Standard Operating Procedure (SOP) For Data Validation and Verification of Affiliated

UG Colleges for HEIs as on 01/01/2021

A: General Guidelines for HEIs:
Note: Relevant original documents signed by the concerned authorities, and/or members of the committee should be scanned
and uploaded. Insertion of signature(s) and insertion of the header of the Institutional letterhead in the documents for proof of
evidence shall not be acceptable.

• The NAAC HEI Portal supports only 5MB data for each metric. If the attachments exceed 5MB, the HEI should host the
supporting documents on the HEI’s website and provide the link of the same in the template and/or in the HEI-DVV
clarification response.
• Data/supporting documents should not be provided on Google Drive, Microsoft one drive, Amazon Cloud or any
third-party websites. Any such uploads will not be considered for the data validation and verification process.
• While providing the links of the HEI’s website where the supporting documents are hosted, the institution should
provide the link in the HEI’s clarification box. While providing the links in the running text, to enable the hyperlink,
press “Enter Key”, then paste the link, and again press, “Enter Key”. Provide the relevant supporting documents as per
the SOP during the SSR submission to facilitate speedy DVV clarification process.
• It is mandatory to fill the templates in the specific formats provided by NAAC. The HEI is not supposed to alter the
template format in which the data is sought. The documents uploaded should be clearly readable for the claims made.
• It is mandatory to respond to all clarifications raised by the DVV for the items in the extended profile and metrics,
within the stipulated time.

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 • Whenever the data is voluminous, the DVV Partner will seek for details from selected sample documents for
validation. Before submitting the clarification responses to the DVV, the institution should report to NAAC.
• HEI should ascertain that all documents sought by the DVV Partner are uploaded before submitting the clarification
responses.
• Once the data is uploaded and the links are submitted to the NAAC, changes/ additions are not permissible and such
changes in the documents (if any) will be tracked and viewed seriously, which may lead to actions against the HEI.
While providing links, the institution should ensure that links are operational.
• The institution should give the links as appropriate to the metric and not general links whose landing page is the HEI’s
home page. In case the links do not work during the DVV validation/clarification stage, the decision of NAAC will be
final.
• Content of the supporting documents in regional languages should be translated to English and should be duly signed
by the Head of the Institution. The translated copy should be uploaded along with the original regional language
document.
• All supporting documents submitted along with the SSR and additional documents submitted during the DVV
clarification process should be duly endorsed by the competent authority.

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B: Guidelines for specific operations:
Geo-tagging: Kindly follow the following steps to obtain a Geo-tagged photo:
(1) While setting your digital camera, set the location on.
(2) If you are taking photos using a smart phone, then set the location on.
(3) Take pictures only after setting the ‘location on’ mode.
(4) Download the pictures on to a computer system and examine the properties. In properties, click on the details tab,
scroll down to see GPS: you will see a picture as shown below, the value entries for latitude and longitude will
determine the location where the photo is taken.

• It is possible that both, the Extended Profile and some Quantitative Metrics (QnM) seek responses that require
similar data/documents. In such cases, it is adequate to present data/documents in the Extended Profile. That is, if

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 the data/documents sought are given in response to the Extended Profile they need not be repeated under those
specific Quantitative Metrics (QnM) of the SSR.

• Whenever both Extended Profile and some Quantitative Metrics (QnM) seek similar responses, make sure that
data/documents are provided for those Quantitative Metrics (QnM) which match with the corresponding
data/documents given in the Extended Profile.

• Any other clarifications may be sought from the NAAC, by the HEIs

• Programme: A range of learning experiences offered to students in a formal manner over a period not less than one
year leading to UG Degree / PG Degree / PG Diploma / M. Phil / Ph.D., Programmes All possible formal Degree
Programmes are defined/identified by the UGC. Examples: BA (Economics, History, Sociology), B.Sc., (Physics,
Chemistry, Mathematics), B.Sc., (Hons Chemistry), BE/B.Tech (Computer Science and Engineering), B.Arch, MSc
(Mathematics), M.Com, M.A(English), ME/M.Tech (Textile Technology), PG Diploma(Library Science), M.Phil
(Statistics), Ph.D (Chemistry), Ph.D (Electrical Engineering), Ph.D., (Philosophy), and so on. etc.

• Course: A course is a paper/subject with specified number of credits/hours in a formal program. Examples: Organic
Chemistry, Real Analysis, Solid State Physics, Indian History, Macro Economics, English, Hindi, Marathi, Telugu etc
are courses under BSc/BA/B.Com Programs. A laboratory course having separate credits and examined separately is
to be considered as a course.

• Gender Equity: Gender equity means fairness of treatment for women and men, according to their respective needs.
This may include equal treatment or treatment that is different, but which is considered equivalent in terms of rights,
benefits, obligations, and opportunities.

