Standard Operating Procedure (SOP) For Data Validation and Verification of Affiliated

PG Colleges for HEIs as on 13.02.2020

General Guidelines for HEIs:

 The NAAC HEI Portal supports only 5MB data for each metric. If the attachments exceed 5MB, host the supporting
documents in the HEI’s website only and provide the link of the same in the template and/or in the HEI-DVV
clarification response.
 Data/supporting documents provided over Google Drive, Microsoft one drive, Amazon Cloud and on any third-
party websites will not be considered for data validation and verification process.
 While providing the links of the HEI’s website where the supporting documents are hosted, provide the link in the
HEI clarification box. While providing the links in running text to enable the hyperlink, press “Enter Key”, then
paste the link, and again press, “Enter Key”. Provide the relevant supporting documents as per the SOP during the
SSR submission to facilitate speedy DVV clarification process.
 It is mandatory to fill the templates in format provided by NAAC and attach the same in SSR. The HEI is not
supposed to alter the template format in which data is sought. The documents uploaded should be clearly
readable for the claims made.
 It is mandatory to respond to all the DVV clarifications request raised for the items in the extended profile and
metrics within the stipulated time.
 Whenever the data is large, the DVV Partner will seek for details from selected sample documents for validation.
Before submitting the clarification response Report to NAAC.

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  HEI should ascertain that all documents sought by the DVV Partner are uploaded before submitting the
clarification response.
 Note that once the data is uploaded and the links are submitted to NAAC, changes/ additions are not permissible
and any changes in the documents will be tracked and such incidences will be viewed seriously as
misappropriation of data and may lead to actions against the HEI. While providing links, the institution should
ensure that links are working properly and are operational.
 The institution should give the links as appropriate to the metric and not general links whose landing page is the
HEI’s home page. In case the links do not work during DVV clarification stage, the decision of NAAC will be final.
 Content of the supporting documents in regional languages should be translated in English and should be duly
signed by the Head of the Institution. The translated copy should be uploaded along with the regional language
document.
 All supporting documents submitted along with the SSR and additional documents submitted during DVV
Clarification process should be signed by the competent authority.

For HEIs :
Geo-tagging: Kindly follow the steps to obtain a Geo-tagged photo:
(1) In setting of your digital camera, set the location on.
(2) If you are taking photos in a smart phone, then set the location on.
(3) Take pictures after setting the location on.

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 (4) Download the pictures in a computer system and examine the properties. In properties, click on the details tab,
scroll down to see GPS: you will see something like the picture provided below, the value entries in latitude and
longitude will determine the location in which the photo was taken.

 It is possible that both Extended Profile and some Quantitative Metrics (QnM) seek responses that require
similar data/documents. In such cases, it is adequate to present data/documents in Extended Profile. That is, if
the data/documents sought are given in response to Extended Profile they need not be resubmitted under those
specific Quantitative Metrics (QnM).
 Whenever both Extended Profile and some Quantitative Metrics (QnM) seek, similar responses make sure that
data/documents provided for those Quantitative Metrics (QnM) match with the corresponding data/documents
given in the Extended Profile.

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  Programme: A range of learning experiences offered to students in a formal manner over a period not less than one
year leading to UG Degree / PG Degree / PG Diploma / M. Phil / Ph.D., Programmes All possible formal Degree
Programmes defined/identified by UGC. Examples: BA (Economics, History, Sociology), B.Sc., (Physics,
Chemistry, Mathematics), B.Sc., (Hons Chemistry),BE/B.Tech (Computer Science and Engineering), B.Arch, MSc
(Mathematics), M.Com, M.A(English), ME/M.Tech (Textile Technology), PG Diploma(Library Science), M.Phil
(Statistics), Ph.D (Chemistry), Ph.D (Electrical Engineering), Ph.D., (Philosophy) etc.

 Course: A course is a paper/subject with specified number of credits/hours in a formal program. Examples:
Organic Chemistry, Real Analysis, Solid State Physics, Indian History, Macro Economics, English, Hindi, Marathi,
Telugu etc are courses under BSc/BA/B.Com Programs. A laboratory course having separate credits and
examined separately to be considered as a course.

 Gender Equity: Gender equity means fairness of treatment for women and men, according to their respective
needs. This may include equal treatment or treatment that is different, but which is considered equivalent in terms
of rights, benefits, obligations, and opportunities.

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 (Extended Profile)
STANDARD OPERATING PROCEDURE (SOP)

Metric No. Metric Details Documents Required for Specific Instructions to HEIs Not to be Included
Verification /Considered

1.1 Number of courses Provide the number of courses in  Refer to the Glossary in the
offered by the each program year-wise manual to understand the
Institution across all terminologies:
programs during the  PROGRAM
last five years  COURSE

1.2 Number of Provide year-wise list of ALL  Program list approved by the  Short term programs
Programmes offered programs that have been Affiliating University/ which do not lead to a
year wise for the operational during the assessment Competent Authority to be degree are not to be
last five years period provided. included
 Refer to the Glossary in the  Courses under each
manual to understand the program not to be
terminologies: COURSE, included here.
PROGRAM  Diploma not awarded
by the University not
to be included.

