Buildings and Structures Inspection Guide

Guideline
OEUP-Q1000-GDL-ENG-005
Buildings & Structures

Inspection Guide
Review Record
Rev Date Reason for Issue Prepared Checked Approved
CK & GE
A 7/11/2014 Draft for release GJ (AECOM)
(AECOM)
B 21/11/2014 Updates from Origin staff feedback GE (AECOM)
C 02/02/2015 Formatting MB SW BH
0 20/03/2015 Issued for use MB S. Williams B. Heyes
Next Review Date: 20/03/2016
*Please see Document Information and History section for more information.
For internal Origin use and distribution only.

Subject to employee confidentiality obligations.
Once printed, this is an uncontrolled document
unless issued and stamped Controlled Copy or
issued under a transmittal.
Buildings and Structures Inspection Guide OEUP-Q1000-GDL-ENG-005
Table of Contents
1. Purpose 4
2. Scope 4
3. Responsibilities/Accountabilities 4
4. Definitions/Acronyms 4
5. References/Associated Documents 4
6. Preparing for Inspections 5
6.1 HSE & 4WD Training 5

6.2 Site Planning 5
6.3 Equipment & Document Tool-Kit 5
6.4 Safety Incidents 6
7. Undertaking Inspections 7
7.1 Site Inductions 7

7.2 Inspection Information & Asset Tagging 7
7.2.1 Record Inspection Information 7
7.2.2 Check & Record Asset Details 7
7.2.3 Take Identification Photo 8
7.3 Defect Inspections & Condition Grading 8
7.3.1 Inspect Internal Fabric 8
7.3.2 Inspect External Fabric 10
7.3.3 Inspect Water & Plumbing Components 13
7.3.4 Check Small Appliances, Air Conditioning & Non-Emergency Lighting
Components 14
7.3.5 Inspect Superstructure 15
7.3.6 Inspect Foundations & Slabs 17
7.3.7 Inspect for Drainage Issues 19
7.3.8 Inspect for Safety Components 21
7.3.9 Assign Overall Condition Grade 23
7.3.10 Check Information Recorded 23
7.3.11 Site Sign-off 23
8. Reporting 24
9. Record Keeping 25
10. Document Information and History 26
Released on 20/03/2015 – Revision 0 - Status Approved

Process Owner is LNG Senior Civil Engineer
Origin Energy Resources Limited: ABN 66 007 845 338 Page 2 of 38
Once printed, this is an uncontrolled document unless issued
and stamped Controlled Copy or issued under a transmittal.
Template: LNG Procedure Development Lead_Revision 0_19/05/2014_OEUP-Q1000-TMP-BUS-005
List of Appendices
Appendix A Asset Types 27
Appendix B Defect & Condition Ratings 31
B.1. Defect Ratings 31

B.2. Condition Grades 32
Appendix C Building & Structure Class Codes 33
Appendix D Data Capture Template User Guide 35

1. Purpose
The purpose of this document is to provide guidance to maintenance staff undertaking
visual defect and condition inspections of operational buildings and structures, being a
requirement of the LNG Integrity Management Plan – Operational Buildings &
Structures OEUP-Q1000-PLN-ENG-027 (section 10.1.1).
2. Scope
This document relates to those buildings and structures listed under section 2.1.1 of the
Integrity Management Plan (IMP), with the addition of shipping containers and the
exclusion of helicopter pads, emergency landing strips, communication masts and towers,
mechanical and electrical assets, and stormwater drainage assets. These are covered by
other IMPs. Nor does this document include fire and gas systems (refer LNG Integrity
Management Plan - Fire, Chemical & Methane Gas Detection OEUP-Q1000-PLN-ENG-009)
or fire suppression, deluge or fire-fighting equipment (refer LNG Integrity Management
Plan - Fire Protection Systems & Equipment OEUP-Q1000-PLN-ENG-010).
Details within this document include guidance on preparing for defect inspections, asset
tagging, undertaking defect inspections, and reporting of findings. Details do not include
compliance inspections to be undertaken by a Registered Building Inspector (section 10.1.2
of the IMP) or comprehensive inspections to be undertaken by a RPEQ (section 10.1.3 of
the IMP).
3. Responsibilities/Accountabilities
Section 4 of the IMP provides details on roles and responsibilities, with section 5 outlining
competencies required. With the support of managers, it is the responsibility of the
Maintenance Supervisor to ensure the execution of annual visual inspections and reporting
of asset integrity issues.
Under direction of the Maintenance Supervisor, the Maintenance team shall undertake
annual building & structure visual inspections using this document as a guide.
4. Definitions/Acronyms
Specific definitions of terms used in this document include:
Term/Acronym Definition/Expansion
Asset Tagging The process of identifying and recording details of an asset for
eAMS
Defect An anomaly that may affect the integrity of an asset
Professional Engineer Member of the Institute of Engineers Australia
5. References/Associated Documents
The following is a list of documents that are related to this document or are also
associated with the IMP:
• Building & Structure Inspection Record (A-1000-20-AQ-204)
• Work Procedure for Building & Structure Compliance Inspections (OEUP-Q1000-PRO-
MTC-771)

