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PROJECT MANAGEMENT PLAN

IMPLEMENTATION OF ENTERPRISE RESOURCE PLANNING SYSTEM

ALLIANCE IN MOTION GLOBAL, INC.

NO. 27 - B TABACO STREET
TAGBILARAN CITY, PHILIPPINES, 6300

SEPTEMBER 13, 2020

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TABLE OF CONTENTS
INTRODUCTION.................................................................................................................................... 2
PROJECT MANAGEMENT APPROACH........................................................................................................2
PROJECT SCOPE....................................................................................................................................3
COMMUNICATIONS MANAGEMENT PLAN.................................................................................................6
COST MANAGEMENT PLAN....................................................................................................................8
PROCUREMENT MANAGEMENT PLAN.....................................................................................................10
PROJECT SCOPE MANAGEMENT PLAN....................................................................................................10
STAFFING MANAGEMENT PLAN............................................................................................................15

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INTRODUCTION

Alliance In Motion Global Incorporation has lately agreed and consented to the implementation
of the Enterprise Resource Planning system. The company aims to improve itself not just on the
product offerings but also the entirety of the business. ERP, as a business management
software, is a tool for reaching company goals as it provides efficiency and smooth workflow.

AIM Global Inc. has already proved itself in the industry. Having been able to create thousands
of millionaires accross the country and internationally is marking their reputation for the past
eight years. AIM Global already expands and still is in different countries across the globe. The
company's exemplary performance has attracted a large population of individuals. Their
straight vision of success and the success stories of their members have built loyalty with every
investor amd members of the organization.

The company has a rich tradition of giving back. The company's business success has translated
to success outside of the day-to-day operation. Over the years, it has been done in various ways
and in varying amounts, but the basic belief has not changed. The company is fortunate to
operate in a green and wellness industry. In addition to that, causes from environmental
protection to local community programs have been an important part of AIM Global's objective.

With its globally competitive marketing strategy and superior products, the company soars high
above expectations. The company strives to manufacture the very best possible nutritional
products for human consumption. It starts with the initial trust of our retailers and affiliated
business partners. This trust has been earned by decades of working hard to responsibly
advance the wellness industry. It ends with the trust of satisfied consumers whose expectations
have been exceeded. The company knows that millions of people rely on AIM Global products
for the maintenance of good health. It's a legacy and a pledge that is sacred. That's what it
means to trust the company, its products and management who do not fail to disappoint.

As a pro distributor marketing company, Alliance In Motion Global, Inc. is devoted to providing
its distributors a brighter future. It gives huge importance in helping them achieve their dreams.
In line with this, the company has made a strong alliance with more than 300 schools, clinics
and hospitals nationwide through its scholarship and medical programs providing distributors
and their families affordable, quality education and medical services.

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PROJECT MANAGEMENT APPROACH

Rebecca Lumanas, as the appointed project manager, will have the the overall control of the
implementation of the Enterprise Resource Planning system in accordance with the project
management plan. The project manager will oversee the daily activities leading to the goal of
actual implementation. She will be creating a project management plan and is responsible for
coordinating the implementation of the ERP system. She will have to identify the different
staffing needs. In addition, the project manager has the authority for time and cost estimation.
She will also lead the dessimination of information regarding the ERP system updates toward
the client management and the project members. The project manager will also be in charge of
the supervision of the team performance by regularly monitoring the project's whatabouts.
Monitoring the budget of the project will add to her duties as the project manager.

Junalyn Lambunao, as the project sponsor, has the control for the evaluation of the project's
actual progress against what was planned. The project sponsor will provide feedback to the
project manager as necessary. She will also help the project manager and the entire team in
general to solve issues as they arise, while making sure that processes are being followed.
Additionally, she will be negotiate funds for the project. The project sponsor will act as the the
spokesperson. She will provide direction and guidance for project empowerment, key business
strategies and project initiatives. She will be identifying project benefits and manage project
benefits realization. Also, the project sponsor will participate in initial project planning,
including developing the project chart and the project scope. She also has the responsibility to
review changes of the project environment, including schedules, priorities and tasks. Identifying
the critical success factors of the project and approving deliverables will be her duty. The
project sponsor will negotiate with stakeholders to gain consensus when differences of opinion
take place. She will involve stakeholders in the project and maintain their ongoing commitment
to the project through using communication strategies and project management planning
methods. Finally, the project sponsor will evaluate the project’s success and completion.