2.1 Number of students  Provide appropriate document  Include the total number of  If a program is of
year wise during the duly certified by competent students on rolls across all the
programs (consider 1st, 2nd,
semester scheme, do
last five years authorities not add students of
3rdyears etc., of each program) for
 Year wise list of students all the assessment period years. both odd and even
approved by the affiliating
 Consider only the students on the semesters.
University
rolls during the odd semesters if
the program is of semester scheme.

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 2.2 Number of seats Provide document showing  Admissions to only the first-
earmarked for the State government / Central year classes of all the programs
reserved category as Government reservation to be considered.
per GOI/State Govt. policy for admission in higher
rules- year wise education and also provide the
during the last five number of seats reserved for
years each of the programs and the
program-wise total
authenticated by the Registrar
of the affiliating university or
admissions authority.

2.3 Number of outgoing  Provide authenticated  Include all students eligible for
/ final year students document showing the number registration for the final
year wise during the of outgoing/final year students examination.
last five years in different programs during
the assessment period  The students admitted to the
final year study of all the
 Provide the data separately for programs for all the assessment
each program year wise years.

 During the DVV process the HEI

may be asked to provide the list
of final year students of specific
programs identified by DVV
partner.

3.1 Number of full time  Provide the list of all full time  A full-time teacher is one who is  A teacher employed
teachers year wise teachers indicating the employed for at least 90 per cent only for a part of a
during the last five departmental affiliation during of the normal or statutory year not to be
years considered
the assessment period year number of hours of work during
 Inclusion of part-time
wise authenticated by the the year
/ Ad-hoc / visiting

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 Principal. faculty not taking at
least 90% of the
normal or statutory
number of hours of
work not to be
considered as full-
time teacher
3.2 Number of Official letter(s) of sanction of  State/Central Government/Board
sanctioned posts posts from the statutory of Management sanctioned posts
year wise during the body/Government / Board of are to be considered.
last five years Management during the
assessment period year wise

4.1 Total number of  List of number of classrooms and  All rooms used for academic  Laboratories and
classrooms and seminar hall purpose to be considered and geo workshops are not
 Geo tagged photos of classrooms tagged photos of the classrooms to
seminar halls to be considered.
and seminar halls. be provided.

4.2 Total Expenditure Audited Statement of income and Claims made

excluding salary- expenditure duly certified by the without audited
year wise during the Principal and Charted Accountant Income Expenditure
last five years (INR in case of Privately funded statements not to be
in Lakhs) institutions highlighting the salary considered
component. Also provide a
statement showing the total
expenditure excluding the salary
component for each of the years
certified by the Principal and
Charted Accountant.
4.3 Total number of Stock register extracts/invoice  Exclude computers
computers in the copy duly certified used for
campus for administrative
academic purpose purpose

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 Metric wise Standard Operating Procedure (SOP)
Sl. Metric Documents Needed Specific Instructions to HEIs Not to be Included
No. /Considered
1. 1.1.3Teachers of the  Nomination Letter of  Supporting document for the  Participation of the
Institution participate their Affiliating selected option to be provided. faculty in other than
in following activities University indicating  DVV can seek the supporting the affiliating
membership on BoS and document for the randomly university not to be
related to curriculum
Academic Council/ PG selected teachers for included.
development and Council valid for the verification.
assessment of the assessment period.  Invitations / Appointment
affiliating University  Letters from the letters to Valuation / practical
and/are represented affiliating university to exams / Viva-Voce exams can
the faculty for setting also be considered.
on the following
question paper for
academic bodies UG/PG programs.
during the last five  Document showing the
years faculty participating in
the design and
1. Academic development of
council/BoS of Curriculum for Add on/
Affiliating certificate/ Diploma
university Courses.
2. Setting of question  The letters from the
papers for UG/PG affiliating university
programs inviting the faculty for
3. Design and Assessment /evaluation
Development of
Curriculum for Add
on/ certificate/
Diploma Courses

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 4. Assessment
/evaluation process
of the affiliating
University

Options
A. All of the above
B. Any 3 of the
above
C. Any 2 of the
above
D. Any 1 of the
above
E. None of the
above
2. 1.2.1Percentage of  List of programs in  Either CBCS or Elective or
Programmes in which which CBCS/Elective both can be considered
Choice Based Credit course system  If CBCS, course structure
implemented in the last along with credit details to
System (CBCS)/
completed academic be given.
elective course system year certified by the  If elective, list of elective
has been implemented Registrar of the offered for the program to
affiliating university. be given
 Minutes of relevant  If both, CBCS details alone is
Academic Council/BOS sufficient.
meetings highlighting
the relevant documents
to this metric of the
affiliating university.
 Affiliating University
letter stating
implementation of CBCS.

