India Government Mint,

IDA, Phase-II,
Cherlapally,(R.R district), Hyderabad
Pin-500051 India
Ph. No: 91-40-27261731-34, 27266095
Fax No: 040-27262951
E-Mail: igm.hyderabad@spmcil.com
Web: http://igmhyderabad.spmcil.com

PR Number PR Date Indenter Department

10008977 21.09.2013 SL007630 GWS
Not Transferable

Security Classification:

TENDER DOCUMENT FOR PURCHASE OF: SPARES FOR 3 TON & 5

TON GODREJ FORKLIFT
Tender Number: 6000003252/103/GWS, Dated:11.11.2013

This Tender Document Contains__________Pages.

Details of Contact person in SPMCIL regarding this tender:

Name: RAVI PRAKASH YADAV

Designation: OFFICER (MATERIALS)
Address: IGMH (India Government Mint, Hyd)
India

Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

T01.1
 Tender Number:6000003252

Section1: Notice Inviting Tender (NIT)

6000003252 /103/GWS 11.11.2013
(SPMCIL's Tender SI No.) (Date)

1. Sealed tenders are invited from eligible and qualified tenderers for supply of following goods & services:

Sch Brief Description Quantity Earnest Money Remarks

d. of Goods/services (with unit) (In Rs.)
No.
#MOULDED 1.000 nos 3800.00 RUPEES THREE QUOTATION SHALL BE
1 HOSE-RAD.INLET-T497TC THOUSAND EIGHT HUNDRED SUPERSCRIBED WITH
ONLY ENQ NO & DATE OF
0.00 OPENING
#MOULDED 1.000 nos
2 HOSE-RAD.OUTLET-T497TC

#BOTTLE MTG ARR [USE: 1.000 nos

3 37100008

#EXHAUST SILENCER 1.000 nos

4 (02166450)

#EXHAUST TAIL PIPE 1.000 nos

5
#(02400112)FILTELEM[94510374 4.000 nos
6 07]

#FELT FILTR INSERT 4.000 nos

7 [9451037404]

#(02654408)S4ENGLUB OIL 4.000 nos

8 FLT-GX

#ELEMENT GX [ELOFIC NO EK 4.000 nos

9 3246]

#FILT ELMNT MICO 4.000 nos

10 GX[9451037406]

#PREFILTR ELMNT GX 4.000 nos

11 [1457431003]

#STRAINER ASSLY 6041-10300 - 3.000 nos

12 GX

#HOSE ENG TO RAD 4.000 nos

Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

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 Tender Number:6000003252

Sch Brief Description Quantity Earnest Money Remarks

d. of Goods/services (with unit) (In Rs.)
No.

13
#HOSE MOULDED -RAD TO 4.000 nos
14 ENGINE GX

#FAN BELT LP - FR 2.000 nos

15 S4[!07DE0003]

#FILTER-RETURN(6041-10380)- 2.000 nos

16 GX

#IGNTION 3.000 nos

17 SWTCH-GX(ALT:71500275)

#FILTER RETURN 1.000 nos

18
#OIL FILTER ASSY [FG: LF 2.000 nos
19 16061]

#JOINT DISTANCE 2.000 nos

20 PIECE[49DE0010]

#JOINT STARTER 2.000 nos

21 MOTOR[49DE0008]

#S4 ENG STOP CABLE 3.000 nos

22 [LDE0005268]

#GLO ENGINE OIL - 10 4.000 nos

23 LTR.PACK

#GLO AUTO TRANS. FUILD - 10 4.000 nos

24 LTR

#GLO HYDRAULIC OIL - 20 LTR 6.000 nos

25
#LED INDICATOR LAMP RED 3.000 nos
26 12V

#TAIL LIGHT 2TE - L 6.000 nos

27
#(95521297)REV.HORN12-24V 3.000 nos
28 SIREN

#A00150213 LIMIT SWITCH 5TD 3.000 nos

Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

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 Tender Number:6000003252

Sch Brief Description Quantity Earnest Money Remarks

d. of Goods/services (with unit) (In Rs.)
No.
SB
29
#BRKT REV HORN 3.000 nos
30 SENSING(MECH) GX

#STRIP 3.000 nos

31 REVHORNSENSING(MECH)[GX]

#ELEMENT-SUCTION STRAINER 2.000 nos

32 GX5TS

#PIN [GX] 2.000 nos

33
#COT PIN 2.000 nos
34 2.5X20MM*[_1ZM025020]