The project members are united with the goal of the team, which is to successfully implement a
more effective and efficient system. They will utilize their full potential for the achievement of
ERP system implementation. The direction of this project is clear. A favorable outcome is ahead
of this project.

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PROJECT SCOPE

The project includes the development and installation of an Enterprise Resource Planning
system that integrates modules that are comprehensively devised to digitally sequence and
streamline the business functions. ERP also interlinks each department with the other so that
necessary information could be accessed for making the right business decisions and for
efficiently accomplishing all business functions. ERP rules out data misinterpretations and
communication gaps by storing all business data in a common repository and by granting role-
specific access to uniform data for all authorized personnel. Internet-powered remote access to
business empowers business stakeholders to do business in real-time at any time and from
anywhere, even while on the move. These faculties empower business decision-makers and
managers to make data-driven, precise and profitable decisions.

ERP can be implemented on-premise or on-cloud. On-premise ERP solution is installed within
the company premises in the company's hardware and servers and then managed by the
company's IT staff. The entire system is owned by the business and supported by the ERP
vendor. In the on-cloud ERP implementation scenario; all related hardware, software, and data
repository are installed and operated from cloud services. Businesses do not own the system in
this case but use the ERP on a user-based subscription payable to the vendor. An organization
can choose the type of implementation that best fits its interests based on business/industry
type, unique workflow, location of the business and its financial capacity.

By installing a world-class digital system like ERP, businesses can integrate disparate entities,
eliminate wastage and redundant activities, maximize utilization of resources, optimize
productivity, empower business stakeholders to make timely correct decisions, ensure absolute
statutory compliance, always be in real-time touch with the business irrespective of time and
space, and increase user experience as well as customer experience.

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COMMUNICATIONS MANAGEMENT PLAN

Successful projects run on effective communication. This communication management plan

serves as an efficient tool that clearly sets guidelines on how information will be shared, as well
as who’s responsible for and needs to be looped in this Enterprise Resource Planning
implementation. This system aims to determine and expound the responsibilities and
obligations of each team member. This will also give a team archive to provide contact
information for all team members directly involved.

For a smooth and harmonious implementation of the system, people involved must work in a
systematic and organized way. Members of the organization directly affected by the application
of the arrangement should see to it that their roles and responsibilities are properly
dessiminated. They must also properly carry out jobs assigned to them regarding the ERP
system. With all those keenly followed, all departments involved in the implementation of the
ERP system would certainly benefit and effeciency will be observed.

One way or another, for a successful application of the system, the project leader will prioritize
an effective method of beginning the process. Detailed information of the carrying through of
the project will be clarified by the project leader. Every detail must be relayed towards the key
people directly involved. The method of conducting a meeting will also be mentioned. The
frequency of meetings will be clarified as well as the topics of every meeting. Reports will be
sent through the desired type of medium. Minutes of the meeting will be reported and relayed
to every stockholder of the company or organization to be implemented by the system.
Emergency conference of any type, be it an actual or virtual set up will be conducted should
there be any conflict of ideas and view of matters.

The table below shows the flow of communication between the ERP implementors and the
organizational members directly included with the implementation of the Enterprise Resource
Planning Program.