• Work Procedure for Building & Structure Comprehensive Inspections (OEUP-Q1000-

PRO-MTC-772)
• Work Procedure for Building & Structure Visual Inspections (OEUP-Q1000-PRO-MTC-
773)
• Building & Structure Maintenance Guide (OEUP-Q1000-GDL-MTC-063)
6. Preparing for Inspections

The following sub-sections provide details on preparation required before going to site and
undertaking visual defect and condition inspections of buildings and structures. Use the
Building & Structure Inspection Record (A-1000-20-AQ-204) to check all actions have been
completed under this section.
6.1 HSE & 4WD Training
All inspection staff must complete mandatory HSE and 4WD training before attending a
site to undertake inspections. Inspection staff should contact their immediate line
manager to arrange this.
6.2 Site Planning
Planning for site inspections is essential given the time and effort involved in getting to
remote locations. The following should be considered in planning inspections, especially if
more than one site is to be inspected:
• Location of sites;
• Sequence of sites to inspect;
• Number of buildings and structures to inspect at each site;
• Extent of building & structure data available from eAMS (can influence time taken to
tag assets not in eAMS);
• Time to inspect all buildings and structures at each site (allow at least 20 mins per
building and structure);
• Time to travel between sites;
• Vehicle availability for travelling between sites;
• Where will stay overnight (if required); and
• Flight availability to and from sites (e.g. if flying in & out of Brisbane).
All site planning should be approved by the immediate line manager. Note for each site to
be inspected, the site Superintendent must be notified beforehand so that they are aware
of who will be attending site and why. If there are any issues with site attendance, this
may require re-planning for some locations.
6.3 Equipment & Document Tool-Kit
Visually inspecting buildings and structures requires a number of essential items. Ensure
the following items are included as a ‘tool-kit’ for inspections:
• A completed and approved Job Safety Analysis (JSA) form;
• All necessary PPE (e.g. wide-brimmed hat, high-vis vest, long sleeve top, long pants,
steel-cap boots, gloves, safety glasses, ear muffs, mask, sunscreen);
• An electronic hand-held device (fully charged) with one data capture template per
site for recording asset and inspection data, populated with the latest download of
data from eAMS (refer to Appendix D for further information);
• A digital camera and GPS unit, both fully charged;

• Spare charged batteries and chargers;

• Spirit level (for checking floor and door-jam levels);
• First aid kit; and
• Pens and paper.
6.4 Safety Incidents
If during the course of undertaking inspections a safety incident occurs that prevents the
inspections from being completed, the following actions are to be undertaken as per
section 12 of the IMP:
• Record the incident into OCIS;
• Report the incident to the Maintenance Supervisor (update the on-site Risk Register);
and
• Report the incident to the Integrity Team to enable the works to be assessed.
As per section 12 of the IMP, for incidents that cannot be addressed by standard
maintenance and for incidences and observations noted outside the scope of inspections,
the following actions should take place:
• Record incident into OCIS;
• Elevate to an Integrity Engineer to determine next steps;
• Refer to a Suitably Qualified Engineer (i.e. RPEQ) for further action; and
• Record recommendations within the Actions Register (for remedial project works and
monitoring).
The ERP is to be followed for any major incidents and appropriate stakeholders
immediately contacted.