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  Structure of the program
clearly indicating
courses,
credits/Electives as
approved by the
competent board.
3. 1.2.2Number of Add  Details of each program  Add on/Certificate programs  Avoid programs
on /Certificate such as : of minimum 30 hours duration conducted under
programs offered  Name of the program, to be considered. regular
during the last five duration, list of university
years students enrolled, curriculum.
curriculum,  Avoid
assessment considering
procedures year-wise certificate / add
 Summary report of on programmes
each program year- of less than 30
wise along with the hours.
outcome.
4. 1.2.3Average  Year-wise List of the  The DVV may seek for
percentage of students students enrolled in the certificates of random
enrolled in Certificate/ Program as defined in selected students in selected
1.2.2 courses and the attendance
Add-on programs as
document maintained for
against the total the course.
number of students
during the last five
years

5. 1.3.2Average  Document showing the  Only the courses having  The courses that
percentage of courses experimental learning project work/field support
that include through project work/internship as per the experimental
work/field affiliating university learning through

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 experiential learning
through project
work/field
work/internship during
last five years
6. 1.3.3Percentage of
students undertaking
project work/field
work/ internships
(Data for the latest
completed academic
year)
7. 1.4.1Institution
obtains feedback on
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work/internship as
prescribed by the
affiliating university /
affiliating university
curriculum.
 List of students
undertaking the field
projects / internship
program-wise in the last
completed academic
year along with the
details of title, place of
work etc.
 Internship completion
certificate / project work
completion certificate
from the organization
where internship /
project was completed
along with the duration.
 Report of the field visit /
sample photographs of
the field visit /
permission letter from
the competent authority
will be considered
 Sample Filled in
feedback forms from the
stakeholders to be
curriculum. project work/field
work/internship not
prescribed by the
affiliating university
not to be included.
 Only latest completed  Mere list of students
academic year data to be cannot be
considered. considered without
 One student involved in relevant supporting
multiple field works and/or documents
project work and/or
internship should be counted
as one.
 Internship completion
certificate / project work
completion certificate given to
the students by the host
organisation will be asked
during DVV process with
specific student list.
 In case of field visit,
mentioning objectives and
outcomes of field visit along
with field visit report.
 Data given here should match
with the metric 1.3.2 for the
latest completed academic
year.
 The feedback concerned with  Feedback not related
curriculum development only to design and review
can be considered of syllabus will not
 the syllabus and its provided.  Only filled –in feedback report be considered
transaction at the will be considered
institution from the  In case of selecting A, B, C or D
provide three filled forms
following stakeholders
from each category
1) Students  The DVV partner may ask for
filled in forms of randomly
2) Teachers
selected stakeholders.
3) Employers
4) Alumni
Options:
A. All of the
above
B. Any 3 of the
above
C. Any 2 of the
above
D. Any 1 of the
above
E. None of the
above
8. 1.4.2 Feedback process  Stakeholder feedback  Feedback reports should be  Feedback not related
of the Institution may analysis report signed by hosted in the institutional to design and review
be classified as follows: the Principal to be website. of syllabus will not
provided.  Provide links directly leading be considered.
Options:  Department wise Action to reports on the items listed  Feedback reports
taken Report on in the chosen option. reflected in other
A. Feedback collected, feedback signed by the websites will not be
analysed and action competent authority considered.
taken and feedback  Document showing the
available on website communication with the
B. Feedback collected, affiliating University for

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 analysed and action
has been taken
C. Feedback collected
and analysed
D. Feedback collected
E. Feedback not
collected
9. 2.1.1Average
Enrolment percentage
(Average of last five
years)
10. 2.1.2Average
percentage of seats
filled against seats
reserved for various
categories (SC, ST,
OBC, Divyangjan, etc.
as per applicable
reservation policy
during the last five
years
( exclusive of
supernumerary seats)
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the Feedback provided.
 Action taken by the
affiliating university on
the feedback.
 Document relating to  Sanctioned admission
Sanction of intake from strength in each program vs
affiliating student’s enrolment for each
University/Governmen program year-wise.
t/statutory body.
 Approved admission
list year-wise/
program-wise from the
affiliating university.
 Copy of letter issued by  Include only those reserved  Candidates
state govt. or Central categories as specified by belonging to the
Government Indicating State/central Government reserved
the reserved categories orders for admission. categories who
to be considered as per  Only those seats filled against are admitted
the state rule (in English the quota should be counted against General
as applicable) here. Merit category
 Final admission list should be
indicating the category excluded.
as published by the HEI  Exclude
and signed by the admission to
principal. supernumerary
 Admission extract seats.
submitted to the state
OBC, SC and ST cell every
year.

11. 2.2.2 Student- Full
time teacher ratio
(Data for the latest
completed academic
year)
 Number of seats year
marked for the reserved
categories
 Certified list of full  A teacher employed for at  Part-time / Ad-hoc
time teachers along least 90 per cent of the normal / visiting faculty
with the departmental or statutory number of hours not be
affiliation in the latest of work for a full-time teacher included/consider
completed academic over a complete academic year ed
year. is classified as a full-time
 List showing the teacher.
number of students in
each of the programs
in the latest completed
academic year.

