power failure, hospitals may face the breakdown of
this hospital. Accordingly, the questionnaire revealed that the majority medical devices, lighting, heating, and cooling systems, elevators, and
of the respondents were unaware of the available disaster plan and also IT-based patient information systems [53]. Therefore, several mobile
the evacuation area of the hospital. They did not participate in drills emergency power generators are available at some hospitals. The Joint
and were not familiar with their responsibilities. Commission on Accreditation of Hospitals Organization (JCAHO) re-
We then asked if the doctors and nurses had reasonably accurate quires hospitals to have emergency generators and test them monthly
ideas about the hospital's capacity to treat disaster victims. We wanted [54]. The WHO toolkit recommends that a hospital has generators
to understand if they knew how many victims the hospital could capable of supplying at least 50–60% of the normal electric load of the
handle. The WHO suggests that prior preparation could prevent over- facility in order to allow the functionality of the critical areas [43]. At
loading the hospital and also build confidence among the respondents least a few elevators that are necessary for emergency need to be
[47]. However, both doctors and nurses seemed not to have an accurate powered by the backup system. In addition, to secure these basic sup-
idea. plies, the building or facility that houses generators should be protected
According to WHO standards in preparing for managing disaster from disasters. One option is to build it with reinforced concrete walls
situations at hospitals, doctors and nurses are expected to know if they on elevated ground (ADVISEN Insurance Intelligence, 2014). All the
have access to personnel protective equipment (PPE). PPE is defined by generators in Matara hospital were placed on the vulnerable ground
the Occupational Safety and Health Administration as “specialized floor.
clothing or equipment, worn by an employee for protection against According to WHO, a hospital is expected to have adequate trans-
infectious materials.” [48]. PPE should be available in appropriate port facilities to evacuate the hospital or promptly send fully equipped
quantities and in various sizes and employees should be trained to use it ambulances with qualified staff to the disaster site. Also, vehicles need
(ADVISEN Insurance Intelligence, 2014). Therefore, we asked if the to be filled with fuel and park them in a protected area. If road access
respondents think that Matara Hospital had adequate PPE. The majority becomes impossible due to inundation for example, there should be
believed that the available PPE were inadequate to handle mass ca- adequate alternative means of transport, such as boats or helicopters.
sualties. Also, the field observation confirmed this. Many modern hospitals have their own helipads. Those without it may
Regarding physical preparedness the WHO safe hospital standards need prior agreements with government or private transport companies
emphasize on the necessity of adequate fire safety equipment. We in- for boats or helicopters. Also, prior mutual help agreements with
quired if Matara hospital had properly installed fire extinguishers. neighboring hospitals are important to transfer patents if the hospital is
However, the majority of respondents perceived the available fire ex- overcrowded [50].
tinguishers were inadequate. In addition, as observed during the field Regarding transportation, we observed that Matara hospital had
visit, non-availability of fire alarms, smoke detectors and sprinkler only eight ambulances. Also, the lack of a helipad was a major dis-
systems emphasized the poor preparedness of the hospital for fire advantage at this hospital if the ground transportation becomes im-
safety. possible during floods. Moreover, Matara Hospital did not have prior
Handling disasters requires hospitals to establish communication agreements with transportation companies or private ambulance or
with administrators, staff, patients, neighboring hospitals, health au- boat suppliers. In response to our questionnaire about the adequacy of
thorities, the public and the media. Hospitals need to summon addi- emergency transportation, the majority of the respondents found it
tional staff for duties or get additional support from nearby hospitals, inadequate.
police, defense forces, fire brigade, disaster management center per- A proper management of dead bodies also becomes a challenge
sonnel, and volunteers ([49]; Twigg, 2015). Timely and concise in- during and after a disaster situation. In case of major disaster, hospitals
formation sharing helps prevent unnecessary anxiety that may develop are expected to handle a large number of bodies. According to WHO
among the public due to incorrect information and rumors. Further, standards, procedures need to be in place for appropriate management
communication helps patients to be directed to the most appropriate of dead bodies, including temporary storage. The procedures include

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N.L. Munasinghe and K. Matsui International Journal of Disaster Risk Reduction 40 (2019) 101154

on-site or off-site arrangements to increase morgue capacity and cold make this hospital more resilient in the future. Some critical facilities
storage facilities. Trained staff should be available for dead body such as backup generators, emergency units, laboratory and pharmacy
identification. Efforts should be made to ensure appropriate handling of which were located in vulnerable areas on the ground should be es-
the dead with particular regard for religious and cultural expectations tablished on an upper floor. This type of survey could be expanded to
[43]. In 2004, this hospital and its premises were overloaded with other parts of the country so that we can better understand nation-wide
thousands of bodies. Since then no arrangement had been made to disaster preparedness.
expand temporary morgue spaces or mobile cold-storage facilities. Our
field survey and questionnaire found the current capacity of the morgue Appendix A. Supplementary data
was inadequate. Also, there was a lack of staff who can identify dead
bodies in case of handling mass fatalities. Supplementary data to this article can be found online at https://
Our questionnaire found that the majority of the respondents was doi.org/10.1016/j.ijdrr.2019.101154.
willing to learn more about disaster management. This finding agrees
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