7. Undertaking Inspections
This section of the document provides instructions for undertaking visual inspections of
buildings and structures including site inductions, asset tagging, details on what defects to
look for and what information to record, and assigning overall condition ratings to
buildings and structures inspected.
Use the Building & Structure Inspection Record to check all information has been recorded
under this section.
7.1 Site Inductions
Before inspections can begin, sign in with the site Superintendent and complete all
necessary HSE inductions. Re-read the JSA and be aware of any safety issues or hazards
while on site at all times.
7.2 Inspection Information & Asset Tagging
Once HSE inductions have been completed, proceed with recording general inspection
information and asset tagging details per building and structure, as per the following
steps. Refer to Appendix D for information on how to populate details within the data
capture template on the hand-held device.
7.2.1 Record Inspection Information
Using the hand-held device, record the following general inspection details under the
‘Assets’ tab within the data capture template:
Assets Tab Field to Populate Explanation for Field

Site Name Enter the name of the site being inspected.
Inspector Name Name of person undertaking the inspections.
Date & time of Inspections Record the date and time inspections begin.
Weather & site conditions Record the general weather and site conditions on the
day of inspection (e.g. wet ground, clear skies, strong
wind) and the fortnight prior to the inspection (refer to
local weather records on the BOM website if need be)
7.2.2 Check & Record Asset Details

Identify a building or structure to inspect, and check whether it is listed in eAMS data
within the data capture template on the hand-held device. If it is not or is listed with
missing information, update the following fields within the data capture template (refer to
Appendix D for instructions on how to populate the template with this information):

Asset No. – eAMS ID For buildings or structures not in the eAMS data, enter
a unique, sequential number to identify the building or
structure concerned (e.g. BLD-1, STR-1, etc.). This
number will need to be replaced with an actual number
from eAMS once data is brought back into the office.
Asset Serial Number Record/update this field if the building or structure
concerned has a physical serial number on it.
Application/Use Using Appendix A as a guide, record the building or
structure type (e.g. shelter, office, compressor room,
lightning rod, etc.).
Description Brief description of the building or structure – e.g.
‘Storage shed – storage of chemicals’.

Building/structure class code Using Appendix C as a guide, record the class code for
the building or structure concerned.
GPS Latitude Obtain GPS coordinates using the GPS unit standing
GPS Longitude next to the building or structure, and record the
Latitude and Longitude numbers within the ‘GPS
Latitude’ and ‘GPS Longitude’ fields respectively.
Location Datum For all large footprint buildings, GPS coordinates must
be recorded on a particular corner of the building (e.g.
the NW corner) for consistency’s sake. Record which
corner of the building the GPS coordinates have been
taken in in this field.
Is Asset Inspectable? Look at the building or structure concerned and its
immediate surrounds, and identify whether it is safe to
inspect or whether it is accessible. If a safety issue or
hazard is present that may pose an immediate threat,
notify the site Superintendent and follow steps within
section 5.5 if required.
If not, why? This field relates to the ‘Is Asset Inspectable?’ field -
enter an explanation as to why the building or
structure concerned cannot be inspected, as
applicable.
Overall Condition Grade (Leave this field blank for now as it will be populated
once the building or structure has been inspected for
defects).
Other Comments Enter any comments that may be of relevance.
7.2.3 Take Identification Photo

Take a photo of the whole building or structure for identification purposes using the digital
camera. Name the photo with the Asset No, Application/Use, and the date and time.
7.3 Defect Inspections & Condition Grading
Once asset data and photos for a building or structure have been captured, follow the
steps below to inspect it for defects and overall condition.
Do not inspect any building, structure, or component if a defect or hazard associated with
it has been identified that may pose a threat to safety. Contact the site Superintendent to
arrange appropriate warning signage, cones and hazard tape (etc.) to be erected until the
issue concerned is resolved.
Note the photos provided are examples only and do not necessarily represent the type, size or
severity of defects that may be encountered.
7.3.1 Inspect Internal Fabric
1. For a building, check the internal fabric (walls, floor, ceiling (and ceiling void if
possible), windows & seals, doors, etc.) in each room, looking for the following
defect types:

Defect Type Example Photo

Rusting (e.g. around metal window frames)
Staining (note staining on ceilings and upper sections of

walls may be a sign of blocked gutters/downpipes or a
leaking roof)
Peeling paint
Cracking (may be a sign of subsidence/settlement)
Rot/termite damage
Broken or missing components (e.g. missing door handles)


