Your Manager has asked you to do a presentation at the upcoming training

session. Write a letter to your manager and say

- What is the topic of presentation?
- What is the benefit of conducting a session on that topic?
- What are your requirements for conducting this presentation?
Read the sample letter below about a presentation at the upcoming training
session. Choose the best sentence from the box to fill each of the gaps. For
each gap 1 − 5, mark one letter (A − F). Do not use any letter more than once.
There is an example at the beginning, (0).

A) Advanced negotiation skills will help our sales representatives secure new
business for the company.
B) 0) I am writing to inform you about the details of the presentation that you asked
me to prepare for our staff at the upcoming training.
C) My presentation will include many case scenarios and examples since I would like
to provide our attendees with practical experience during the session.
D) The reason why I feel our staff would benefit from this particular training is that
our company, WorldMed, …
E) …to spend one hour delivering the training and another 15 to 20 minutes
conducting the quiz.
F) These will be used to divide the audience into three teams to increase their
interaction during the presentation.

Dear Mr. Smith,

0) I am writing to inform you about the details of the presentation that you
asked me to prepare for our staff at the upcoming training.

I decided to make ‘Negotiation Skills and Techniques’ the main topic of this presentation
because I believe that it is one of the foundation skills for any sales representative.
1)___ C____ In addition, I intend to conduct a quiz at the end of the session to
evaluate the knowledge our colleagues gained from the talk and their understanding of
the material I delivered.
2)___ D______ is one of the largest pharmaceutical corporations in the world, and has

always put emphasis on improving skills of its employees. 3) ____ A_____

Consequently, the sales volumes of our products are likely to increase due to the higher
number of contracts with our company’s key customers.
For the presentation to be effective, I would need 4) ____E_____. A sizable meeting
room with a projector and a large screen will be required, as well as stickers of 3
different colours. 5) ____ F_____.

I am looking forward to hearing from you.

Yours sincerely,
Scott Wood

Is this a good sample?

This letter covers the entire task statement (one paragraph per bullet point).
The information is presented in an organised manner and there is a clear and
logical flow of ideas. As this is a business letter, the use of formal vocabulary is
appropriate. The writer demonstrated good control of grammar and varied use
of sentence structures.