Infrastructure Development Consultants

Plot No. 20 Amaltash Phase- III Kolar Road

Near Chunna Bhatti Thana Bhopal
IDC
Phone: 0755-4252393, 4278716
Email: idc@idc-india.com, idcbpl@gmail.com

Ref. : IDC/Odisha/proposal-impact/2019/L-004 Date: 04.09.2020

To,
Shri M. K. Mohanty
Deputy Secretary to Government
Finance Department
Government of Odisha

Sub: Impact Assessment of Periodical Maintenance of Rural Roads in Odisha - Clarification on

Financial Proposal

Ref.: 1. Your Letter No. 20618/F, FIN-OBFA-PPOMU-0006/2019 dated 13.07.2020

2. Your Letter No. 24210/F, FIN-OBFA-PPOMU-0006/2019 dated 31.08.2020
Sir,
We thankfully acknowledge receipt of your letter dated 31.08.2020 cited under Reference 2. Mostly we
agree with the modification suggested by the Consultant Evaluation Committee (CEC) on all the
points. We would be taking this opportunity to work with you on the subject assignment.

Our humble request is to kindly reconsider our clarification given for point 4.0 Office Rent/
Accommodation Allowance attached below and we will be agreeing with whatever final figure you
allow for this component.

We are looking forward to work with you.

Sincerely Yours
For Infrastructure Development Consultants

Subhash C Nigam
Authorised Signatory
Infrastructure Development Consultants
Plot No. 20 Amaltash Phase- III Kolar Road
Near Chunna Bhatti Thana Bhopal
IDC
Phone: 0755-4252393, 4278716
Email: idc@idc-india.com, idcbpl@gmail.com

Review of Clarification of financial proposal submitted by IDC, Bhopal under

“Impact Assessment of Periodical Maintenance of Rural Roads in Odisha”
S.No Component Quoted Cost Clarification Views of CEC IDC Response
in INR
1 Out Station 1,80,000.00 Our Home Agr Thank You, we
Travel office is in eed. agree with your
Expenses Bhopal and we Suggestion.
(Train/Flight) have considered However, in
flight Journey view of the
from Bhopal to current Covid
Bhubaneswar -19 scenario, it
for Senior may be / may
experts (15 not be possible
Return Tickets) to conduct the
and train inception
Journey (20 Workshop and
Return Tickets) the Final
for Junior staff. Sharing
We have Workshop
considered under the
most proposed study.
competitive In view of the
prevailing same, the travel
market rates. expenses (6
The quoted rate RTs) may be
for Return reduced
Ticket of Flight proportionately
from Bhopal to during
Bhubaneswar is settlement of
Rs.8,000/RT, Final payment.
which is very
much
reasonable as
there is no
Direct Flight
from Bhopal to
Bhubaneswar
and Journey
will be taken up
via Hyderabad
or Delhi and the
quoted rate for
Return Ticket
of Train from
Bhopal to
Bhubaneswar is
Rs.3,000/RT
which is very
Infrastructure Development Consultants
Plot No. 20 Amaltash Phase- III Kolar Road
Near Chunna Bhatti Thana Bhopal
IDC
Phone: 0755-4252393, 4278716
Email: idc@idc-india.com, idcbpl@gmail.com

much
reasonable.
2 Local Travel 4,00,000,.00 Local Travel After careful We agree with
Expenses expense has examination of your Suggestion.
been considered the financial
for doing the proposal as well
field work by as the
Project clarification
Manager, submitted
Senior thereafter, we
Manager, have reached an
Junior Manager understanding
and Social that a flat rate of
Expert. We Rs. 50,000/- per
have assumed 3 month for 8
teams working month has been
in 3 different proposed for
Zones of local travel
Odisha for field amounting to a
work, so we total of Rs 4.00
have considered lakh However,
hiring of 3 considering that
Vehicles for 2.5 the fieldwork
Months and has to be carried
hiring charges out within a
including fuel maximum 3
has been quoted month time and
as per the local travel
market rate. within
Bhubaneswar
during the entire
project period
may be for a
maximum of 30
days or say 1
month, it is
suggested that a
flat Rs. 50,000/-
per month for 4
months (3
months in field
+1 month in
Bhubaneswar)
may be agreed
towards cost of
local travel.
Accordingly, the
reworked budget
Infrastructure Development Consultants
Plot No. 20 Amaltash Phase- III Kolar Road
Near Chunna Bhatti Thana Bhopal
IDC
Phone: 0755-4252393, 4278716
Email: idc@idc-india.com, idcbpl@gmail.com