Un-level components (e.g. misaligned doors or undulating
floors, which may be a sign of settlement/subsidence) –
check door jams and floors in each room using a spirit
level
Any other defects observed
2. Using the data capture template on the hand-held device, record the following
information for each internal building fabric defect identified (refer to Appendix D
for how to update this information within the template):
Defects Tab Field to Explanation for Field

Populate
Asset No. – eAMS ID Populate with the Asset No. – eAMS from the Assets
tab.
Building Fabric Record the component of the internal building fabric
that the defect is located on.
Building Fabric Defect Type Record the defect type identified.
Extent (%) Record the size/magnitude of the defect as a
percentage (%) as compared with the size of the
building component it is located on.
Priority Rating (1-4) Based on the type, extent and location of the defect,
assign a priority rating, using Table B-1 in Appendix B
as a guide.
Comments & Corrective Note down any comments and recommended corrective
Recommendations actions to rectify the defect. Note whether a
Professional Engineer may be required to assess the
defect further.
3. Take photos of each defect for identification purposes, using the digital camera.
Name each photo with the Asset No, the date and time, and a unique ID (e.g. P1, P2,
etc.).
7.3.2 Inspect External Fabric
1. Walk around the outside of the building or structure and check the external fabric
(walls, windows, roof, doors, posts, soffits, access paths, etc.) looking for the
following defect types:


Rusting (e.g. roofing iron)
Staining (note staining on the upper sections of walls may

be a sign of blocked gutters/downpipes)
Peeling paint
Cracking
Rot/termite damage
Unwanted vegetation (e.g. potential ignition sources)


Broken or missing components (e.g. missing door handles)
Un-level components (e.g. misaligned doors and floors,

which may be a sign of settlement/subsidence) – check
door jams and floors using a spirit level and note anything
not level
information for each external fabric defect identified (refer to Appendix D for how to
update this information within the template):
Defects Tab Field to Populate Explanation for Field
Asset No. – eAMS ID Populate with the Asset No. – eAMS from the
Assets tab.
Building Fabric Record the component of the external building or
structure fabric that the defect is located on.
Building Fabric Defect Type Record the defect type identified.
building or structure component it is located on.
Priority Rating (1-4) Based on the type, extent and location of the
defect, assign a priority rating, using Table B-1 in
Appendix B as a guide.
Comments & Corrective Note down any comments and recommended
Recommendations corrective actions to rectify the defect. Note
whether a Professional Engineer may be required
to assess the defect further.
etc.).

7.3.3 Inspect Water & Plumbing Components

1. For each building (and structure as applicable), check for the following items:

Broken, cracked or loose plumbing
Leaking water pipes or tap-ware
Indoor taps working
Toilets and urinals flushing
Outdoor taps, hoses, & hose fitting working
Water tanks & associated pipework not leaking

information for each defect identified (refer to Appendix D for how to update this
information within the template):

tab.
Water or plumbing component Record the water or plumbing component the defect
is associated with.
Water & plumbing Defect Type Record the defect type identified.
component it is associated with.
as a guide.
Recommendations corrective actions to rectify the defect.
etc.).
7.3.4 Check Small Appliances, Air Conditioning & Non-Emergency Lighting Components
1. For each building (and structure as applicable), check for the following items:

Broken or cracked switches or sockets (face plates, switch
mechanisms)
Non-emergency lights working (emergency lights should be

tested by qualified personnel under a separate inspection
regime)
Small appliances have up to date tags and are working

(e.g. jugs, microwaves, ovens, fridges, freezers)
Air conditioning units working (check all mode functions –

refer to operating manuals)


Wall & ceiling fans working
information for each defect identified (refer to Appendix D for how to update this
information within the template):

tab.
Electrical component Record the heating, cooling or lighting component
the defect is associated with.
Electrical Defect Type Record the defect type identified.
component it is associated with.
Recommendations corrective actions to rectify the defect.
etc.).
7.3.5 Inspect Superstructure
1. Check the superstructure of the building or structure (framing, roof structure,
posts/columns, fly bracing, purlins, bridging etc.), looking for the following defects.
If there are any defects identified, contact a Professional Engineer to assess further.