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 (Extended Profile)

STANDARD OPERATING PROCEDURE (SOP)

Metric No. Metric Details Documents Required for Specific Instructions to HEIs Not to be Included
Verification /Considered
1.1 Number of courses • Provide the number of • Refer to the Glossary in the
offered by the courses in each program manual to understand the
Institution across all year-wise. terminologies: COURSE,
programs during the • List of Courses (year PROGRAM
last five years wise) should be
specified on the letter
head of HEI with
signature of Head of the
Institution.
1.2 Number of • Provide year-wise list of • Program list approved by • Short term programs
Programmes offered ALL programs that the affiliating University / which do not lead to a
year wise for the have been operational by Competent Authority to be degree are not to be
last five years HEI during the provided included
assessment • Refer to the Glossary in the • Courses under each
Period. manual to understand the program not to be
• Brochure/Prospectus terminologies: COURSE, included here.
PROGRAM • Diploma not awarded
mentioning program
by the University not
offered during last five to be included.
years. • Diploma programs
• List of Programs (year other than PG
wise) should be specified Diplomas not to be
on the letter head of HEI included
with signature of Head of
the Institution.

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 2.1 Number of students
year wise during the
last five years
• Year wise list of
2.2 Number of seats • Provide
earmarked for
reserved category as
per GOI/State Govt
rules- year wise
during the last five
years
• Provide appropriate • Include the total number of • If a program is
document duly certified students on rolls across all the offered under the
programs (consider 1st, 2nd,
by competent rd
3 years etc., of each program) for semester scheme, do
authorities. all the assessment years. not add the number of
students of both odd
students approved • Consider only the students on and even semesters,
the rolls during the odd
by the affiliating semesters if the program is of because what is
University semester scheme. required is that of one
batch.
document • Admission to only the first year
showing the Reserved classes of all the programs to
category should be be considered.
mentioned separately for
each category as State
government / Central
Government reservation
policy for admission to
higher education and also
provide the number of seats
reserved for each of the
programmes and the
program-wise total
authenticated by the
Registrar of the affiliating
university/admission
authority.

2.3 Number of outgoing • Provide authenticated
/ final year students document showing the
year wise during the number of outgoing/final
last five years year students in different
programs during the
assessment period
• Provide the data separately
for each program year wise
• Include all students eligible for
registration for the final
examination
• The Students admitted to the
final year of studies of all the
programs for all the five years to
be indicated.

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 • During the DVV process, the
3.1 Number of full time • Provide the list of all full • A full-time teacher is one who is
teachers year wise time teachers indicating the
during the last five departmental affiliation
years
during the assessment period
year wise authenticated by
the Principal on the letter
head of HEI.
3.2 Number of • Official letter(s) of sanction • State/Central Government/Board
sanctioned posts of posts from the statutory
year wise during the body/Government / Board
last five years of Management during the
assessment period (year
wise), if applicable
4.1 Total number of • List of number of
classrooms and classrooms and seminar
hall.
seminar halls
• Geo tagged photos of
classrooms and seminar
halls.
4.2 Total Expenditure • Audited Statement of
excluding salary- income and expenditure
year wise during the duly certified by Principal
last five years (INR and Charted Accountant in
case of Privately funded
in Lakhs)
institutions highlighting the
salary component. Also
provide a statement
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HEI may be asked to provide the
list of final year students of
specific programs as identified
by the DVV partner.
• A teacher employed only
employed for at least 90 per cent for a part of a year not to
of the normal or statutory be considered
number of hours of work during • Inclusion of part-time /
Ad-hoc / visiting faculty
the year
not taking at least 90%
of the normal or
statutory number of
hours of work not to
be considered as full-
time teacher
•
of Management sanctioned posts
to be considered
• All rooms used for academic • Laboratory and
purpose to be considered only and workshops are not
geo-tagged photos of all the
classrooms to be provided. to be included.
• Claims made without
audited Income
Expenditure statements
not to be considered
 showing the total
expenditure excluding the
salary component for each
of the years certified by the
Principal and Charted
Accountant

4.3 Total number • Stock register • Exclude computers

of computers extracts/invoice copy used for
in the campus duly certified administrative purpose
for
academic purpose

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 Metric Wise Standard Operating Procedure (SOP)

Sl. Metric Documents Needed Specific Instructions to HEIs Not to be

N Included
o. /Considered
1. 1.1.3 Teachers of the • Nomination Letter from • Supporting document for the • Participation of the
Institution participate their Affiliating selected option to be provided. faculty in other than
in following activities University clearly • DVV can seek the supporting the affiliating
related to curriculum indicating membership in document for the randomly university not to be
BoS /Academic Council/ selected teachers for included.
development and
PG Council valid for the verification.
assessment of the assessment period. • Invitations / Appointment letters
affiliating University • Letters from the for valuations / Practical exams
and/are represented on affiliating university to / Viva-Voce exams can also be
the following academic the faculty for setting considered.
bodies during the last question paper for
five years UG/PG programs.
• Document showing the
1. Academic faculty participation in
council/BoS of the design and
Affiliating development of
university Curriculum for add on/
2. Setting of question certificate/ Diploma
papers for UG/PG Courses.
programs • The letters from the
3. Design and affiliating university
Development of inviting the faculty for
Curriculum for Assessment
Add on/ certificate/ /evaluation
Diploma Courses

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 4. Assessment
/evaluation
process of the
affiliating
University
Options

A. All of the
above
B. Any 3 of the
above
C. Any 2 of the
above
D. Any 1 of the
above
E. None of the
above
2. 1.2.1 Percentage of • List of programs in which • Either CBCS or Elective or
Programmes in which CBCS/Elective course both can be considered
Choice Based Credit system implemented in the • If CBCS, course structure
System (CBCS)/ last completed academic along with credit details to be
year certified by the given.
elective course system
Registrar of the affiliating • If elective, list of elective
has been implemented university. offered for the program to be
• Minutes of relevant given
Academic Council/BOS • If both, CBCS details alone is
sufficient

