(This is the printed name
and address of the company.)
(One box indicates ONE
blank line, for example two
boxes would indicate
TWO blank lines.)
(Addressee notation
has TWO blank lines
before and after it.)
Inside address without
the Attention Line
Some institutions use the
words Re. or In re. in
place of the word Subject,
while some others omit
the word ‘Subject’.
Sometimes the Subject
line is placed below the
Salutation.
Reference Initials:
HT (Hina Tariq) (writer)
ua (a name) (preparer).
Recipients are listed in order
of rank, but if ranks of some
recipients are equal then in
alphabetical order.
Postscript denotes
afterthoughts to the letter:
messages that require
emphasis or personal notes.
Letter Head FULL BLOCK LETTER FORMAT
(Company's name & full address with emails, contact numbers)
1 blank line
This address (called sender’s
Plot 508, Sector I-10 address) will only go in a
Wilson Road, Islamabad letter when the page does
not CARRY the PRINTED When
8th February, 2016. LETTER HEAD. REQUIRED
one of these
CONFIDENTIAL / PERSONAL / PLEASE FROWARD would go but
FULL IN
CAPITAL.
Mr Richard Garcia Attention Scheduling Coordinator
Director of Franchises Peach Tree Trainings Bureau Inside address
Snacks Mart 3242 S. Bennett Parkway with the
3121 Western Avenue Albany, GA 33203 Attention Line
Albany, GA 33103
Better if FULL
Subject or Re. or In re: SALES MEETING, FALL-2015.
IN CAPITAL
Dear Mr/Mrs/Ms (surname/last name) or Sir/Madam/Sir or Madam:
Body …………..................................................................................
{(maximum 3 paragraphs, including the courteous close, e.g. Thank you
for your order, and, please, let me know if I can be of service in the future
……, in a DIRECT (Good-News) Letter and maximum 4 paragraphs,
including the courteous close, in an INDIRECT (Bad-News) Letter}
{Please, leave one line blank after each paragraph}
Yours sincerely, ZAK (signer) The space for
Zard Ali Khan signature should
equal two blank lines.
Zard Ali Khan
Project Manager
If Zard Ali Khan (ZAK) had NOT signed earlier in the
HT/ua complimentary close, t.hen it would be like this
ZAK/HT/ua (signer/writer/preparer)
Enclosures:
Resumé
Photographs
cc: or Copy to Dr A. Ali, Head of Business Department; Dr ……
Registered Mail or Special Delivery Mailing Notation
PS: The lunch you served me the other day was a fine display of Eastern
hospitality. Thanks again.

(This is the printed name
and address of the company.)
(One box indicates ONE
blank line, for example two
boxes would indicate
TWO blank lines.)
Inside address without
the Attention Line
Reference Initials:
HT (Hina Tariq) (writer)
ua (a name) (preparer).
Postscript denotes
afterthoughts to the letter:
messages that require
emphasis or personal notes.
FULL BLOCK LETTER FORMAT with some marginal notes
Letter Head
(Company's name & full address with emails, contact numbers)
= 1 blank line
This address (called sender’s
Plot 508, Sector I-10 address) will only go in a letter
Wilson Road, Islamabad when the page does not CARRY
the PRINTED LETTER HEAD.
8th February, 2016.
CONFIDENTIAL / PERSONAL / PLEASE FROWARD
Mr Richard Garcia Attention Scheduling Coordinator
Director of Franchises Peach Tree Trainings Bureau
Snacks Mart 3242 S. Bennett Parkway Inside address
3121 Western Avenue Albany, GA 33203 with the
Albany, GA 33103 Attention Line
Subject or Re. or In re: SALES MEETING, FALL-2015.
Dear Mr/Mrs/Ms (surname/last name) or Sir/Madam/Sir or Madam:
Body …………..................................................................................
{(maximum 3 paragraphs, including the courteous close, e.g. Thank you
for your order, and, please, let me know if I can be of service in the future
……, in a DIRECT (Good-News) Letter and maximum 4 paragraphs,
including the courteous close, in an INDIRECT (Bad News) Letter}
{Please, leave one line blank after each paragraph}
Yours sincerely,
Zard Ali Khan
Zard Ali Khan
Project Manager
If Zard Ali Khan (ZAK) had NOT signed earlier in the
HT/ua complimentary close, then it would be like this ZAK/HT/ua
(signer/writer/preparer).
Enclosures:
Resumé
Photographs
cc: or Copy to Dr A. Ali, Head of Business Department; Dr ……
Registered Mail or Special Delivery
PS: The lunch you served me the other day was a fine display of Eastern
hospitality. Thanks again.
 FULL BLOCK LETTER FORMAT with no marginal notes
Letter Head
(Company's name & full address with emails, contact numbers)

= 1 blank line
Plot 508, Sector I-10
Wilson Road, Islamabad

8th February, 2016.

CONFIDENTIAL / PERSONAL / PLEASE FROWARD

Mr Richard Garcia Attention Scheduling Coordinator

Director of Franchises Peach Tree Trainings Bureau
Snacks Mart OR 3242 S. Bennett Parkway
3121 Western Avenue Albany, GA 33203
Albany, GA 33103

Subject or Re. or In re: SALES MEETING, FALL-2015.

Dear Mr/Mrs/Ms (surname/last name) or Sir/Madam/Sir or Madam

Body …………..................................................................................
{(maximum 3 paragraphs, including the courteous close, e.g. Thank you for your order, and, please, let
me know if I can be of service in the future ……, in a DIRECT (Good News) Letter and maximum 4
paragraphs, including the courteous close, in an INDIRECT (Bad News) Letter} {Please, leave one line
blank after each paragraph}

Yours sincerely,
Zard Ali Khan
Zard Ali Khan
Project Manager

HT/ua

Enclosures:
Resumé
Photographs

cc: or Copy to Dr A. Ali, Head of Business Department; Dr ……

Registered Mail or Special Delivery

PS: The lunch you served me the other day was a fine display of Eastern hospitality. Thanks again.