Missing bolts


Failed welds
Damage, buckling or corrosion/rusting associated

with purlins/bridging/fly bracing or posts/columns
information for each superstructure defect identified (refer to Appendix D for how to
update this information within the template):

tab.
Structural/Civil Component Record the structural/civil component of the building
or structure that the defect is located on.
Structural/Civil Defect Type Record the defect type identified.
as a guide.
Recommendations corrective actions to rectify the defect. Note whether
a Professional Engineer may be required to assess the
defect further.

etc.).
7.3.6 Inspect Foundations & Slabs
4. Check the foundations/slabs of the building or structure, looking for the following
defects. If there are any defects identified, contact a Professional Engineer to assess
further.

Missing, broken or corroded mechanical tie downs of
a building or structure to its foundations in the
ground. These can be in the form of chains, rods or
bolts connected to the foundations or the structure
being cast into the foundation. Make note of any
missing bolts.
Any damaged/missing grout under base plates
Ensure concrete slab footing present under tanks
Any spalling of concrete and exposed reinforcement


Any evidence of ponding of liquid (e.g. under plant
from water leaks or air conditioning condensation
outlets), and spillage around bund walls
Any erosion of soil/undermining of slab/foundations

and determine water source
Any evidence of settlement/subsidence
Any evidence of termite activity (e.g. mudding)
Misaligned or cracked slabs (indication of

settlement/subsidence)

information for each foundation/slab defect identified (refer to Appendix D for how
to update this information within the template):

tab.
Structural/Civil Component Record the structural/civil component of the
building or structure that the defect is located on.
Structural/Civil Defect Type Record the defect type identified.
whether a Professional Engineer may be required to
assess the defect further.
etc.).
7.3.7 Inspect for Drainage Issues
1. For the building or structure, check for the following drainage items:

Broken, cracked or misaligned guttering or downpipes
Downpipes from roof connected to stormwater

drainage system


Any evidence of ponding of liquid (e.g. under
guttering or unconnected/broken downpipes).
Blockages (e.g. if not inspecting guttering via a

ladder, vegetation growing out from gutters or
spilling over of leaves are a sign of accumulated
material). Staining of upper sections of exterior walls
or soffits can also be a sign of blockages in guttering
or downpipes.
Ground slopes away from structure

information for each drainage issue identified (refer to Appendix D for how to update
this information within the template):

tab.
Drainage Defect Type Record the defect type identified.
building or structure component it is located on as
applicable.
etc.).

7.3.8 Inspect for Safety Components

1. For the building or structure, check for the following safety items:

Fall protection for stairs present, ladders and raised
platforms – railings/guards present, any missing bolts,
any wobbly balustrades
Tags for hoisting devices are present and up to date
Any low headroom hazards
Any sloping/low stair treads
Any trip hazards


Any unprotected pits where there is vehicle access
Safety stripes on steps, carport posts and any other

location where they may be deemed necessary are
present and clear
Any other defects identified
information for each safety issue identified (refer to Appendix D for how to update
this information within the template):

tab.
Health & Safety Component Record the drainage component of the building or
structure that the defect is associated with.
Health & Safety Defect Type Record the defect type identified.
building or structure component it is located on as
applicable.
etc.).

7.3.9 Assign Overall Condition Grade

Based on the number, type and severity of defects identified, assign an overall condition
grade (1-5) for the building or structure inspected within the ‘Assets’ tab of the data
capture template (refer to Appendix D for how to update the template with this
information).
Refer to Table B-2 in Appendix B as a guide to what each condition grade means.
7.3.10 Check Information Recorded
Ensure all information has been recorded and is correct. Any missing or incorrect
information must be addressed before leaving the site.
7.3.11 Site Sign-off
Once inspections have been completed and information has been checked, notify the site
Superintendent and follow site sign-off procedures.

8. Reporting
A report is to be developed for each annual visual inspection and is to contain the
following information:
• Site name;
• Name of inspector/s;
• Date & time of inspection;
• Weather & site conditions (day of inspection and fortnight prior to inspection);
• For each building & structure inspected:
o Asset No.
o Identification Photo
o GPS coordinates
o Building/structure application/use and class code
o For each defect identified:
 Defect type
 Defect extent (%)
 Location of defect
 Priority rating (1-4)
 Photos of defect
 Comments & corrective recommendations
o Overall condition grade (1-5)
• Any safety issues encountered;
• Any issues requiring Professional Engineer follow up; and
• Buildings and structures not inspected (with Asset ID’s).
Reports should be submitted to the immediate line manager and Maintenance Supervisor
for review and approval. Ensure the Building & Structure Inspection Record (refer section
5) has been updated on approval of the report.