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 meetings highlighting the .
relevant documents to this
metric of the affiliating
university.
• Affiliating University
letter stating
implementation of CBCS.
• Structure of the program
clearly indicating courses,
credits/Electives as
approved by the
competent board.
3. 1.2.2 Number of Add • Details of each program • Add on/Certificate programs of • Avoid programs
on /Certificate such as: minimum 30 hours duration to conducted under
programs offered • Name of the program, be considered. regular university
during the last five duration, list of students Curriculum.
years enrolled (with signature • Avoid considering
of students), certificate / add on
curriculum, assessment programmes of
procedures year-wise less than 30hours.
• Summary report of each
program year-wise
along with their
outcome.
4. 1.2.3 Average • Year-wise List of the • The DVV may seek for
percentage of students students enrolled in the certificates of random
enrolled in Certificate/ Program as defined in selected students in selected
Add-on programs as 1.2.2. courses and the attendance
• Attendance sheet of sheet for specific dates
against the total number
student participating maintained for the course.
of students during the with signature should
last five years be provided.

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 5. 1.3.2 Average • Document showing the • Only the courses having project • The courses that
percentage of courses experimental learning work/field work/internship as support experimental
that include experiential through project work/field per the affiliating university learning through
learning through project work/internship as curriculum. project work/field
prescribed by the work/internship not
work/field
affiliating university / prescribed by the
work/internship during affiliating university affiliating university
last five years curriculum. not to be included.

6. 1.3.3 Percentage of • List of students • Only latest completed academic • Mere list of students
students undertaking undertaking the field year data to be considered. cannot be considered
project work/field work/ projects / internship • One student involved in without relevant
internships (Data for the program-wise in the last multiple field works and/or supporting documents
completed academic year project work and/or internship • Training Internship
latest completed
along with the details of in the same academic session during the job-enroll
academic year) title, place of work etc. should be counted as one. will not be
• Internship completion • Internship completion certificate considered.
certificate / project work / project completion certificate
completion certificate from given to the students by the host
the organization where organization will be asked
internship / project was during DVV process with
completed along with the specific student list.
duration • In case of field visit, mentioning
• Report of the field visit / objectives and outcomes of field
sample photographs of visit along with field visit report.
the field visit / • Data given here should match
permission letter only for with the metric 1.3.2 for the
field visit from the latest completed academic year.
competent authority will
be considered

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 7. Institution obtains • Sample Filled in feedback • The feedback concerned with • Feedback not related
feedback on the syllabus forms from the curriculum development only to design and review
and its transaction at the stakeholders to be can be considered of syllabus will not be
institution from the
provided. • Only filled –in feedback considered
report will be considered
following stakeholders
• In case of selecting A, B, C
1) Students or D provides three filled
forms from each category.
2) Teachers
• The DVV partner may ask for
3) Employers filled in forms of randomly
4) Alumni selected stakeholders.
Options:
A. All of the
above
B. Any 3 of the
above
C. Any 2 of the
above
D. Any 1 of the
above
E. None of the
above

8. 1.4.2 Feedback • Stakeholder feedback • Feedback reports should be • Feedback not related
process of the analysis report signed by hosted in the institutional to design and review
Institution may be the Principal to be website. of syllabus will not be
classified as follows: provided. • Provide links which directly considered.
• Department wise Action leads to reports on the items • Feedback reports
Options: taken Report on listed in the chosen option. reflected in other
feedback signed by the websites will not be
A. Feedback competent authority considered.
collected, • Document showing the
communication with the
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 analyzed and Affiliating University
action taken and for the Feedback
feedback provided.
available on • Action taken by the
website affiliating university on
B. Feedback the feedback.
collected,
analysed and
action has been
taken
C. Feedback
collected and
analysed
D. Feedback
collected
E. Feedback not
collected
9. 2.1.1 Average • Document related to • Sanctioned admission
Enrolment Sanction of intake from strength in each program vs.
percentage affiliating student’s enrolment for
(Average of last five University/Government/ each program year-wise
statutory body.
years)
• Approved admission list
year-wise/ program-wise
from the affiliating
university.

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 10. 2.1.2 Average • Copy of letter issued by • Include only those reserved • Candidates
percentage of seats state govt. or Central categories as specified by belonging to the
filled against seats Government indicating State/central Government orders reserved categories
reserved for the reserved categories to for admission. who are admitted
be considered as per the • Only those seats filled against against General
various categories
state rule (Translated the quota should be counted Merit category
(SC, ST, OBC, copy in English to be here should be
Divyangjan, etc. as provided as applicable). excluded.
per applicable • Final admission list • Exclude admission
reservation policy indicating the category as to supernumerary
during the last five published by the HEI and seats.
years signed by the principal.
• Admission extract
( exclusive of
submitted to the state
supernumerary OBC, SC and ST cell
seats) every year.
• Number of seats year
marked for the reserved
categories