Communicatio Description Frequenc Format Participants/ Deliverabl Owner

n Type y Distribution e
Project Sponsor,
Weekly Status Email summary Project
Weekly Email Team and Status Report
Report of project status Manager
Stakeholders
Weekly Project Meeting to Weekly In Person Project Team Updated Project
Team Meeting review action Action Register Manager
register and

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status
Present metrics
Project Sponsor, Status and
Project Monthly and status to Project
Monthly In Person Team, and Metric
Review (PMR) team and Manager
Stakeholders Presentation
sponsor
Present
Phase
closeout of Project Sponsor,
Project Gate completion Project
project phases As Needed In Person Team and
Reviews report and Manager
and kickoff next Stakeholders
phase kickoff
phase
Review of any
technical Technical
Technical Design Project
designs or work As Needed In Person Project Team Design
Review Manager
associated with Package
the project

Project team directory for all communications is:

Office
Name Title E mail Cell Phone
Phone
Rebecca Project
rebeccalumanas@gmail.com 411-5168 09999860801
Lumanas Manager
Junalyn Project
jlambunao@gmail.com 411-2054 09577466345
Lambunao Sponsor

Communications Conduct:

Meetings:
The Project Manager will distribute a meeting agenda at least 2 days prior to any scheduled
meeting and all participants are expected to review the agenda prior to the meeting. During all
project meetings the timekeeper will ensure that the group adheres to the times stated in the
agenda and the recorder will take all notes for distribution to the team upon completion of the
meeting. It is imperative that all participants arrive to each meeting on time and all cell phones
and blackberries should be turned off or set to vibrate mode to minimize distractions. Meeting
minutes will be distributed no later than 24 hours after each meeting is completed.

Email:
All email pertaining to the Alliance in Motion Global Inc. should be professional, free of errors,
and provide brief communication. Email should be distributed to the correct project
participants in accordance with the communication matrix above based on its content. All
attachments should be in one of the organization’s standard software suite programs and

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adhere to established company formats. If the email is to bring an issue forward then it should
discuss what the issue is, provide a brief background on the issue, and provide a
recommendation to correct the issue. The Project Manager should be included on any email
pertaining to the SmartVoice Project.

Informal Communications:
While informal communication is a part of every project and is necessary for successful project
completion, any issues, concerns, or updates that arise from informal discussion between team
members must be communicated to the Project Manager so the appropriate action may be
taken.

COST MANAGEMENT PLAN

A cost management plan is a technique for planning, arranging and execution of an

undertaking's spending plan. Obviously, this is done so as to finish your task on schedule and on
budget. In any case, without an appropriate cost management plan set up, both of those things
will waver—costing you and your association vastly.

Additionally, project achievement relies on cost management, as cost is the essential deciding
element for the achievement or breakdown of the endeavor generally. Ultimately, your cost
management plan will push you to both arrangement for the project cost, and deal with your
task cost over the span of the project's life cycle. As your task is in progress, your venture costs
will be completely archived all through the undertaking so your task can stay within budget.

For the ERP System Implementation Project for Alliance in Motion Global Inc., the Project
Manager will be liable for overseeing and giving an account of the undertaking's expense all
through the length of the venture. The Project Manager will present and survey the
undertaking's cost exhibition during the month to month venture status meeting. The Project
Manager will also be liable for representing cost deviations and giving the Project Sponsor
choices for getting the task back on spending plan. All spending power and choices, to
incorporate spending changes, live with the ERP System Implementation Project Sponsor.

For the ERP System Implementation Project, control records will be made at the third degree of
the WBS which is the place all costs and performance will be managed and followed. Financial
performance of the ERP System Implementation Project will be measured through earned value
calculations relating to the task's cost accounts. Work started on work packages will grant that
work package with 40% credit; whereas, the remaining 60% is credited upon completion of all
work defined in that work bundle. Expenses will be adjusted to the closest peso and work
hours adjusted to the closest entire hour.

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Cost and Schedule Performance Index (CPI and SPI separately) will be accounted for
consistently by the Project Manager to the Project Sponsor. Differences of 12% or +/ - 0.12 in
the expense and timetable exhibition files will change the status of the expense to yellow or
preventative. These will be accounted for and if it's resolved that there is no or negligible effect
on the venture's expense or timetable gauge then there might be no action or activity required.
Cost differences of 25%, or +/ - 0.25 in the expense and timetable exhibition files will change
the status of the expense to red or critical. These will be accounted for and require restorative
activity from the Project Manager so as to bring the expense as well as timetable execution lists
back in accordance with the suitable change. Any restorative activities will require an
undertaking change demand and should affirmed by the CCB before it tends to be executed.
Earned value computations will be accumulated by the Project Manager and detailed at the
month to month venture status meeting. On the off chance that there are signs that these
qualities will approach or arrive at the basic stage before a resulting meeting, the Project
Manager will impart this to the Project Sponsor right away.