12. 2.3.3Ratio of mentor  Copy of circular  Only full-time teachers can  Mere list of names
to students for pertaining the details of be considered as mentors. of mentors and
academic and other mentor and their mentees will not
allotted mentees. suffice for this
related issues (Data for
 Approved Mentor list as metric.
the latest completed announced by the HEI
academic year )  In addition, issues raised
and resolved in the
mentor system has to be
attached mentor-wise
13. 2.4.1Average  Sanction letters  Appointment letter of selected  Mere appointment
percentage of full time indicating number of teachers will be asked during letters provided in
teachers against posts (including DVV clarification stage regional language
Management sanctioned  All full-time teachers with at cannot be
sanctioned posts
posts) by competent least 90% prescribed considered.
during the last five authority. workload should be counted  Avoid inclusion of
 List of full time teachers as full-time teachers Part time / Ad-

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 years
14. 2.4.2Average
percentage of full time
teachers with Ph. D. /
D.M. / M.Ch. / D.N.B
Superspeciality / D.Sc.
/ D.Litt. during the last
five years (consider
only highest degree for
count)
15. 2.4.3Average teaching
experience of full time
teachers in the same
institution (Data for
the latest completed
academic year in
number of years)
appointed along with hoc/Visiting
their departmental faculty.
affiliation.
 List of faculties having  Mention number of full-time Honorary Doctorate
Ph. D. / D.M. / M.Ch. / teachers with Ph. D. / D.M. / Degrees not to be
D.N.B Superspeciality / M.Ch. / D.N.B Superspeciality / included/considered
D.Sc. / D.Litt. along D.Sc. / D.Litt. year-wise
with particulars of irrespective of the year of
degree awarding award.
university, subject and  Ph. D. / D.M. / M.Ch. / D.N.B
the year of award. Superspeciality / D.Sc. / D.Litt.
 Doctorate Degree Certificates of selected faculty
awarded by UGC will be asked during DVV
recognized universities clarification stage.
only to be considered.
 List of faculties along  Experience certificate/ Work experience of
with particulars of the appointment order of selected the teacher in other
date of Appointment in faculty will be asked during institution not to be
the HEI and years of DVV clarification stage if the considered here.
his experience. data is large.

16. 2.6.3Average pass
percentage of Students
during last five years
 Result sheet published
by the affiliating
university attested by
the principal.
 Certified report from
Controller
Examination of the
affiliating university
 Only final year student data  Results pertaining
will be considered for all the to students other
five years of the assessment than the final year
period. are not to be
submitted.

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17. 3.1.1. Grants received
from Government and
non-governmental
agencies for research
projects / endowments
in the institution
during the last five
years (INR in Lakhs)
18. 3.1.2 Percentage of
teachers recognized as
research guides (latest
completed academic
year)
19. 3.1.3Percentage of
departments having
Research projects
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indicating pass
percentage of students
of the final year (final
semester) eligible for
the degree program-
wise / year-wise
 List of grants for
research projects
received during the
last five years along
with the nature of
award, the awarding
agency and the
amount.
 E-copies of the letters of
award for research
projects sponsored by
Government and non-
government sources.
 E-copies of letters
from the University
indicating the name
of the Guide / co-
guide recognized
 Data pertaining to
only teachers of the
Institution in the
latest completed
academic year
 List of teachers along
with the department
affiliation, title of the
 Sanction letter of grants by the  Grants given by
funding agency is mandatory their own trust /
to support the claim. sister institutions
 The duration of the grant not to be included
period to be aligned with the  Grants in the form
assessment period. of Equipments /
software / skill
development
centres will not be
considered.
 Teachers recognised as 
guides during the latest
completed academic year
should be considered.
 If the Data is large, the DVV
will seek for the Guide ship
letters of Specific list of
Teachers during DVV
clarification
 Data provided in this metric to  Grants given by
match with that of 3.1.1 their own trust /
sister institutions
 funded by government funded project, the not to be included
and non government amount and the funding  Grants in the form
agencies during the agency during the last of Equipments /
last five years five years. software / skill
development
centres will not be
considered
20. 3.2.2 Number of  Detailed report for each  Only activities with a bearing  Courses Conducted
workshops/seminars program. on Research Methodology, under the metric
conducted on Research  Brochure/Geo tagged Intellectual Property Rights 1.2.2 not to be
Photograph with date (IPR), entrepreneurship and considered in this
Methodology,
and captions; title of the skills development to be metric.
Intellectual Property workshops / seminars considered here.
Rights (IPR) and conducted.
entrepreneurship  Details of resource
during the last five persons.
years

21. 3.3.1 Number of Ph.Ds
registered per eligible
teacher during the last
five years
 List of faculties along  Document of registration of  Guideship
with the name of the the research scholar indicating registration after the
research scholars / the guide’s name from the assessment period
Guide during the university. not to be considered.
assessment period.  If data is large, randomly
 Guideship should be selected research scholars
valid during the document from the university
assessment period. will be sought.