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 11. 2.2.2 Student- Full • Certified list of full time • A teacher employed for at least Part-time / Ad-
time teacher ratio teachers along with the 90 per cent of the normal or hoc / visiting
(Data for the latest departmental affiliation statutory number of hours of faculty not be
in the latest completed work for a full-time teacher over included/
completed academic
academic year. a complete academic year is considered
year)
• List showing the classified as a full-time teacher.
number of students
across all year in each
of the programs in the
latest completed
academic year.
12. 2.3.3 Ratio of • Copy of circular • Only full-time teachers can be • Mere list of names
mentor to students pertaining the details of considered as mentors. of mentors and
for academic and mentor and their allotted • In case of large data, the DVV mentees will not
other related issues mentees. will seek for the relevant suffice for this
• Approved Mentor list as documents for specific list of metric.
(Data for the latest
announced by the HEI mentors/mentees during DVV
completed academic • In addition, issues raised clarification.
year ) and resolved in the
mentor system has to be
attached mentor-wise

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 13. 2.4.1 Average • Sanction letters • Appointment letter of selected • Mere appointment
percentage of full indicating number of teachers will be sought during letters provided in
time teachers posts sanctioned by the DVV clarification stage regional language
against sanctioned competent authority • All full-time teachers with at cannot be
(including Management least 90% prescribed workload considered.
posts during the last
sanctioned posts). should be counted as full-time • Avoid inclusions of
five years • List of full time teachers teachers part-time/ Ad-
appointed along with their hoc/Visiting
departmental affiliation. faculty.
14. 2.4.2 Average • List of faculties having • Mention number of full-time • Honorary
percentage of full Ph. D. / D.M. / M.Ch. / teachers with Ph. D. / D.M. / Doctorate Degrees
time teachers with D.N.B Superspeciality / M.Ch. / D.N.B Superspeciality / not to be
Ph. D. / D.M. / D.Sc. / D.Litt certificate D.Sc. / D.Litt. year-wise included/consider
should be provide as per irrespective of the year of ed
M.Ch. / D.N.B academic session wise award.
Superspeciality / along with particulars of • Ph. D. / D.M. / M.Ch. /D.N.B
D.Sc. / D.Litt. degree awarding Superspeciality / D.Sc. / D.Litt.
during the last five university, subject and Certificates of selected faculty
years (consider the year of award and will be asked during DVV
only highest degree upload the relevant clarification stage.
for count)
documents in the same • List of certificate should be
order. provide as per academic session
• Doctorate Degrees wise.
awarded by UGC
recognized
universities only to be
considered.

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 15. 2.4.3 Average
teaching experience
of full time teachers
in the same
institution (Data for
the latest completed
academic year in
number of years)
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• List of faculties along • Experience certificate/ • Previous work
with particulars of the appointment order of selected experience of the
date of Appointment in faculty will be asked during teacher in other
the HEI and years of his DVV clarification stage if the institution not to be
experience. data is large. considered here.
• Experience less
than one year will
not be considered.
 16. 2.6.3 Average pass • Result sheet published • Only final year student data • Results pertaining
percentage of Students by the affiliating will be considered for all to students other
during last five years university attested by the five years of the than the final year
the principal. assessment period. are not to be
• Certified report from submitted.
Controller Examination
of the affiliating
university indicating
pass percentage of
students of the final year
(final semester) eligible
for the degree program-
wise / year-wise.
• Annual report of COE
highlighting the pass
percentage of students

17. 3.1.1. Grants received
from Government and
non-governmental
agencies for research
projects / endowments
in the institution
during the last five
years (INR in Lakhs)
• List of grants for • Sanction letter of grants by the • Grants given by
research projects funding agency is mandatory their own trust /
received during the last to support the claim. sister institutions
five years along with the • The duration of the grant not to be included
nature of award, the period to be aligned with the • Grants in the form
awarding agency and the assessment period. of Equipments /
amount. software / skill
• E-copies of the letters of development
award for research centres will not be
projects sponsored by considered
Government and non-
government sources.

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 18. 3.1.2 Percentage of • List of teachers along • Data provided in this metric to • Grants given by
departments having with the department match with that of 3.1.1 their own trust /
Research projects sister institutions
affiliation, title of the
funded by government
and non government funded project, the not to be included
agencies during the last amount and the funding Grants in the form of
five years agency during the last Equipments/
five years. software / skill
development
centres will not be
considered
19. 3.1.3 Number of • Detailed report for each • If the data is large, DVV can
Seminars/ conference program. seek additional documents such
/workshops conducted
• Brochure/Photograph with as attendance and certificates of
by the institution during
date and captions; title of the participants of the randomly
the last five years
the workshops / seminars selected seminars
conducted. /conferences/workshops.
• Details of resource • Certificate of programmes
persons. should be provided

20. 3.2.1 Number of The HEI should provide • Publication of the • Incomplete
papers published per the link landing to the authors with Institution entries will not be
teacher in the paper/article. affiliation will be considered.
Journals notified on considered for
• The HEI should assessment years only. • If details given are
UGC website during provide the link to the not complete with
the last five years journal website. the
links/screenshot,
• The HEI should the respective
provide screenshots of publication will not
research articles clearly be considered.
showing the title of the
article, affiliation, name of

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 the journal, year and
authors name if the links
and DOI number are not
available.

• The HEI should

indicate in the data
template against each
paper about the
presence of the paper
in the UGC CARE
list/Scopus/Web of
Science/other clearly.