will be Rs.
2,00,000.00
Sub Total Rs. 5,80,000.00 Rs. 3,80,000.00
3 Subsistence 11,63,000.00 This is to The social
Allowances support the scientist
lodging and position is
boarding and equivalent to
Other personal the position to
expenses during the senior
the field visits experts. For the
out of position of
Bhubaneswar. senior experts,
As per ToR the the subsistence
numbers of allowance is
days for field proposed at Rs.
visit have been 4,000 /- per day.
taken. For the social
Project scientist, the
Manager - 20 subsistence
Agreed
days senior allowance is
Manager - 49 proposed at
Days *3= 147 Rs.5,000/- per
Days , Social day. Per day. It
Expert – 28 is suggested to
Days review the same
Total Days and to be fixed
=321 Days at par with the
The per day rate of senior
allowances has experts.
been taken as Accordingly,
per the Position the reworked
and Rank of the budget will be
Experts Rs.
Deployed at the 11,35,000.00
field.
4 Office Rent 4,80,000.00 This expense It has been Presently We
/ includes Rent ascertained have small
Accommodatio of office from the office in
n approximately technical Bhubaneshwar
Allowance 1500sq/feet proposal as well to accommodate
near Client as during the one senior
office, technical Expert and two
furnishing, presentation junior engineers
Internet, that the for Rural Road
electricity consultant has safety Project
Computer, already set up a with NRIDA.
laptops, local office at For the present
Printers, Bhubaneswar. assignment, we
Infrastructure Development Consultants
Plot No. 20 Amaltash Phase- III Kolar Road
Near Chunna Bhatti Thana Bhopal
IDC
Phone: 0755-4252393, 4278716
Email: idc@idc-india.com, idcbpl@gmail.com

scanner etc. In need to augment

Has been view of the the office space
quoted as same, the and related
per the market proposed cost facilities to
rate. towards Office accommodate
Rent / more experts
Accommodatio and junior staff.
n Allowances Hence, we have
may not quoted
allowed. accordingly in
our proposal.
We humbly
request you to
kindly
reconsider this
part and we will
agreeing with
whatever final
figure you allow
for this
component.

Sub Total Rs.16,43,000.0 Rs.

0 11,35,000.00
5 Organizing 3,00,000.00 The rates and Taking into Agreed
and amount quoted Consideration,
Conducting towards cost of the previous
Inception and Organizing and practices, the
Study sharing Conducting required
Workshop inception workshops can
Workshop and be
Final Sharing accommodated
Workshops are with in a budget
based on the of Rs.1.00 lakh.
requirement. However, in
view of the
current Covid
-19 scenario, it
may be / may
not be possible
to conduct the
inception
workshop and
the Final
sharing
Workshop
under the
proposed study.
Infrastructure Development Consultants
Plot No. 20 Amaltash Phase- III Kolar Road
Near Chunna Bhatti Thana Bhopal
IDC
Phone: 0755-4252393, 4278716
Email: idc@idc-india.com, idcbpl@gmail.com

In view of the
same, the cast
proposed for the
same may be
reduced
proportionately
during
settlement of
final payment.
The proposed
budget is to be
negotiated with
in Rs.
1,50,000.00
(Rs. 50,000.00
for inception
Works and Rs.
1,00,000.00 for
Final Sharing
Workshop).
However, if the
said workshops
could not be
conducted due
to the pandemic
restrictions, the
amount will be
deducted during
settlement of
final invoices.

It is
recommended
to hold the
workshop
through digital
media with no
cost
implication.
Budget proposed under “Breakdown of Overhead Budget
Expenditures “by reworked by
The Consultant =Rs. 25,23,000.00 CEC= Rs.
16,65,000.00
Difference = Rs. 8,58,000.00
NB: The detail component wise comparative statement provide below at
Annexure-I