22. 3.3.2 Number of  Web-link provided by  Actual link of UGC for  Incomplete entries
papers published per institution in the journals to be specified. will not be
teacher in the Journals template should considered
redirect to the journal  If details given are
notified on UGC
webpage published in not complete with

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 website during the last UGC list the UGC link, the
five years respective
publication will
not be considered
23. 3.3.3 Number of books  Cover page, content  Books with ISBN number  Publication
and chapters in edited page and first page only would be claimed under
volumes/books of the selected considered 3.3.2 not to be
publication.  The details of selected repeated /
published and papers
 Web-link of publications would be included in this
published in national/ sought during the DVV metric.
research papers by
international title, author, clarification process, if
conference the data is large
Department/
proceedings per School/ Division/
teacher during last five Centre/ Unit/ Cell,
years name and year of
publication

24. 3.4.2Number of  E-copy of the award  These awards are to the  Awards to the
awards and letters institution and not to the individuals should
recognitions received  Any supporting individual and for extension not be considered
document in relevance to activities only. here.
for extension activities the metric  Awards received
from government / other than
government extension
recognised bodies activities are not to
during the last five be considered.
 Awards from own
years
trust / sister
institutions not to be
considered.
 Awards local in

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25. 3.4.3 Number of
extension and
outreach programs
conducted by the
institution through
NSS/NCC/Red
cross/YRC etc., (
including the
programmes such as
Swachh Bharat, AIDS
awareness, Gender
issues etc. and/or
those organised in
collaboration with
industry, community
and NGOs ) during the
last five years
26. 3.4.4Average
percentage of students
participating in
extension activities at
3.4.3. above during
last five years
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nature such as
Urban / local bodies
/ Panchayat etc are
to be avoided.
 Geo tagged Photographs  Can be supplemented with  Events conducted
and any other Newspaper reports of events. for the benefit of
supporting document of their own students
relevance should have not to be included
proper captions and under outreach
dates. programs.
 Detailed report for
each extension and
outreach program to
be made available,
with specific mention
of number of students
participated and
collaborating agency
 Detailed report for  During the DVV process, HEI
each program may be asked for student
extension and attendance documents /
outreach program to certificates for selected
be made available, extension activities.
with specific mention  Data given here should
of number of students match with that of the
participated and activities indicated in metric

27. 3.5.1Number of
Collaborative activities
for research, Faculty
exchange, Student
exchange/ internship
per year
28. 3.5.2Number of
functional MoUs with
institutions, other
universities, industries,
corporate houses etc.
during the last five
The list of the documents is only suggestive. If the Institution has any other relevant documents besides those mentioned by NAAC, the same may be uploaded Page 20
collaborating agency. 3.4.3
 Photographs or any
supporting document of
relevance should have
proper captions and
dates
 Copies of • The Collaboration should be  The collaborations
collaboration/related valid for the assessment period. mentioned in
documents indicating • The collaboration activities of metric 3.4.3 not to
the nature of research/ faculty exchange/ be considered
collaboration and student exchange/ internship/ on here.
activities year-wise. –the-job training/ project work  Collaborations
should be facilitated through the with the sister
mentioned collaboration only. institutions under
the same Trust not
to be included.
 Certificates issued
by external agencies
to students/Faculty
for research/Faculty
exchange/Student
exchange/
internship cannot be
the proof for having
collaboration with
the external agency.
 List of activities  The MoU should be functional  MOU’s with the
conducted under each during the assessment period sister institutions
MoU along with dates  If the MoU is for three years under the same
of starting and viz 2011-2013, it shall be Trust not to be
completion year-wise counted only once. included.
signed by both parties  At least one activity should  Avoid data given
 E-copy of the letters have been conducted under in metric 3.5.1.
 years showing MOUs with an MOU during the
other institutions. assessment period to qualify
as a functional MOU with
institutions.
29. 4.1.3Percentage of  Geo-tagged  Only classrooms and/or  Labs and
classrooms and photographs of ICT seminar halls with ICT workshops with
seminar halls with ICT- enabled class rooms enabled facilities to be ICT facility not to
/seminar halls with considered here. be considered.
enabled facilities such
caption
as smart class, LMS,
etc.

30. 4.1.4Average 
Provide the  This metric is supposed to
percentage of consolidated fund
expenditure, excluding allocation towards
salary for infrastructure
infrastructure augmentation facilities
augmentation during duly certified by  In case of privately funded
last five years(INR in Finance Officer.
Lakhs)  Highlight the relevant
items in the audited
income and
expenditure statement.
31. 4.2.2The institution  E-copy of the letter of
has subscription for the subscription
following e-resources /member ship in the
name of HEI.
1. e-journals  Screenshots of the
2. e-Shodh Sindhu facilities claimed with
3. Shodhganga the name of HEI.
Membership  Specific details in
4. e-books respect of e-
 Avoid recurring
be looked at with the expenditure on
perspective of laboratory,
infrastructure maintenance of
augmentation only infrastructure and
acquisition of
HEI the document should be books and journals
certified by Chartered under this metric.
Accountant.
 Ensure that the letter of  Soft copy of
subscription contains printed books
complete details cannot be
 Provide a link in the accepted as e-
institutional website for books.
the selected options for
verification by DVV.