21. 3.2.2 Number of books • Cover page, content • Books with ISBN number • Publication claimed
and chapters in edited page and first page only would be considered under 3.2.1 not to
volumes/books of the publication • The details of selected be included/
published and papers • Web-link of research publications would be repeated in this
papers by title, sought during the DVV metric.
published in national/
author, Department/ clarification process, if the
international data is large.
School/ Division/
conference proceedings • Book’s publication year
per Centre/ Unit/ Cell, should be mentioned
teacher during last five name and year of
years publication

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 22. 3.3.2 Number of • E-copy of the award • These awards are to the • Awards to the
awards and letters institution and not to the individuals should
recognitions received • Any individual and for extension not be considered
supporting document in activities only. here.
for extension activities
relevance to the metric • Awards received
from government /
other than
government recognized Extension
bodies during the last activities are not
five years to be considered.
• Awards from own
trust / sister
institutions not to
be considered.
• Awards local in
nature such as
Urban/local
bodies/ Panchayat
etc are to be
avoided.
23. 3.3.3 Number of • Geo tagged Photographs • Can be supplemented • Events conducted
extension and outreach and any other supporting with Newspaper reports for the benefit of
programs conducted by document of relevance of events. their own students
should have proper not to be included
the institution through
captions and dates. under outreach
NSS/NCC/Red • Detailed report for each programs.
cross/YRC etc., ( extension and outreach
including the program to be made
programmes such as available, with specific
Swachh Bharat, AIDS mention of number of
awareness, Gender students participated and
collaborating agency
issues etc. and/or those
organised in
collaboration with
industry, community
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 and NGOs ) during the
last five years
24. 3.3.4 Average • Detailed report for
percentage of students each program
participating in extension and outreach
extension activities at program to be made
available, with specific
3.3.3. above during last
mention of number of
five years students participated
and collaborating
agency.
• Photographs or any
supporting document
of relevance should
have proper captions
and dates
25. 3.4.1 The Institution • Copies of
has several collaboration/related
collaborations/linkages documents indicating the
nature of collaboration and
for Faculty exchange,
activities year-wise.
Student
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• During the DVV process, HEI
may be asked for student
attendance documents /
certificates for selected
extension activities.
• Data given here should match
with that of the activities
indicated in metric3.3.3.
• Attendance sheet provided
should contain event details,
date and signature of students.
• The Collaboration should be • The collaborations
valid for the assessment mentioned in metric
period. 3.3.3 not to be
• The collaboration activities of considered here.
research/ faculty exchange/ • Collaborations with
student exchange/ internship/ the sister institutions
on-the-job training/ project under the same trust
work should be facilitated not to be included.
through the mentioned • Certificates issued by
collaboration only. external agencies to
students/Faculty for
research/Faculty
exchange/Student

26. 3.4.2 Number of • List of activities
conducted under each
functional MoUs
with national and MoU along with dates •
of starting and
international
completion year-wise
institutions, as endorsed by both •
universities, parties
industries, • E-copy of the letters
corporate houses showing MOUs with
etc. during the last other institutions.
five years
27. 4.1.3 Percentage of • Geo-tagged
classrooms and photographs of ICT
seminar halls with enabled class rooms
/seminar halls with
ICT- enabled
caption
facilities such as
smart class, LMS,
etc.
28. 4.1.4 Average • Provide the consolidated
Percentage of fund allocation towards
expenditure, excluding infrastructure
augmentation facilities
salary for duly certified by Principal
infrastructure and Charted Accountant in
augmentation during case of Privately funded
institutions
last five years(INR in
• Highlight the relevant
Lakhs items in the audited
income and expenditure
statement.
The list of the documents is only suggestive. If the Institution has any other relevant documents besides those mentioned by NAAC, the same may be uploaded Page 22
exchange/ internship
cannot be the proof for
having collaboration
with the external
agency.
• The MoU should be functional • MOU’s with the
during the assessment period sister institutions
under the same Trust
If the MoU is for three years not to be included.
viz 2011-2013, it shall be
counted only once.
At least one activity should
have been conducted under an
MOU during the assessment
period to qualify as a
functional MOU with
institutions.
• Only classrooms and/or • Labs and
seminar halls with ICT workshops with
enabled facilities to be ICT facility not to
considered here. be considered.
• This metric is supposed to be • Avoid recurring
looked at with the expenditure on
perspective of laboratory,
infrastructure
maintenance
augmentation only of
• In case of privately funded infrastructure
HEI the document should be
and
certified by Chartered
acquisition of
Accountant.
books and
journals under
 this metric.

29. 4.2.2. The • E-copy of the letter of • Ensure that the letter of • Soft copy of
institution has subscription /member subscription contains printed books
subscription for the ship in the name of complete details cannot be accepted
HEI. • Provide a link in the as e-books.
following e-
• Screenshots of the institutional website for the
resources facilities claimed with selected options for
1. e-journals the name of HEI. verification by DVV.
2. e-ShodhSindhu • Specific details in
3. Shodhganga respect of e-resources
Membership selected.
4. e-books
5. Databases
6. Remote access
toe-resources
Options:
A. Any 4 or more of
the above
B. Any 3 of the
above
C. Any 2 of the
above
D. Any 1 of the
above
E. None of the
above

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 30. 4.2.3 Average annual • Provide consolidated
expenditure for extract of expenditure
purchase of books/e- for purchase of books
books and subscription and journals during
the last five years duly
to journals/e- journals
attested by Head of the
during the last five Institution and Charted
years (INR in Lakhs) Accountant.
• Audited
Income/Expenditure
statement
highlighting the
expenditure for
purchase of books
and journals.

