Human Resource

Information System
(HRIS)
Dr Amit k Lal
Founder @ Skillics
What is HRIS
It is a systematic way of storing data & information for
each individual employee to aid planning, decision making
& submitting of returns and reports to the top
management.

A method by which an organization collects, analyses &

reports the information about people and job.
Objectives of HRIS
❑ To offer sufficient, comprehensive & ongoing information
about people & jobs.

❑To supply up to date information at a reasonable cost.

❑To offer data security & personal privacy.

 Steps in HRIS System

Planning Analysis Designing Implementing Maintainence

• Setting up the • Defining the • Examining the • Training the • Time to time
process requirement flow of people check ups
• Feasibility • Vendor information • Collecting the • Auditing to
Study Selection • Assembling data ensure
• Selecting a • Negotiation the Sub • Implementing
team for systems the system
implementing • Identifying the
HRIS Gaps (if any)
Application of HRIS
Job Description Recruitment and Selection
Produce printout that describe the Applicant Tracking
jobs according to the specification
and input by the user. Job Person Matching

HR Planning
Forecasting the actual demand
Calculating the surplus and shortage
based on department and projects.
Training and Development
Identify training needs, setting
skills levels
Career Planning
Application of HRIS
❖Performance Appraisal
Performance Assessment
Goal Accomplishment
Reward Management
❖ Job Evaluation
Helps in determining the job
level and allocation of marks
accordingly
Compensation
Track, analyse and report of Salaries
Automated Bonus and pay grade
structure reports
Succession Planning
Report candidates who are
eligible and necessary
experience for the position.
Benefits of HRIS
❑Higher speed of retrieval and processing of data
❑Reduction in duplication of efforts leading to reduced cost
❑Ease in classifying and reclassifying data
❑Better analysis leading to more effective decision making
❑Higher accuracy of information/report generated
Limitation of HRIS
❑It may be expensive in terms of finance and manpower

❑It may be inconvenient for organization where people don’t have the
understanding using systems.

❑It may not suitable for organization people lack data management skills.
Thanks
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