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 5. Databases
6. Remote access to
e-resources
Options:
A. Any 4 or more of
the above
B. Any 3 of the above
C. Any 2 of the above
D. Any 1 of theabove
E. None of the above
32. 4.2.3Average annual
expenditure for
purchase of books/e-
books and subscription
to journals/e- journals
during the last five
years (INR in Lakhs)
33. 4.2.4Percentage per
day usage of library by
teachers and students (
foot falls and login
data for online access)
The list of the documents is only suggestive. If the Institution has any other relevant documents besides those mentioned by NAAC, the same may be uploaded Page 22
resources selected.
 Provide consolidated
extract of expenditure
for purchase of books
and journals during
the last five years duly
attested by Head of
the Institution and
CA.
 Audited
Income/Expenditure
statement
highlighting the
expenditure for
purchase of books
and journals.
 Certified E-copy of  During DVV clarification
the ledger for process library log-book
footfalls for 5 days. entries and data of online
 Certified screenshots access for randomly
of the data for the selected five days will be
same 5 days for sought.
online access.
 (Data for the latest
completed academic
year)

34. 4.3.2Student –  Number of  The data pertaining to the  The computers for
Computer ratio (Data Computers available latest completed academic office and faculty
for the latest for student use only year. use will not be
 Bills for the purchase considered.
completed academic 
of computers. Computers
year)  Highlight the entries purchased after the
of computers latest completed
purchased in the academic year not
stock registers. to be considered.

35. 4.3.3Bandwidth of  Bills for any one  Only leased line connectivity  Snap shot of speed
internet connection in month/one quarter of in the name of the HEI will test for
the Institution the latest completed be considered. wifi/internet
academic year facility will not be
Options: indicating internet considered
connection plan, speed  Broadband
A. ≥ 50 MBPS and bandwidth and the connections will
B. 30 - 50 MBPS HEI’s name. not be
C. 10 - 30 MBPS  E-copy of document of considered.
D. 10 - 5 MBPS agreement with the
E. < 5 MBPS service provider.

36. 4.4.1Average Provide audited  Focus of this metric is only  Mere statement of
percentage of income and on the maintenance of last five years data
expenditure incurred expenditure physical and academic on the metric
statement support facilities. without audited
on maintenance of highlighting the items statement will not
infrastructure (physical of expenditure be considered.

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 and academic support incurred on
facilities) excluding maintenance o f
salary component physical facilities and
academic support
during the last five facilities duly
years(INR in Lakhs) certified by Head of
the Institution and
CA.
37. 5.1.1Average  Upload sanction letter of  Only Government
percentage of students scholarship and Scholarships / freeships (both
benefited by freeships. state and central)
 Year-wise list of  For large data, the DVV will
scholarships and
students in each ask documents for randomly
freeships provided by scheme. selected students in specific
the Government during schemes.
last five years

38. 5.1.2Average  Upload policy  Consider scholarships and  Data given in

percentage of students
benefitted by
scholarships, freeships
etc. provided by the
institution / non-
government agencies
during the last five
years
39. 5.1.3 Capacity building 
and skills enhancement
document of the HEI
for award of
scholarships and
freeships.
 Year wise list of
students benefitted.
 Copies of award of
freeships,
scholarships along
with the sponsoring
agency.
Web-link to particular
program/scheme
mentioned in the metric
freeships sanctioned by the metric 5.1.1 not to
institution / non- be included here.
government agencies.
 Audited Statement showing
the expenditure on
scholarships / freeships etc.
 For large data, the DVV will
ask documents for specific no
of students in specific
schemes.
 Consider all the students who  Mere circulars and
have enrolled for the schemes student list will
 DVV can seek the documents not be accepted.

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 initiatives taken by the  Copy of circular regarding the attendance  Avoid program
institution include the /brochure /report of the and certificates for the conducted as part
following event selected list of of the University
 Geo tagged Photographs programs/students enrolled curriculum.
1. Soft skills with date and caption in the specified programs.
2. Language and for each scheme or
event.
communication
skills  List of programs
conducted and the
3. Life skills (Yoga,
number of students
physical fitness,
enrolled for each of the
health and
events.
hygiene)
4. ICT/computing
skills

Options:

A. All of the above

B. 3 of the above
C. 2 of the above
D. 1 of the above
E. none of the
above
40. 5.1.4Average
percentage of students
benefitted by guidance
for competitive
examinations and
career counselling
offered by the
Institution during the
 Copy of
circular/brochure/report
of program with
photographs and
captions of such
programs along with
the details of the
resource persons.
 Year-wise list of
 “Students benefited” refers to
students enrolled / attending
the said programs
 DVV can seek the documents
regarding the attendance
and certificates for the
selected list of students
enrolled.

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 last five years students attending each
of these schemes signed
by competent authority

41. 5.1.5The Institution  Minutes of the meetings  Minutes of the

has a transparent of student grievance meetings/Report of grievances
mechanism for timely committee, as per from the concerned committee
metric. is essential.
redressal of student  Circular/web-link/  The mechanism of redressal
grievances including committee report should be available as
sexual harassment and justifying the objective document and should be
ragging cases of the metric hosted in the HEI’s Website.
 Proof of constitution of The link of the same shall be
1. Implementation of Internal committees / provided to validate the same.
guidelines of Grievances Committee
statutory/regulator formation / other
y bodies committees as per UGC
2. Organisation wide norms.
awareness and
undertakings on
policies with zero
tolerance
3. Mechanisms for
submission of
online/offline
students’
grievances
4. Timely redressal of
the grievances
through
appropriate
committees

