DEBIT MEMO REQUEST

PROCESS
THIS WOULD BE USED IN THE FOLLOWING EXAMPLES: -

WHEN THE BUSINESS INCURS LOSS IN A TRANSACTION THEN BUSINESS SHOULD BE COMPENSATED BY
THE CUSTOMER IN THE FORM OF DEBIT MEMO WITH REFERENCE TO DEBIT MEMO REQUEST.

EX: MISS CALCULATION OF PRICE OR EXCESSIVE DELIVERY THAN ORDER QUANTITY

CONFIGURATION: -
1. DEFINE SALES DOCUMENT TYPE: - (VOV8)

S1

S2

S3

S4

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 S5

S6

S7

S8

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HERE FOLLOW THE ABOVE PROCESS TO PERFORM THE NECESSARY SETTINGS FOR DEBIT MEMO DOC
TYPE AS SHOWN IN S1 TO S8

2. DEFINE ITEM CATEGORY: - (VOV7)

S9

S10

S11

S12

S13

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HERE FOLLOW THE ABOVE PROCESS TO DO NECESSARY SETTINGS FOR ITEM CATEGORY AS SHOWN IN
S9-S13

3. NO SCHEDULE LINE SETTINGS FOR DEBIT MEMO REQUEST BCOZ WE ARE NOT DELIVERING GOODS
TO CUSTOMER

4. ASSIGN ITEM CATEGORY: -

S14

S15

S16
HERE FOLLOW THE ABOVE PROCESS TO PERFORM SETTINGS FOR ITEM CATEGORY DETERMINATION
AS SHOWN IN S14-S16

5. ALSO CHECK COPY CONTROL SETTINGS BETWEEN ORDER TYPE L2 AND BILLING TYPE F2, L2

USER PROCESS: -

S17
HERE FOLLOW THE ABOVE STEPS TO CREATE DEBIT MEMO FOR CUSTOMER AS SHOWN IN S17

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(A) CREATE A SALES ORDER: - (VA01)

S18

S19

S20

(B) CREATE DELIVERY: - (VL01N)

S21

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 S22

S23
HERE FOLLOW THE ABOVE PROCESSS TO DO THE DELIVERY AS SHOWN IN S21-S23

(C) CREATE BILLING: - (VF01)

S24

S25

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 S26
HERE FOLLOW THE ABOVE PROCESS TO DO THE BILLING TO CUSTOMER AS SHOWN IN S24-S26

NOTE: - DURING THE ABOVE TRANSACTION WHEN THE BUSINESS INCURS LOSS THEN THE BUSINESS
SHOULD BE COMPENSATED BY THE CUSTOMER IN THE FORM OF DEBIT MEMO WITH REFERENCE TO
DEBIT MEMO REQUEST AS FOLLOWS

(D) CREATE DEBIT MEMO REQUEST WITH REFERENCE TO BILLING: - (VA01)

S27

S28

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 S29

S30
HERE FOLLOW THE ABOVE PROCESS TO CREATE DEBIT MEMO REQUEST AS SHOWN IN S27-S29, HERE--
IN ABOVE SCREEN PUT ALL DETAILS LIKE CUSTOMER, MATERIAL, RECOVER QUANTITY, ORDER REASON
&OTHER DETAILS LIKE HEADER, ITEM & SAVE

(E) CREATE DEBIT MEMO WITH REFERENCE TO DEBIT MEMO REQUEST: - (VF01)

S31

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 S32

S33
HERE FOLLOW THE ABOVE PROCESS TO CREATE THE DEBIT MEMO TO RECOVER FROM CUSTOMER AS
SHOWN IN S31-S33 BUT BEFORE CREATING DEBIT MEMO REMOVE THE BLOCK REASON FROM DEBIT
MEMO REQUEST IN SALES SCREEN

PREPARED BY
RAJESH DASH
SAP MM/SD CONSULTANT

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