9. Record Keeping
Information collected from annual visual inspections is essential for keeping the eAMS up
to date, recording recommendations to rectify defects within the Actions Register, and
ensuring OCIS is up to date with any incidents that may occur during inspections.
In accordance with section 13.2 of the IMP, inspection information is to be stored in the
following locations:
• All asset tagging data uploaded into eAMS;
• All defect and condition information with corrective recommendations recorded
within the Actions Register, which are to be addressed via Work Orders;
• All defect and condition data imported into the Buildings & Structures Data
Depositary for searching and basic analysis of data;
• All safety issues encountered recorded within OCIS; and
• Inspection report stored within ETDCS.
Also ensure that all asset and defect photos from the inspection are stored in an
appropriately structured directory for ease of retrieval. The following is an example of
this:
Ensure the Building & Structure Inspection Record (refer section 5) has been updated once
all data and information has been stored.

10. Document Information and History

PROCESS OWNER
Position Name
LNG Senior Civil Engineer Ben Heyes
DOCUMENT HISTORY
Rev Date Detailed Changes made in Prepared Checked Approved
Document
0 20/03/2015 First issue M Byrne S Williams B Heyes

Appendix A Asset Types

The following table is a list of building and structure asset types that are likely to be encountered
on site. Include any building or structure types not listed as required.
Table A-1 Building and Structure Asset Types
Asset Type Building/Structure Example Photo

Carport Structure
Compressor Building Building
Control Building Building
Flag Pole Structure
Fuel Tank Structure


Generator Room Building (to be included)
Instrumentation Building Building (to be included)
Lightning Rod Structure
Office Building
Plant Room Building
Shed Building
Shelter Structure


Shipping Container Structure
Slab Structure
Spill Control Station Building
Store Building (to be included)

Toilet Building
Wash Bay Building
Water Tank Structure


Water Tower Structure
Wind Sock Structure
Workshop Building

Appendix B Defect & Condition Ratings
B.1. Defect Ratings

Table B.1 below provides definitions of priority ranking to be assigned to defects identified.
Table B-1 Defect Priority Ranking
Priority
Definition Example Photo*
Ranking
1 Works needed to:
• Meet maintenance related statutory
obligation and due diligence requirements
• Ensure health and safety of building
occupants
• Prevent serious disruption of building
activities and/ or may incur higher costs if
not addressed within 1 year
No ladder guard
2 Works that:
• Effects the operational capacity of the
building
• Are likely to lead to serious deterioration
and therefore higher future repair costs if
not addressed between 1 to 2 years
Missing tie-down
3 Works that:
• Have minimal effect on the operational
capacity of the building but are desirable to
maintain the quality of the workplace
• Are likely to require rectification within 3
years
Cracked paver
4 Works that:
• Can be safely and economically deferred
beyond 3 years and reassessed at a future
date
Low head room

* Note these photos are examples to be used as a guide only and do not necessary represent the
severity of the defect concerned or the timing of works required.

B.2. Condition Grades

Table B.2 below provides definitions of overall condition assessment grades to be assigned to each
building and structure inspected.
Table B-2 Condition Assessment Grades
Grade Status Definition of rating of asset Example Photo *
5 Excellent No defects
As new condition and appearance
4 Good Minor defects

Superficial wear & tear
Some deterioration to finishes
Major maintenance not required
3 Fair Average condition

Significant defects are evident
Worn finishes require maintenance
Services are functional but needs
attention
Deferred maintenance work exists
2 Poor Badly deteriorated

Potential structural problems
Inferior appearance
Major defects
Components fail frequently
1 Very Poor Asset has failed

Not operational
Not viable
Unfit for occupancy or normal use
Environmental contamination/pollution
exists
* Note these photos are examples to be used as a guide only and do not necessarily represent the overall
condition of the asset concerned.