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 Options:
A. All of the above
B. 3 of the above
C. 2 of the above
D. 1 of the above
E. None of the
above
42. 5.2.1Average  List of students placed  The placements through HEI  If same student
percentage of along with placement placement drive and through has multiple offers
placement of outgoing details such as name of pool campus interviews / it has to be
the company, recruitment drives at other counted only once.
students during the compensation, etc year colleges can also be
last five years wise. considered.
 If the data is large, DVV
partner will ask for the
appointment orders of the
selected students.
 Multiple offers to the same
students to be counted once.
43. 5.2.2Average  Upload supporting data  Proof like admission letters  Appearing/passing
percentage of students for students who have or identity cards or higher competitive exams
progressing to higher joined for higher degree certificates for for higher
education in prescribed selected students education cannot
education during the format for all the years progressing to higher be considered as
last five years in the assessment education will be asked by progression to
period. DVV partner. higher education
unless students get
admitted.
44. 5.2.3Average  List of students year-  In absence of
percentage of students wise under each head certificate, the claim
qualifying in  Qualifying Certificates will not be

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 state/national/ of the students taking considered.
international level the examination year  Exams conducted
examinations during wise under each for job
category recruitments other
the last five years (eg:
than the
JAM/CLAT/GATE/ examinations
GMAT/CAT/GRE/ conducted by
TOEFL/ Civil State/Central
Services/State Government not to
be included/
government
considered.
examinations)

45. 5.3.1Number of  e-copies of award letters  Only inter-university / state /  Participation/apprec

awards/medals for and certificates. national or international iation certificates
outstanding achievements will be and awards from
considered. regional/local
performance in
 Participation in Republic /institutional levels
sports/cultural Day Parade at Rajpath, New should be avoided.
activities at Delhi by NCC candidates  Awards from intra
university/state/natio may be considered. or inter
nal / international  Award for a team event institutions will
should be counted as one. not be considered.
level (award for a
team event should be
counted as one) during
the last five years.

46. 5.3.3Average  Report of the  All activities conducted  Events cannot be

number of sports events/along with under an event will be split into activities.
and cultural photographs counted as one event.  The competitions
events/competitio appropriately dated  For large data DVV will seek organised by the
ns in which and captioned year- participation Certificates of institution without

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 students of the wise. specified students. the participation of
Institution  Copy of their own students
participated circular/brochure will not be
during last five indicating such kind of considered here.
years (organised activities.
by the  List of students
institution/other participated in
institutions) different events year
wise.

47. 5.4.2Alumni  Annual audited Mere list indicating

contribution during the statements of accounts the contribution will
last five years (INR in of HEIhighlighting not be considered.
Alumni contribution Amount contributed
Lakhs) duly certified by towards Alumni
Chartered Accountant. Association or in any
Options:
 List of alumnus/alumni kind to the HEI not to
A. ≥ 5 Lakhs with the amount be Included/
B. 4 Lakhs - 5 contributed year wise considered.
Lakhs to the institutions.
C. 3 Lakhs - 4
Lakhs
D. 1 Lakhs - 3
Lakhs
E. <1 Lakhs
48. 6.2.3Implementation  Institutional  Bills for the expenditure on
of e-governance in expenditure statements implementation of e-
areas of operation for the heads of E- governance in the areas of
governance operation.
1. Administration implementation
2. Finance and reflected in the audited
Accounts statement.
 ERP Document

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 3. Student Admission
and Support
4. Examination
Options:
A. All of the above
A. 3 of the above
B. 2 of the above
C. 1 of the above
D. None of the
above
49. 6.3.2Average
percentage of teachers
provided with financial
support to attend
conferences/workshop
s and towards
membership fee of
professional bodies
during the last five
years
50. 6.3.3 Average number
of professional
development
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 Screen shots of user
interfaces of each
module reflecting the
name of the HEI.
 Annual e-governance
report approved by
Governing Council.
 Policy document on e-
governance.
 Policy document on  If the data is large  Without proof of
providing financial documents related to payment on
support to teachers specific teachers will be financial support
 E-copy of letter/s asked during DVV for faculty
indicating financial clarification development,
assistance to teachers mere name-list of
and list of teachers the faculty will
receiving financial not considered.
support year wise  Mere cash
under each head. vouchers for
 Audited statement of payment will not
account highlighting be considered
the financial support to
teachers to attend
conferences/workshop
s and towards
membership fee for
professional bodies.
 List of professional  If data is large, DVV will seek  Seminars /
development / documents pertaining to invited talks
administrative training selected events. cannot be
programs organized by  included in this
 /administrative the institution metric.
training programs  Event Brochures and
organized by the reports year-wise
 List of participants in
institution for teaching
each programme
and non teaching staff  Photographs with date
during the last five and caption.
years  Annual reports
highlighting the
programs organized by
the institution.
51. 6.3.4Average  Refresher  One teacher attending one or  Attending
percentage of teachers course/Faculty more professional seminars / invited
Orientation or other development Program in a talks not to be
undergoing
programmes as per year to be counted as one considered.
online/face-to-face UGC/AICTE only.  Programs of
Faculty development stipulated period  If the data is large duration less
Programmes (FDP) participated year wise. documents related to than one week
during the last five  E-copy of the specific teachers will be will not be
years
certificates of the asked during DVV considered.
program attended by clarification.
(Professional teachers.
 List of participating
Development teachers as per the
Programmes, prescribed format year-
Orientation / Induction wise during the last
Programmes, five years.
Refresher Course, Short  Annual reports
highlighting the
Term Course etc.) programs undertaken
by the teaching
faculties.
52. 6.4.2Funds / Grants  Annual audited  Funds from own