31. 4.2.4 Percentage per • Certified E-copy of the • During DVV clarification
day usage of library by ledger for footfalls for process library log-book
teachers and students ( 5days. entries and data of online
foot falls and login data • Certified screenshots access for randomly selected
of the data for the five days will be sought.
for online access)
same 5 days of online
(Data for the latest access.
completed academic
year)
32. 4.3.2 Student – • Number of Computers • The data pertaining to the • The computers for
Computer ratio (Data available for student latest completed academic office and faculty
for the latest completed use only will be year. use will not be
academic year) considered. considered.
• Bills for the purchase • Computers
of computers. purchased after the
• Highlight the entries of latest completed
computers purchased academic year not
in the stock registers. to be considered.
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 33. Bandwidth of • Bills for any one • Snap shot of speed
internet connection in month/one quarter test for
the Institution maximum three wifi/internet
months old of the facility will not be
Options: latest completed considered
academic year
A. ≥ 50 MBPS indicating internet
B. 30 -50 connection plan, speed
MBPS C. and bandwidth and the
10 -30 HEI’s name. E-copy
MBPS of document of
D. 10 - 5 MBPS agreement with the
E. < 5 MBPS service provider.
34. 4.4.1 Average • Provide audited • Focus of this metric is only • Mere statement of
percentage of income and on the maintenance of last five years data
expenditure incurred on expenditure statement physical and academic on the metric
maintenance of highlighting the items support facilities. without audited
of expenditure statement will not
infrastructure (physical
incurred on be considered.
and academic support maintenance of
facilities) excluding physical facilities and
salary component academic support
during the last five facilities duly certified
years(INR in Lakhs) by Head of the
Institution and CA.
35. 5.1.1 Average percentage • Upload sanction letter • Only Government
of students benefited by Of scholarship Scholarships/freeships (both
scholarships and /freeships. state and central)
freeships provided by the • Year-wise list of • For large data, the DVV will
Government during last students benefitted in ask documents for randomly
five years each scheme. selected students in specific
schemes.

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 36. 5.1.2 Average • Upload policy • Consider scholarships and • Data given in
percentage of students document of the HEI freeships sanctioned by the metric 5.1.1 to be
benefitted by for award of institution/non-government excluded here.
scholarships, freeships scholarships and agencies only.
freeships. • Audited Statement showing
etc. provided by the
• Year wise list of the expenditure on
institution / non- students benefitted. scholarships / freeships etc.
government agencies • Copies of award of • For large data, the DVV will
during the last five freeships, ask documents for specific
years scholarships along no of students in specific
with the sponsoring schemes.
agency.
37. Capacity • Web-link to particular • Consider all the students • Mere circulars and
building and skills program/scheme who have enrolled for the student list will
enhancement initiatives mentioned in the schemes not be accepted.
taken by the institution metric • DVV can seek the • Avoid programs
• Copy of circular documents regarding the conducted as part
include the following
/brochure /report of the attendance and certificates of the University
1. Soft skills event for the selected list of curriculum.
2. Language • Geo tagged programs/students enrolled
3. and Photographs with date in the specified programs.
communication and caption for each
skills scheme or event.
4. 3. Life • List of programs
skills (Yoga, conducted and the
physical fitness, number of students
health enrolled for each of
and hygiene) the events.
5. 4.
ICT/computing
skills
Options:
A. All of the
above
B. 3 of the
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 above
C. 2 of the
above
D. 1 of the
above
E. none of the
above
38. 5.1.4 Average •
Copy of • “Students benefited” refers
percentage of students circular/brochure/ to students enrolled
benefitted by guidance report of such / attending the said programs
for competitive programs details • DVV can seek the documents
with photographs regarding the attendance and
examinations and
having caption of certificates for the selected
career counselling there source persons. list of students enrolled.
offered by the • Year-wise list of
Institution during the students attending
last five years each of these schemes
signed by
Competent authority
39. 5.1.5 The Institution • Minutes of the • Report of incident,
has a transparent meetings of student management of grievances
mechanism for timely redressal committee, from the concerned cell is
redressal of student prevention of sexual essential.
harassment committee • The mechanism of addressal
grievances including
and Anti Ragging should be available as
sexual harassment committee. document and should be
and ragging cases • Circular/web-link/ hosted in the HEI’s Website.
committee report The link of the same shall be
1. Implementation of justifying the objective provided to validate the same.
guidelines of of the metric
statutory/regulat ory • Proof of constitution of
bodies Internal Complaints
2. Organisation wide Committee/ Grievances
awareness and Redressal Committee
undertakings on formation/Anti Ragging
policies with zero
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 tolerance Committee as per UGC
3. Mechanisms for regulations.
submission of
online/offline
students’ grievances
4. Timely redressal
of the
grievances
through
appropriate
committees
Options:

