MN601 Network Project Management

Laboratory 3B: Set up the Work Breakdown Structure (WBS)

Learning outcomes

1. Using MS Project 2016 to set up the WBS

a. Enter WBS elements (summaries)
b. Create the outline for your WBS
c. Insert WBS row number column
d. Hide or show the underlining details
2. Save MyFirstProject file

1. set up the WBS

a. Enter WBS elements (summaries)
 Click on the Id field to select the row (say 2), where the new row will be.
 On the File tab  Open  Select MyFirstProject.mpp (from Lab 1),
then Click Open to open the project file.
 On the Task tab Insert Group  Click Insert Task
 In the task name field, enter the name of the added WBS element
 Enter other elements from the list as follows:

Task
Task Name Duration
Mode
0 Alternative Breaks Project 1 day?
1 Old Board/New Board Retreat 1 day?
2 Old Board/New Board Retreat Agenda 1 day?
3 Retreat day 1 day?
4 Retreat Decisions 1 day?
5 Retreat Follow-up 1 day?
6 Following Year Trips Plan 1 day?
7 Site selection 1 day?
8 Budgets 1 day?
9 Documented Trip Plans 1 day?
10 Board Retreat 1 day?
11 Site Leader Retreat 1 day?
12 Session and materials 1 day?
13 Venue 1 day?
14 Participant 1 day?

Prepared by: Dr Nalin Sharda 2020 T2 Page 1 of 3

 15 Participant Application 1 day?
16 Participant Notification 1 day?
17 Budget Management 1 day?
18 Payments 1 day?
19 Advances 1 day?
20 Spring Break Trips Final Preparation 1 day?

b. Create the outline using the Indent and Outdent controls for your WBS
 Click the Task Name field of the row to be indented.
 On the Task tab  Schedule Group  Click Indent Task to increase the
indent level
 On the Task tab  Schedule Group  Click Outdent Task to decrease
the indent level

c. Insert WBS row number column

 Right click the Task Name heading  Click Insert Column  Click WBS.
The result will be something like

Task
WBS Task Name Duration
Mode
0 0 Alternative Breaks Project 1 day?
1 1 Old Board/New Board Retreat 1 day?
Old Board/New Board Retreat
2 1.1 1 day?
Agenda
3 1.2 Retreat day 1 day?
4 1.3 Retreat Decisions 1 day?
5 1.4 Retreat Follow-up 1 day?
6 2 Following Year Trips Plan 1 day?
7 2.1 Site selection 1 day?
8 2.2 Budgets 1 day?
9 2.3 Documented Trip Plans 1 day?
10 3 Board Retreat 1 day?
11 4 Site Leader Retreat 1 day?
12 4.1 Session and materials 1 day?
13 4.2 Venue 1 day?
14 5 Participant 1 day?
15 5.1 Participant Application 1 day?
16 5.2 Participant Notification 1 day?
17 6 Budget Management 1 day?
18 6.1 Payments 1 day?
19 6.2 Advances 1 day?

Prepared by: Dr Nalin Sharda 2020 T2 Page 2 of 3

 20 7 Spring Break Trips Final Preparation 1 day?

d. Hide or show the underlining details

 Click Hide Subtasks (minus sign in the box before the task name) to hide
underlying details, or
 Click Show Subtasks (plus sign in box) to show underlying details.

2. Save MyFirstProject.mpp file

Prepared by: Dr Nalin Sharda 2020 T2 Page 3 of 3