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 received from non- statements of institutions/own
government bodies, accounts highlighting trust and sister
individuals, the grants received. institutions not
 Copy of letter to be considered
philanthropers during
indicating the  Contribution in
the last five years (not grants/funds received the form of
covered in Criterion III) from respective equipment /
agency as stated in software etc not
metric be counted.
 Grants received
under criterion
III not to be
repeated here.
53. 6.5.3Quality assurance  Proceedings of  AQAR not applicable for Collaborative quality
initiatives of the meetings of IQAC, cycle I initiatives with sister
institution include: Feedback analysis institutions under the
and action taken same management will
report. not be considered.
 Activities conducted
1. Regular meeting under Collaborative
of Internal quality initiatives with
Quality other institutions.
Assurance Cell  Supporting
(IQAC); documents
Feedback pertaining to NIRF
collected, (along with link to
analysed and the HEI’s ranking in
the NIRF portal).
used for
 ISO certificate / NBA
improvements
certificate or quality
2. Collaborative
certificate from any
quality
recognized
initiatives with

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 other state/national /
institution(s) international
3. Participation in agencies for the
NIRF assessment period.
4. any other  Supporting document
quality audit to be provided as per
recognized by the options selected.
state, national
or international
agencies (ISO
Certification,
NBA)
Options:
A. All of the above
B. 3 of the above
C. 2 of the above
D. 1 of the above
E. None of the above
54. 7.1.1 The Institution  Geo tagged  Having diesel
has facilities for photographs of the generator set as
alternate sources of facilities with caption. backup cannot be
 Bills for the purchase considered in this
energy and energy of equipments for the metric.
conservation measures facilities created under
this metric.
1. Solar energy  Any other relevant
2. Biogas plant proof for the selected
3. Wheeling to the options.
Grid
4. Sensor-based
energy

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 conservation
5. Use of LED bulbs/
power efficient
equipment
55. 7.1.4 Water  Geo tagged
conservation facilities photographs of the
available in the facilities with caption.
 Bills for the purchase
Institution: of equipments for the
facilities created under
1. Rain water
this metric.
harvesting Any other relevant
2. Borewell /Open proof for the selected
well recharge options.
3. Construction of
tanks and bunds
4. Waste water
recycling
5. Maintenance of
water bodies
and distribution
system in the
campus
56. 7.1.5 Green campus  Policy document on
initiatives include: the green campus.
1. Restricted entry of  Geo tagged
automobiles photographs/videos of
the facilities along
2. Battery-powered
with caption.
vehicles
 Circulars for the
3. Pedestrian-friendly

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 pathways implementation of the
4. Ban on the use of initiatives and any
Plastics other supporting
5. Landscaping with document.
trees and plants
57. 7.1.6 Quality audits on  Policy document on
environment and environment and
energy regularly energy usage
 Certificate from the
undertaken by the
auditing agency.
Institution and any  Certificates of the
awards received for awards received from
such green campus the recognized agency.
initiatives:  Report on
environmental
 Green audit promotional activities
 Energy audit conducted beyond the
 Environment audit campus with geo
 Clean and green tagged photographs
campus recognitions with caption and date.
/ awards  Any other supporting
 Beyond the campus document for the
environmental claims made.
promotion activities
58. 7.1.7 The Institution  Policy document and
has disabled-friendly, information
barrier free brochure.
environment  Link to Geo tagged
 Built environment photos and videos
with ramps/lifts for with date and
easy access to caption.

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 classrooms.
 Disabled-friendly
washrooms
 Signage including
tactile path, lights,
display boards and
signposts
 Assistive technology
and facilities for
persons with
disabilities (
Divyangjan)
accessible website,
screen-reading
software, mechanized
equipment
 Provision for enquiry
and information :
Human assistance,
reader, scribe, soft
copies of reading
material, screen
reading
59. 7.1.10 The Institution
has a prescribed code
of conduct for
students, teachers,
administrators and
other staff and
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 Bills and
invoice/purchase
order/AMC in
support of facility.
 A rest room should
include specific
requirements of
Divyangjan for use of
the Toilet (rest room)
and other facilities.
 Brief report on
facilities provided for
enquiry and
information.
 Bills for the software
procured for providing
the assistance.
 Policy document on
code of ethics.
 Proceedings of the
monitoring
committee.
 Circulars and geo
tagged photographs
 conducts periodic with caption of the
programmes in this activities organized
regard. under the metric for
teachers, students,
1. The Code o Conduct administrators and
is displayed on the other staffs.
website  Document showing
2. There is a Code of Conduct for
committee to students, teachers,
governing body and
monitor adherence
administration
to the Code of
 Handbooks, manuals
Conduct
and brochures on
3. Institution
human values and
organizes professional ethics
professional ethics  Report on the student
programmes for attributes facilitated
students, teachers, by the Institution
administrators and  Web-Link to the
other staff relevant documents
4. Annual awareness at HEI website.
programmes on
Code of Conduct
are organized

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