PROCUREMENT MANAGEMENT PLAN

Procurement processes have the ability to set aside time and cash while expanding
authoritative consistence. However, procurement can frequently be time-consuming and
inefficient. To successfully deal with an association's procurements, it's important to have an
intensive arrangement dependent on strong data.

This Procurement Management Plan sets the acquirement system for this task. It helps define
the necessities for the project and adequately deal with the means needed to get to the final
contract. The plan should be adaptable enough to change as acquisition needs are adjusted.
It will fill in as a guide for overseeing acquirement for the duration of the life of the venture.
This arrangement recognizes and characterizes the things to be acquired, the sorts of
agreements to be utilized in support of this project, the contract approval process, and choice
standards. The significance of planning procurement activities, building up firm agreement
expectations, and measurements in estimating acquisition exercises is incorporated. Different
things included for the acquirement plan include: obtainment dangers and procurement risk
management considerations; how costs will be resolved; how standard acquisition
documentation will be utilized; and acquisition requirements.

The Project Manager will give oversight and management to all acquirement exercises under
this venture and will plainly characterize the task from the beginning and oversee it going
ahead. This will guarantee that everybody involved comprehends the means necessary to take
the task from its underlying stages to finishing. The project manager’s goal is to ensure the
venture remains smoothed out and simple to oversee, so those included won't become

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overwhelmed. The Project Manager is approved to affirm all acquirement activities up to

P80,000. Any acquisition activities surpassing this sum must be affirmed by the Project Sponsor.
So as to achieve this, it's fundamental for all project team members to cooperate with the
purchasing department and those liable for supporting and overseeing contracts.

While this task requires insignificant or no obtainment, in the occasion procurement is

required, the Project Manager will work with the venture group to distinguish all things or
services to be acquired for the successful achievement of the project. The Project Manager will
at that point guarantee these procurements are assessed by the Program Management Office
(PMO) and introduced to the contracts and purchasing groups. They will then survey the
acquirement activities, decide if it is invaluable to make or purchase the things or asset required
administrations inside, and start the seller choice, buying and the contracting cycle.

In the occasion a procurement gets fundamental, the Project Manager will be liable for the
executives any chose seller or outside asset. The Project Manager will likewise quantify
execution as it identifies with the seller providing essential products or services and convey this
to the purchasing and contracts groups.

All items and services to be secured for this venture will be requested under firm-fixed value
contracts. The undertaking group will work with the contracts and purchasing department to
characterize the thing types, amounts, services and required conveyance dates. The contracts
and purchasing department will at that point request offers from different sellers so as to
obtain the things inside the necessary time span and at a sensible expense under the firm fixed
value contract once the merchant is chosen. This agreement will be granted with 6 months base
and two alternative years.

All acquisition exercises convey some potential for risk which must be figured out how to
guarantee venture achievement. While all dangers will be overseen as per the project’s risk
management plan, there are explicit dangers which relate explicitly to acquirement which must
be thought of:

Unrealistic timetable and cost desires for merchants

- Manufacturing limit capacities of merchants

- Conflicts with current agreements and merchant connections

- Configuration management for upgrades and improvements of purchased technology

- Potential delays in delivery and effects on cost and timetable

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- Questionable past execution for merchants

- Potential that final product doesn't meet needed determinations

These risks are not all-inclusive and the standard risk management process of distinguishing,
reporting, investigating, alleviating, and overseeing dangers will be utilized.

As expressed recently, project risks will be overseen as per the project’s risk management plan.
Notwithstanding, for chances related explicitly to acquisition, there must be extra thought and
contribution. Venture acquisition endeavors include outer associations and possibly influence
current and future business connections just as internal supply chain and vendor management
operations. Due to the affectability of these connections and tasks the undertaking group will
incorporate the project sponsor and an assigned delegate from the contracting office in all task
gatherings and status audits.