A. All of the
above
B. 3 of the
above
C. 2 of the
above
D. 1 of the
above
E. None of
the above
40. 5.2.1 Average • List of students placed • The placements through HEI • If same student
percentage of along with placement placement drive and through has multiple
placement of outgoing details such as name of pool campus interviews / offers it has to be
students during the the company, recruitment drives at other counted only
compensation, etc year colleges can also be once.
last five years
wise. considered.
• If the data is large, DVV
partner will ask for the
appointment orders of the
selected students.
• Multiple offers to the same
students to be counted once.
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 41. 5.2.2 Average • Upload supporting • Proof like admission letters • Appearing/passin
percentage of data for students who or identity cards or higher g competitive
students have joined for higher degree certificates for exams for higher
progressing to higher education in prescribed selected students progressing education cannot
format for all the years to higher education will be be considered as
education during the last
in the assessment asked by DVV partner. per progression to
five years period. • For the same institution, higher education
admission letter should be unless students
provided by the head of the get admitted.
institution.
42. 5.2.3 Average • List of students year- • In absence of
percentage of wise under each head Certificate, the
• Qualifying Certificates claim will not be
students qualifying
of the students taking considered.
in state/national/ the examination year • Exams conducted
international level wise under each for job recruitments
examinations category other than the
during the last five examinations
years (eg: conducted by
JAM/CLAT/GATE/ State/Central
GMAT/CAT/GRE/ Government not to
TOEFL/ Civil be included/
considered.
Services/State
government
examinations)
43. 5.3.1 Number of • e-copies of award • Only inter-university /state • Participation/appre
awards/medals for letters and certificates. /national or international ciation certificates
achievements will be and awards from
outstanding regional/local
considered.
performance in /institutional
• Participation in
sports/cultural Republic Day Parade at levels should be
activities at Rajpath, New Delhi by avoided.
university / state / nati NCC candidates. • Awards from intra
onal / international • Award for a team event or inter institutions
will not be
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 level (award for a should be counted as one. considered.
team event should
be counted as one)
during the last five
years.

44. 5.3.3 Average • Report of the • All activities conducted • Events cannot be
number of sports events/along with under an event will be split into activities
and cultural photographs counted as one event. • The competitions
events/competit appropriately dated and • For large data DVV will organized by the
ions in which captioned year wise. seek participation certificates institution without
students of the • Copy of of selected students. the participation of
Institution circular/brochure their own students
participated during indicating such kind of will not be
last five years activities. considered here.
(organised by the • List of students
institution/other participated in different
institutions) events year-wise.
45. Alumni contributionduring • Annual audited • Contribution in form of • Mere list
the last five years(INR in statements of accounts monitory or equivalent to indicating the
Lakhs) of HEI highlighting considered. contribution will
Alumni contribution not be considered.
Options:
duly certified by
A. ≥ 5 Lakhs Chartered Accountant
B. 4 Lakhs - 5 • List of alumnus/alumni
Lakhs with the amount
C. 3 Lakhs - 4 contributed year wise.
Lakhs
D. 1 Lakhs - 3
Lakhs
E. <1 Lakhs

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 46. 6.2.3 • Institutional • Bills for the expenditure on
Implementation of e- expenditure statements implementation of e-
governance in areas of for the heads of E- governance in the areas of
operation governance operation.
implementation
1. Administration reflected in the audited
2. Finance and statement.
Accounts • ERP Document
3. Student • Screen shots of user
Admission and interfaces of each
Support module reflecting the
4. Examination name of the HEI.
Options: • Annual e-governance
report approved by
A. All of the
Governing Council.
above
• Policy document on e-
A. 3 of the
governance.
above
B. 2 of the
above
C. 1 of the
above
D. None of the
above
47. 6.3.2 Average • Policy document on • If the data is large • Without proof of
percentage of teachers providing financial documents related to specific payment on
provided with financial support to teachers. teachers will be asked during financial support
support to attend • E-copy of letter/s DVV clarification. for faculty
conferences/workshops indicating financial • Receipt of Institution in development, mere
and towards assistance to favour of teacher with name-list of the
membership fee of teachers and list of amount given should be faculty will not
professional bodies teachers receiving considered. considered.
during the last five years financial support • Mere cash
year-wise under Vouchers for
each head. payment will not be

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 • Audited statement considered
of account
highlighting the
financial support to
teachers to attend
conferences/works
hop s and towards
membership fee for
Professional
bodies.

48. 6.3.3 Average • List of professional • For large data DVV will ask • Seminars / invited
number of development / for documents of selected talks cannot be
administrative training events. included in this
professional
programs organized by metric.
development the institution
/administrative • Brochures and Reports
training programs year-wise
organized by the • List of participants in
institution for each programme
teaching and non • Photographs with date
teaching staff and caption.
• Annual reports of the
during the last five
programme
years conducted at
institution level
49. 6.3.4 Average • • Attending
Refresher • One teacher attending or seminars / invited
percentage of course/Faculty More professional
Orientation or other talks not to be
teachers development Program in a
programmes as per considered.
undergoing year to be counted as one
UGC/AICTE • Programs of
online/face-to-face only.
duration less than
stipulated period, as • If the data is large documents
Faculty participated by those stipulated by
related to specific teachers
development teachers year wise. UGC/AICTE one
will be asked during DVV
Programmes (FDP) • E-copy of the week will not be
clarification. considered..
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 during the last five • certificates of the
years program attended by
(Professional teachers.
Development • List of participating
Programmes, teachers as per the
prescribed format year-
Orientation /
wise during the last five
Induction years.
Programmes, • Annual reports
Refresher Course, highlighting the
Short Term Course programs undertaken by
etc.) the teaching faculties.
50. 6.4.2 Funds / Grants • Annual audited • Funds from own
received from non- statements of accounts institutions/own
government bodies, highlighting the grants trust and sister
individuals, received. institutions not to
• Copy of letter be considered
philanthropers during
indicating the • Contribution in
the last five years (not grants/funds received the form of
covered in Criterion from respective agency equipment /
III) as stated in metric software etc not
be counted.
• Grants received
under criterion III
not to be repeated
here.
51. 6.5.3 Quality • Proceedings of • AQAR not applicable for • Collaborative
assurance meetings of IQAC, cycle I quality initiatives
initiatives of the Feedback analysis and with sister
institution include: action taken report. institutions under
• Activities conducted the same
1. Regular meeting of
under Collaborative management will
Internal Quality not be
quality initiatives with
Assurance Cell other institutions. considered.