Appendix C Building & Structure Class Codes

The following building/structure class codes are from Appendix B of the IMP:


Appendix D Data Capture Template User Guide

A) Before inspection:
Ensure there is one separate copy of the template per site to be inspected. Ensure each
template is named with the site name, name of inspector and date.
B) To add inspection information:
1. Navigate to the ‘Assets’ tab.
2. Fill in the site information in the top left hand corner. Use the field information from
section 6.2-1.
3. If the assets to be inspected are known beforehand, enter their details following the
instructions below.
C) To add a new asset:
1. Navigate to the ‘Assets’ tab.
2. Click on the ‘Add New Asset’ button.
3. Fill in the available fields:

• For a description of each field, refer to section 6.2-2
• Try to use the drop down boxes where available to reduce typing
• If an option isn’t in the drop down box, some boxes allow you to type something
else in them.
• Fill in the GPS coordinates from the GPS unit.
4. Make sure you have filled in Asset No – eAMS ID field.

5. Click on OK.
D) To add a new defect to a building/asset:
1. Make sure the building/asset is in the asset table (on the ‘Assets’ tab), and the Asset No –
eAMS ID is known.
2. Click on the ‘Add New Defect’ button.
3. Select the Asset No – eAMS ID from the Asset No – eAMS ID drop down box. (If it isn’t there
you first have to add the asset by following the instructions above).
4. Fill in the available field:

• All of the inspection types outlined in section 6.3 are supported by the Add New Defect
form.
• For a description of each field, refer to section 6.3.
• If an option isn’t available in the drop down box, some boxes allow you to type
something else in them.

5. Click on OK.
E) Modifying existing assets:
1. Find the row containing the existing asset (on the ‘Assets’ tab).
2. Find the column to be modified.
3. Change the value in the cell. For a description of each column, refer to section 6.2.2.
4. If it is a drop down box it will act similar to the form, you can select from the drop down,
and some will allow an additional value to be typed in.

F) Modifying existing defects:
1. Find the row containing the existing defect (on the ‘Defects’ tab).
2. Find the column to be modified.
3. Change the value in the cell. For a description of each column, refer to section 6.3.
5. If it is a drop down box it will act similar to the form, you can select from the drop down,
and some will allow an additional value to be typed in.
G) Reporting:
Refer to section 9 for information on where inspection, asset, and defect and condition data is
to be stored.


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Buildings and Structures Inspection Guide

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Guideline

Buildings & Structures

For internal Origin use and distribution only.

6. Preparing for Inspections 5

6.1 HSE & 4WD Training 5

7.1 Site Inductions 7

10. Document Information and History 26

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Appendix B Defect & Condition Ratings 31

B.1. Defect Ratings 31

Appendix C Building & Structure Class Codes 33

Appendix D Data Capture Template User Guide 35

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Released on 20/03/2015 – Revision 0 - Status Approved

• Work Procedure for Building & Structure Comprehensive Inspections (OEUP-Q1000-

6. Preparing for Inspections

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• Spare charged batteries and chargers;

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Assets Tab Field to Populate Explanation for Field

7.2.2 Check & Record Asset Details

Assets Tab Field to Populate Explanation for Field

Assets Tab Field to Populate Explanation for Field

7.2.3 Take Identification Photo

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Defect Type Example Photo

Staining (note staining on ceilings and upper sections of

Cracking (may be a sign of subsidence/settlement)

Broken or missing components (e.g. missing door handles)

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Defect Type Example Photo

Any other defects observed

Defects Tab Field to Explanation for Field

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Defect Type Example Photo

Staining (note staining on the upper sections of walls may

Unwanted vegetation (e.g. potential ignition sources)

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Defect Type Example Photo

Un-level components (e.g. misaligned doors and floors,

Any other defects observed

Defects Tab Field to Populate Explanation for Field

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7.3.3 Inspect Water & Plumbing Components

Defect Type Example Photo

Leaking water pipes or tap-ware

Indoor taps working

Toilets and urinals flushing

Outdoor taps, hoses, & hose fitting working

Water tanks & associated pipework not leaking

Any other defects observed

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Defects Tab Field to Populate Explanation for Field

Defect Type Example Photo

Non-emergency lights working (emergency lights should be

Small appliances have up to date tags and are working

Air conditioning units working (check all mode functions –

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Defect Type Example Photo

Any other defects observed

Defects Tab Field to Populate Explanation for Field

Defect Type Example Photo

Released on 20/03/2015 – Revision 0 - Status Approved

Defect Type Example Photo