Furthermore, any choices with respect to procurement activities must be affirmed by the
project sponsor. Any issues concerning acquirement activities or any recently distinguished
dangers will promptly be imparted to the project’s contracting department point of contact just
as the project sponsor.

PROJECT SCOPE MANAGEMENT PLAN

One of the primary reasons why a project falls flat is principally a direct result of the scope
issues. It's basic that all tasks need a project management plan. Without this plan, venture
partners will in general expect that, the undertaking is their favor and this will bring about
surprising results. The primary goal is to guarantee that the undertaking runs easily and to do
that, the project manager needs to build up and characterize the venture's extension well.

The Scope Management Plan is the assortment of cycles that are utilized to guarantee that the
undertaking incorporates everything the errands needed to finish the venture while barring all
the work/assignments that are out of scope. The main role of the Scope Management plan is to
characterize how the project scope will be clarified, created/organized, and checked.

The Scope Management Plan gives the degree structure to this task. This arrangement archives
the scope management approach; jobs and obligations as they relate to project scope; scope
definition; check and control measures; scope change control; and the undertaking's work

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breakdown structure. Any project correspondence which relates to the venture's scope ought
to stick to the Scope Management Plan.

This venture is for planning, programming, and testing another product item which will be
utilized to follow the organization's funds and improve different budgetary cycles. This
incorporates plan of the product, all programming and coding, and testing/approval of the
product. No outside assets or redistributing are foreseen for this undertaking.

Scope management of the ERP System Implementation Project for Alliance in Motion Global
Inc. will be the sole obligation of the Project Manager. The degree for this venture is
characterized by the Scope Statement, Work Breakdown Structure (WBS) and WBS Dictionary.
The Project Manager, Sponsor, and Stakeholders will set up and endorse documentation for
estimating venture scope which incorporates deliverable quality agendas and work execution
estimations.

Proposed scope changes might be started by the Project Manager, Stakeholders or any
individual from the task group. All change solicitations will be submitted to the Project Manager
who will at that point assess the mentioned scope change. Upon acceptance of the scope
change request the Project Manager will present the extension change solicitation to the
Change Control Board and Project Sponsor for acknowledgment. Upon approval of scope
changes by the Change Control Board and Project Sponsor the Project Manager will refresh all
venture archives and convey the scope change to all partners. In light of criticism and
contribution from the Project Manager and Stakeholders, the Project Sponsor is liable for the
acknowledgment of the final project deliverables and project scope.

ROLES AND RESPONSIBILITIES

The Project Manager, Sponsor and group will all assume key parts in dealing with the extent of
this undertaking. All things considered, the project sponsor, manager, and team members must
know about their duties so as to guarantee that work performed on the task is inside the built
up scope all through the whole term of the venture. The table underneath characterizes the
jobs and duties regarding the scope management of this task.

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Name Role Responsibilities

Junalyn Sponsor Provide key course for the task.
Lambunao Obtain subsidizing endorsement for the task.
Ensure on-going duty all through the task.
Work with the Implementation Steering Committee
to encourage convenient choices.
Approve or deny scope change demands as proper
Evaluate requirement for scope change demands
Accept venture expectations
Rebecca Lumanas Project Manager Provide project management for the duration of
the project ensuring the overall direction and
management of all aspects of the implementation
align with the strategy established by the Project
Sponsor and the Steering Committee.
Provide project co-ordination and administrative
support.
Coordinate activities to ensure timely
dissemination of project information in accordance
to the Project Communication Plan as defined in
the Project Charter.
Develop and implement and maintain/update the
master Project Plan.
Provide co-ordination of all internal resources.
Provide project liaison with external consultants.
Monitor project tasks to ensure the timely delivery
of work products.
Develop, maintain and update all project related
documentation, such as:
Measure and verify project scope
Facilitate scope change requests
Facilitate impact assessments of scope change
requests
Organize and facilitate scheduled change control
meetings
Communicate outcomes of scope change requests
Update project documents upon approval of all
scope changes

Martha Evans Team Lead Participate in the project management cycle.