#ACCELERATOR 3.000 nos

35 CABLE-M&M-TEL-GX-L

#PIN-CLEVIS (ACCL SYS S4 & 3.000 nos

36 3R

#MS PLAINWASHER 6.000 nos

37 M6(53110259[GX]

#COTPIN 1/16X3/4 IN[GX 6.000 nos

38 _1F-212]

#RESERVOIR-RADIATOR 1.000 nos

39 COOLANT GX

#PRI FLT ELMT 2.000 nos

40 4R1040NA[P755910]

#SEC FLT ELMT 2.000 nos

41 4R1040NA[P755911]

#(37100013)MODFICATION TO 1.000 nos

42 M.CYL

#FORK 1200LG 2.000 nos

43 5TSB(U:MH02175090

#ADJUSTER ASSY 4.000 nos

44

Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

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 Tender Number:6000003252

Sch Brief Description Quantity Earnest Money Remarks

d. of Goods/services (with unit) (In Rs.)
No.
#BRAKE SHOE 8.000 nos
45 ASSLY,BOND+RIVET GX

#SPRING 8.000 nos

46
#KEY SHOE ANCHOR 8.000 nos
47
#W C ASSLY G/GX3T [BI 4.000 nos
48 64677953]

#GUIDE PIN SPRING 8.000 nos

49
#FITTING 4.000 nos
50
#FITTING BOLTS [381 3676] 4.000 nos
51
#(02007669) COPPER WASHER 8.000 nos
52 2TE

#MASTER CYL ASSLY 2.000 nos

53 BI[#29066201]

Type of Tender (Two Bid/ PQB/ EOI/ RC/ Development/ ONE-BID

Indigenization/ Disposal of Scrap/ Security Item etc.) PROPRIETARY ARTICLE CERTIFICATE

Dates of sale of tender documents: From to during office hours.

Place of sale of tender documents
Closing date and time for receipt of tenders 03.12.2013 14:45:00
Place of receipt of tenders INDIA GOVERNMENT MINT, CHERLAPALLY,
Time and date of opening of tenders 03.12.2013 15:00:00
Place of opening of tenders INDIA GOVERNMENT MINT, CHERLAPALLY,
Nominated Person/ Designation to Receive Bulky KOTESWARA M RAO
Tenders (Clause 21.21.1 of GIT) Works manager

NOTE:
1."THIS NOTICE IS BEING PUBLISHED ONLY AS AN ABUNDANT PRECAUTION AND IS NOT AN OPEN
INVITATION TO QUOTE IN THE TENDER PARTICIPATION IN THIS TENDER IS BY INVITATION ONLY AND IS
LIMITED TO THE SELECTED INDIA GOVERNMENT MINT, HYDERABAD'S REGISTERED BIDDERS FOR THE
ITEM, WHO HAVE BEEN SENT THIS TENDER BY POST/COURIER. UNSOLICITED OFFERS ARE LIABLE TO
IGNORED."
2.Tenderers shall ensure that their tenders, duly sealed and signed, complete in all respects as per instructions
contained in the Tender Documents, are dropped in the tender box located at the address given below on or before
the closing date and time indicated in the Para 1 above, failing which the tenders will be treated as late and rejected.
3.In the event of any of the above mentioned dates being declared as a holiday/ closed day for the purchase
organisation, the tenders will be sold/ received/ opened on the next working day at the appointed time.
4.The tender documents are not transferable.

Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

Sec01.4
 Tender Number:6000003252

RAVI PRAKASH YADAV

OFFICER (MATERIALS)
PH.NO.040-27260629
INDIA GOVERNMENT MINT, CHERLAPALLY,
HYDERABAD
(Name , Designation, Address. tel. No. etc
Of the officer signing the document)

For and on behalf of

GENERAL MANAGER
HYDERABAD.

..........................................

..........................................
(Name Designation, Adress telephone number etc
of the officer signing the document)

For and on behalf of

...........................................

Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

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 Tender Number:6000003252

Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

Sec02.1
 Tender Number:6000003252

Section III: Specific Instructions to Tenderers (SIT)

The following Special Instructions to Tenderers will apply for this purchase. These special instructions will modify/
substitute/ supplement the corresponding General Instructions to Tenderers (GIT) incorporated in Section II. The
corresponding GIT clause numbers have also been indicated in the text below:
In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in the SIT shall
prevail.
(Clauses of GIT listed below include a possibility for variation in their provisions through SIT. There could be other
clauses in SIT as deemed fit.)

