JOB DESCRIPTION

JDR01
Post Title: Clerical Assistant

Post Number: 80606

Grade: 2

Service: HSCP

Section: Business Support (Mental Health)

Responsible to: Line Manager/Business Support Co-ordinator

Overall Purpose of the Job:

To provide a clerical/administrative and word processing support to the community

mental health service.
Main Duties and Responsibilities

1. Provision of general clerical/administrative support to all professional staffing,

as required.

2. To provide reception function, including enquires on any aspect of the

services provided, as required within Crown House service base.

3. To provide general clerical/word processing support to professional staff.

4. Recording of minutes of meetings.

5. Recording of enquires, dealing with allocation of resources and preparation of

statistical information

6. Maintenance of records and filing.

7. General personnel duties i.e. staffing returns, processes of Holiday/sickness

records, expenses, wages advice.
8. To assist in the processing and maintaining of the Petty Cash/Imprest
account and its correct operation, coding and reconciliation and
administrative support in the operation of Corporate Appointeeship
9. To assist in the processing and maintaining records of all ordering of supplies
and preparation and processing of accounts.
10. Updating and maintaining information in relevant systems e.g.SWIFT/PIMS
11. Any other duties and responsibilities as directed by line management.

Note: Where relevant, the general statements contained in this job description should be considered in the
context of their relationship with other Council Policies, Procedures, operating arrangements, and other
statutory responsibilities of Officers.Date Produced:_

PERS/R/002
 PERSON SPECIFICATION
The Person Specification clearly describes the skills/abilities/personal qualities needed to successfully
undertake the duties of the post. It is agreed by the Panel prior to advertising and is used as the sole means
of selecting candidates for interview. In developing job descriptions & person specifications, the Council will
have due regard to its commitment to equality & diversity by ensuring that job criteria are relevant to the
successful undertaking of the job and do not indirectly or disproportionately disadvantage any individual on
the grounds of gender, age, disability, race/ethnic origin, religion or belief, sexual orientation, caring
responsibilities or social status, unless it can be justified on objective grounds.
POST TITLE: Clerical Assistant PS/23
ATTRIBUTES ESSENTIAL: DESIRABLE:
The minimum acceptable level for safe The attributes of the ideal
and effective job performance candidate
ATTAINMENTS/
EXPERIENCE
1.Educational Must possess a sound education
(e.g. qualifications, background
membership of
professional bodies)

Previous experience working in

2.Occupational administration.
(e.g. management Must have competent wide experience of
experience) using systems, word processing and
Minute taking skills
SKILLS & ABILITIES Must be motivated and have a flexible
(e.g. work ethic, approach to handling a demanding Show willingness to work on
workload. Must be able to work under own initiative and be flexible
pressure and to strict deadlines. Must be
motivation, judgement, able to work on own initiative at times.
Sound numeracy and accuracy are
initiative, analytical essential. Must be courteous,
nonjudgmental and articulate.
skills, problem solving

skills, report writing

skills)
SPECIAL APTITUDES Experience and competence in using
(e.g. numerical skills, Microsoft packages. Able to update and
maintain /information systems confidently.
Able to work with minimum supervision.
manual dexterity, Must be able to multi-task. Financial
experience
driving licence)

ANY ADDITIONAL JOB A proven interest in administrative and

RELATED clerical career
REQUIREMENTS (e.g.
ability to work irregular
hours, shifts)
DISABLED APPLICANTS AND GUARANTEED INTERVIEWS
Under the Disability Confident Scheme, an applicant who indicates they have a disability and who meet the
essential requirements for the vacancy will be offered a guaranteed interview.

PERS/R/002