Conduct exercises occupied with the determining
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of itemized necessities, the survey and

investigation of business measures and the
recognizing/settling of framework or potentially
measure issues.
Provide exhortation on framework set-up
Measure and confirm venture scope
Validate scope change demands
Participate in sway appraisals of extension change
demands
Communicate results of degree change solicitations
to group
Facilitate group level change survey measure
Raymond Team Member Participate in characterizing change goals
Asperin, Evaluate the requirement for scope changes and
impart them to the venture supervisor as
fundamental
Francis Miguel Team Member Participate in characterizing change goals
Evaluate the requirement for scope changes and
impart them to the venture supervisor as
fundamental
Table 1.1, Scope Management Roles and Responsibilities

STAFFING MANAGEMENT PLAN

Human Resource board is a significant aspect of the of this venture. The human resource
management plan is a device which will help in the administration of this current venture's
human asset exercises all through the task until completion.

The reason for this plan is to make successful progress by guaranteeing the suitable HR are
gained with the fundamental abilities, assets are prepared if any holes in aptitudes are
distinguished, team building strategies are clearly defined, and group exercises are viably
overseen.

The ERP System Implementation Project for Alliance in Motion Global Inc., will comprise of a
framework structure with help from different inward associations. All work will be performed
inside. Staffing necessities for the ERP System Implementation Project incorporate the
accompanying:

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Task Manager (1 position) – responsible for all administration for the ERP System
Implementation Project. The Project Manager is liable for arranging, making, as well as dealing
with all work exercises, differences, following, detailing, correspondence, execution
assessments, staffing, and interior coordination with useful administrators.

Senior Programmer (1 position) – responsible for oversight of all coding and programming
errands for the ERP System Implementation Project just as guaranteeing usefulness is agreeable
with quality norms. Liable for working with the Project Manager to make work bundles, oversee
hazard, oversee plan, recognize prerequisites, and make reports. The Senior Programmer will
be overseen by the Project Manager who will give execution criticism to the utilitarian
administrator.

Senior Quality Specialist (1 position) – liable for helping the Project Manager in making quality
control and affirmation norms. The Senior Quality Specialist is additionally responsible for
keeping up quality control and confirmation logs all through the task. The Senior Quality
Specialist will be overseen by the Project Manager who will likewise give input to the utilitarian
chief for execution assessments.

Developer (1 position) – liable for coding and programming for the ERP System Implementation
Project. All coding and programming undertakings will be explored by the Senior Programmer
before execution. Duties additionally incorporate helping with hazard distinguishing proof,
deciding effects of progress solicitations, and status announcing. The Programmer will be
overseen by the Project Manager and input will be given to the utilitarian administrator to
execution assessments by the Project Manager and Senior Programmer. Quality Specialist (1
position) – responsible for assisting the Project Manager and Senior Quality Specialist in
creating and tracking quality control and assurance standards. The Quality Specialist will have
primary responsibility for compiling quality reporting and metrics for the Project Manager to
communicate. The Quality Specialist will be managed by the Project Manager who will provide
feedback, along with the Senior Quality Specialist to the functional manager for performance
evaluations.

Specialized Writer (1 position) – responsible for assembling all undertaking documentation and
revealing into hierarchical organizations. Liable for helping the Project Manager in
Configuration Management and update control for all task documentation. Liable for writing
obligations during all venture gatherings and keeping up all task correspondence conveyance
records. The Technical Writer will be overseen by the Project Manager who will likewise give
input to the useful chief for execution assessments.

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Testing Specialist (1 position) – responsible for setting up testing details for the ERP System
Implementation Project with the help of the Project Manager and Programmers. Answerable
for guaranteeing all testing is finished and recorded as per TSI norms. Liable for guaranteeing all
testing assets are facilitated. The Testing Specialist will be overseen by the Project Manager
who will likewise give criticism to the utilitarian supervisor for execution assessments.

The Project Manager will negotiate with all vital TSI utilitarian administrators so as to recognize
and appoint assets for the ERP System Implementation Project. All assets must be affirmed by
the proper functional director before the asset may start any extend work. The undertaking
group won't be co-situated for this task and all assets will stay in their present workspace.

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