Sr No GIT Clause Topic SIT Provision

No.
04 11.2 Tender Currency SUPPLIER IS REQUESTED TO QUOTE PRICE
WITHIN 2 DECIMAL PLACE.QUOTATION WITH
PRICE QUOTE BEYOND 2 DECIMAL PLACE IS
IGNORED
07 19 Tender Validity 90 DAYS

Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

Sec03.1
 Tender Number:6000003252

Section IV: General Conditions of Contract (GCC)

Terms and Conditions relating to Tender: -

1. The tenderer shall, go through all the terms and conditions of the tender enquiry before he responds.
2. Last Date for receipt of tender is on or before _NA____ up to 02:45 PM. The Tender received After due date
and time will not be accepted for whatsoever reasons. Mint is not responsible for postal / courier delay.
3. (a) The Tender will be opened on NA in the presence of tenderers who may wish to be present. (b)
PAC quotation must be submitted on or before__03.12.2013 UP TO 2.45 PM__. The same will be opened on
receipt.
4. The tenderer who wish to attend bid opening, must have to submit authorization certificate of the respective
firm/ party at the time of bid opening.
5. In case EMD amount to be submitted along with the quotation, the DD may be drawn in favor of General
Manager, ' India Government Mint, (SPMCIL), Hyderabad'.
6. The General Manager, India Government Mint, Cherlapally, Hyderabad reserves the right to reject all or any of
the tenders without assigning any reason. His decision will be final and binding on the tenderer and no
correspondence will be entertained in this regard.
7. The General Manager, India Government Mint, Cherlapally, Hyderabad reserves the right to Short
close/Foreclose the Purchase/Work order at any given point of time without assigning any reason(s) whatsoever
8. The General Manager, India Government Mint, Hyderabad does not bind himself to issue a single Purchase
Order for all the above mentioned items and he reserves the right to issue separate Purchase Order for above
mentioned items.
9. Quotations must be on Letter Head for identifying the firm duly indicating the TIN Number (Regd. No. of CST /
VAT) of your firm. Quotation sent by e-mail or fax will not be considered. unless the hard copy of quotation
reaches India Government Mint, Hyderabad on or before due date & time of Opening as mentioned above.
10. Quotations will not be considered: a) If rates are not quoted as per the quantities asked for. b) If TIN number
is not mentioned in the quotations. c) If EMD is not enclosed along with quotation when required as mentioned
overleaf.
11. Taxes & Duties, Packing, Forwarding, Insurance if any should be mentioned separately and the details there
of should be mentioned in the quotation.
12. More than one quotation in a single sealed envelope will not be considered
13. Rate should be quoted for free delivery of the item at India Govt. Mint, Hyderabad.
14. Quotation and rate should be valid for 90 Days from the date of opening.
15. Tenderer must mention that they will supply the item strictly as per our specifications.
16. If the item ordered as a result of this enquiry are not delivered in time, we reserve the right to cancel the order
and the item will be procured from any alternate source at the risk of the supplier.
17. If it is discovered that the item supplied are not exactly according to the specifications then The item will be
rejected and replaced at supplier's cost.
18. Delivery Period: Items to be delivered within 30 days from the date of issue of Mint P.O.
19. Wherever the order value exceeds Rs.1,50,000/- you are required to submit security deposit i.e. an amount
equal to 10% of the order value before release of order for faithful performance/execution of the order.The same will
be valid (refunded) for a period of 60 days, beyond the date of completion of all contractual obligations of the
contractor, including warranty obligation.
20. Payment will be made within 30 days after full receipt, acceptance, approval of the concerned Authority and
subject to submission of bill in triplicate. No advance payment will be made.
21. Income tax shall be recovered at source as per rules wherever applicable.
22. Payment will be made by e-payment only & for the purpose of e-payment kindly ensures to submit the following
information of your Bank details along with Quotation: I. Applicant (Remitter) Details: Account Title, Debit Account
No., Account Type: Current /Saving / Cash Credit etc., II. Beneficiary Details: Beneficiary Name, Credit Account
No., Centre (Location), Name of Bank along with Address & Branch Code. III. Account Type: IFSC Code, MICR
Code, Email I.D. and Mobile Number of the beneficiary.
23. Please mention your VAT / Service Tax Registration No., PAN No.
24. While submitting your offer, please return the original Tender Enquiry duly signed by you.
25. Correct Enquiry number and opening date should be super scribed on the sealed envelopes.

Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

Sec04.1
 Tender Number:6000003252

26. Quotation to be submitted in Indian Rupees (INR) only.

27. Liquidated damages: - If the supplier fails to deliver any or all of the goods or fails to perform the services within
the time frame incorporated in the contract, India Government Mint, Hyderabad shall, without prejudice to other
rights and remedies available to India Government Mint, Hyderabad. under the contract, deduct from the contract
price, as liquidated damages, a sum equivalent to the 0.5% of the delivered price of the delayed goods and/or
services for each week of delay or part thereof until actual delivery or performance, subject to a maximum deduction
of the 10% of the delayed goods# or services# contract price.
28. This tender enquiry is not transferable. Unsigned tenders will be rejected.
29. The bidder has to mention whether they come under the Micro, Small and Medium Enterprise Development Act
# 2006.
30. Under no circumstances, the change in the price or substance of the bid is allowed or permitted During the
validity period of the offer. If the tenderer on their own varies or alters the price or any conditions of their offer
already quoted after opening of the tender enquiry, such tender enquiry shall be rejected without any further
reference, and also EMD will be forfeited.
31. For further clarification, you may look into SBD of the Procurement Manual at SPMCIL.Website.
32. Acceptance of material is subject to our approval.
33. No #CONDITIONAL TENDER## shall be accepted.

OFFICER (Materials)
FOR GENERAL MANAGER
INDIA GOVERNMENT MINT
HYDERABAD

Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

Sec04.2
 Tender Number:6000003252

Section V: Special Conditions of Contract (SCC)

The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding clauses of
General Conditions of Contract (GCC) relating to the SCC stipulations have also been incorporated below. These
Special Conditions will modify/ substitute/ supplement the corresponding (GCC) clauses.
Whenever there is any conflict between the provision in the GCC and that in the SCC, the provision contained in the
SCC shall prevail.
(Clauses of GCC listed below include a possibility for variation in their provisions through SCC. There could be other
clauses in SCC as deemed fit)

Sl.No GCC Clause Topic SCC Provision

. No.
01 8.2 Packing and making AT SUPPLIERS COST
02 11.2 Transportation of Domestic Goods AT SUPPLIERS COST
03 12.2 Insurance AT SUPPLIERS COST
06 16.2,16.4 Warrantee Clause SHALL BE A PERIOD OF MINIMUM ONE YEAR
07 19.3 Option Clause THE PURCHASER RETAINS THE RIGHT TO
PLACE ORDERS FOR ADDITIONAL QUANTITY
UP TO A MAXIMUM OF 25% OF THE
ORIGINALLY CONTRA
09 21.2 Taxes and Duties AS APPLICABLE
10 22,22.1,22.2,22 Terms and Mode of Payments WITHIN 30 DAYS AFTER SUPPLY &
.4,22.3,22.6 ACCEPTANCE OF MATERIAL
11 24.1 Quantum of LD 0.5% OF DELIVERED PRICE OF THE DELAYED
GOODS FOR EACH WEEK OF DELAY OR PART
THEREOF TO A MAXIMUM OF 10% OF
DELAYED GOODS

Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

Sec05.1
 Tender Number:6000003252

Section VI: List of Requirements

Schedule Breif Description of goods and services (Related Accounting Quantity Amount of Earnest
No. Specifications etc.are in Section-VII) Unit Money
00010 #MOULDED HOSE-RAD.INLET-T497TC nos 1.000 3800.00 RUPEES
THREE THOUSAND
EIGHT HUNDRED
ONLY
0.00
00020 #MOULDED HOSE-RAD.OUTLET-T497TC nos 1.000
00030 #BOTTLE MTG ARR [USE: 37100008 nos 1.000
00040 #EXHAUST SILENCER (02166450) nos 1.000
00050 #EXHAUST TAIL PIPE nos 1.000
00060 #(02400112)FILTELEM[9451037407] nos 4.000
00070 #FELT FILTR INSERT [9451037404] nos 4.000
00080 #(02654408)S4ENGLUB OIL FLT-GX nos 4.000
00090 #ELEMENT GX [ELOFIC NO EK 3246] nos 4.000
00100 #FILT ELMNT MICO GX[9451037406] nos 4.000
00110 #PREFILTR ELMNT GX [1457431003] nos 4.000
00120 #STRAINER ASSLY 6041-10300 - GX nos 3.000
00130 #HOSE ENG TO RAD nos 4.000
00140 #HOSE MOULDED -RAD TO ENGINE GX nos 4.000
00150 #FAN BELT LP - FR S4[!07DE0003] nos 2.000
00160 #FILTER-RETURN(6041-10380)- GX nos 2.000
00170 #IGNTION SWTCH-GX(ALT:71500275) nos 3.000
00180 #FILTER RETURN nos 1.000
00190 #OIL FILTER ASSY [FG: LF 16061] nos 2.000
00200 #JOINT DISTANCE PIECE[49DE0010] nos 2.000
00210 #JOINT STARTER MOTOR[49DE0008] nos 2.000
00220 #S4 ENG STOP CABLE [LDE0005268] nos 3.000
00230 #GLO ENGINE OIL - 10 LTR.PACK nos 4.000
00240 #GLO AUTO TRANS. FUILD - 10 LTR nos 4.000
00250 #GLO HYDRAULIC OIL - 20 LTR nos 6.000
00260 #LED INDICATOR LAMP RED 12V nos 3.000
00270 #TAIL LIGHT 2TE - L nos 6.000
00280 #(95521297)REV.HORN12-24V SIREN nos 3.000
00290 #A00150213 LIMIT SWITCH 5TD SB nos 3.000
00300 #BRKT REV HORN SENSING(MECH) GX nos 3.000
00310 #STRIP REVHORNSENSING(MECH)[GX] nos 3.000
00320 #ELEMENT-SUCTION STRAINER GX5TS nos 2.000
00330 #PIN [GX] nos 2.000
00340 #COT PIN 2.5X20MM*[_1ZM025020] nos 2.000
00350 #ACCELERATOR CABLE-M&M-TEL-GX-L nos 3.000
00360 #PIN-CLEVIS (ACCL SYS S4 & 3R nos 3.000

Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

Sec06.1
 Tender Number:6000003252

Schedule Breif Description of goods and services (Related Accounting Quantity Amount of Earnest
No. Specifications etc.are in Section-VII) Unit Money
00370 #MS PLAINWASHER M6(53110259[GX] nos 6.000
00380 #COTPIN 1/16X3/4 IN[GX _1F-212] nos 6.000
00390 #RESERVOIR-RADIATOR COOLANT GX nos 1.000
00400 #PRI FLT ELMT 4R1040NA[P755910] nos 2.000
00410 #SEC FLT ELMT 4R1040NA[P755911] nos 2.000
00420 #(37100013)MODFICATION TO M.CYL nos 1.000
00430 #FORK 1200LG 5TSB(U:MH02175090 nos 2.000
00440 #ADJUSTER ASSY nos 4.000
00450 #BRAKE SHOE ASSLY,BOND+RIVET GX nos 8.000
00460 #SPRING nos 8.000
00470 #KEY SHOE ANCHOR nos 8.000
00480 #W C ASSLY G/GX3T [BI 64677953] nos 4.000
00490 #GUIDE PIN SPRING nos 8.000
00500 #FITTING nos 4.000
00510 #FITTING BOLTS [381 3676] nos 4.000
00520 #(02007669) COPPER WASHER 2TE nos 8.000
00530 #MASTER CYL ASSLY BI[#29066201] nos 2.000
DD shall be submitted in the form of a Demand Draft drawn in favour of #India Govt. Mint, Hyderabad, (A unit of
SPMCIL )#on any Nationalized Bank payable at Hyderabad.

Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

Sec06.2
 Tender Number:6000003252

Section VII: Technical Specifications

Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

Sec07.1
 Tender Number:6000003252

Mailing List (List of Vendors)

S.No. Vendor Number Vendor name Vendor Address

1 103773 GODREJ & BOYCE MFG CO. LTD GODREJ & BOYCE MFG CO. LTD
5-4-94 To 97, 2Nd Flr, F# 201 & 202
MG ROAD, Secunderabad 500003

Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

Sec07.2