Lanita Ray , CPA, CIA, CFE, CISA

Interim Internal Auditor

Internal Audit Services

December 19, 2012

Memorandum

To: Diana Vega-Nunez, Principal

Arcadia Park Elementary School

From: Lanita Ray, Interim Internal Auditor

CC: Mike Miles, Superintendent of Schools

Sylvia R. Reyna, Chief of School Leadership
W. Jerome Oberlton, Chief of Staff
Rene Barajas, Chief Financial Officer
Aurora Lora, Assistant Superintendent
Pamela Lear, Executive Director
Esperanza Garcia, Office Manager

Subject: Activity Funds Audit (Receipting Procedures)

Internal Audit Services (IA) has completed a limited scope activity funds audit at
Arcadia Park Elementary School. The school was selected based on its activity
funds balance at the beginning of the current fiscal year.

Scope and Objectives

To determine if activity funds received at the school were properly handled,
safeguarded and deposited in accordance with the procedures prescribed in Section
3 – Cash Receipts, of the Activity Funds Manual. The scope of this audit covered
transactions processed from July 1, 2012 through November 30, 2012.

Methodology
Our audit consisted of an analysis of activity funds receipts, supporting
documentation and deposit records for 25 transactions processed during the
aforementioned time period.

Observations
No material weaknesses were identified. Our review indicated that funds collected
by sponsors for various activities, including chocolate fundraiser, donations,
sunshine dues, photo commission and book fairs, were submitted to the office
manager on a timely basis and subsequently deposited at the bank within the
prescribed time guidelines.

3709 Ross Ave.

Dallas, TX 75204
(972) 925-4080
www.dallasisd.org
Lanita Ray , CPA, CIA, CFE, CISA
Interim Internal Auditor

Internal Audit Services

Conclusion
Based on our review of the documentation provided by the office manager we found
the school in compliance with the Activity Funds Manual – Section 3 – Cash
Receipts.

3709 Ross Ave.

Dallas, TX 75204
(972) 925-4080
www.dallasisd.org