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 (IQAC); Feedback • Supporting documents
collected, analyzed pertaining to NIRF
and used for (along with link to the
improvements HEI’s ranking in the
2. Collaborative NIRF portal).
quality initiatives with • ISO certificate / NBA
certificate or quality
other institution(s)
certificate from any
3. Participation in
recognized
NIRF state/national /
4.any other quality international agencies
audit recognized by for the assessment
state, national or period.
international agencies • Supporting document to
(ISO Certification, be provided as per the
NBA) options selected.
Options:
A. All of the above
B. 3 of the above
C. 2 of the above
D.1 of the above
E.None of the above

52. 7.1.1 The • Geo tagged • Having diesel

Institution has photographs with generator set as
captions of the backup cannot be
facilities for
facilities. considered in this
alternate sources of • Bills for the purchase metric.
energy and energy of equipments for the
conservation facilities created under
measures this metric.
1. Solar energy • Any other relevant
2. Biogas plant proof for the selected
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 3. Wheeling to the options.
Grid • Permission
4. Sensor-based document for
connecting to the
energy conservation
grid from the
5. Use of LED Government/
bulbs/ power efficient Electricity authority.
equipment
53. 7.1.4 Water • Geo tagged
conservation photographs with
facilities available captions of the
facilities.
in the Institution:
• Bills for the
1. Rain water purchase of
harvesting equipments for the
2. Borewell facilities created
/Open well recharge under this metric.
3. Construction of • Any other relevant
tanks and bunds evidences for the
selected options.
4. Waste water
• Green audit reports
recycling on water
Maintenance of water conservation by
bodies and distribution recognised bodies
system in the campus
54. 7.1.5 Green campus • Policy document on
initiatives include: the green campus.
1. Restricted entry • Geo tagged
of automobiles photographs/videos of
the facilities.
2. Battery-powered
• Circulars for the
vehicles implementation of
3. Pedestrian- the initiatives and
friendly pathways any other
4. Ban on the use of supporting
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 Plastics document.
5. Landscaping with
trees and plants
55. 7.1.6 Quality audits • Policy document
on environment and on environment
energy regularly and energy usage
• Certificate from the
undertaken by the
auditing agency.
Institution andany
• Certificates of the
awards received for awards received
such green campus from the
initiatives: recognized agency
• Green audit (if any).
• Energy audit • Report on
environmental
• Environment
promotional
audit activities
• Clean and green conducted beyond
campus recognitions/ the campus with
awards geo tagged
Beyond the campus photographs with
caption and date.
environmental
• Any other
promotion activities supporting
document for the
claims made.

56. 7.1.7 The Institution • Policy document and • Without valid

has disabled-friendly, information proof for the
barrier free brochure. options selected
environment • Link to Geo tagged the claims will not
photos and videos with be considered.
• Built
date and caption.
environment with • Bills and
ramps/lifts for easy invoice/purchase
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 access to classrooms. order/AMC in support
• Disabled- of facility.
friendly washrooms • A rest room should
• Signage include specific
requirements of
including tactile path,
Divyangjan for their
lights, display boards use of the Toilet (rest
and signposts room) and other
• Assistive facilities.
technology and • Brief report on
facilities for persons facilities provided for
with disabilities ( enquiry and
information.
Divyangjan) accessible
• Bills for the
website, screen- software procured
reading software, for providing the
mechanized equipment. assistance.
• Provision for
enquiry and
information: Human
assistance, reader,
scribe, soft copies of
reading material,
screen reading
57. 7.1.10 The • Policy document on
Institution has a code of ethics.
prescribed code of • Constitution and
conduct for proceedings of the
monitoring
students, teachers,
committee.
administrators and • Circulars and geo
other staff and tagged photographs
conducts periodic of the activities
programmes in this organized under the
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 regard. metric for teachers,
students,
1. The Code of administrators and
other staffs.
Conduct is displayed
• Document showing
on the Website.
Code of Conduct for
2. There is a committee students, teachers,
to monitor adherence governing body and
to the Code of administration as
Conduct. approved by the
3. Institution organizes competent authority.
professional ethics • Handbooks, manuals
and brochures on
programmes for
human values and
students, teachers, professional ethics
administrators and • Report on the student
other staff attributes facilitated
4. Annual awareness by the Institution
programmes on Code • Web-Link to the
of Conduct are relevant documents
on the HEI website.
organized

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