सी.एस.आई.

आर-खनिज एवं पदार्थ प्रौद्योगिकी संस्र्ाि

CSIR - INSTITUTE OF MINERALS AND MATERIALS TECHNOLOGY
वैज्ञानिक तथा औद्योगिक अिुसंधाि परिषद
COUNCIL OF SCIENTIFIC AND INDUSTRIAL RESEARCH
आचायथ ववहर, भव
ु िेश्वर-751013, ओडिशा
ACHARYA VIHAR, BHUBANESWAR-751013, ODISHA
website: www.immt.res.in, E-mail: spo@immt.res.in, Tel: 0674-237-9258/9393/9493

NOTICE INVITING TENDER THROUGH E-PROCUREMENT

Tender Notice No. – IMMT/P/AMC/11/2014 Dated: 16.10.2020

To,
M/s. Spectris Technologies Pvt. Ltd.,
701-705, JMD Megapolis, Sohna Road,
Sector 48, Gurgaon, Haryana-122001
Email: Shreya.singha@panalytical.com

CSIR-Institute of Minerals and Materials Technology, Bhubaneswar is a constituent establishment of

Council of Scientific & Industrial Research (CSIR) under Ministry of Science & Technology, Govt. of India,
New Delhi. It is a premier Research Organization in the field of Minerals and Materials.
Director, CSIR-IMMT invites online bids (in Single bid) for following items through Central Public
Procurement Portal (http://www.etenders.gov.in). You are requested to submit online bids, strictly as
per the item, terms & conditions mentioned in the tender document. Since we are engaged in Research
and Development activities of National/International importance, therefore, please quote your bare
minimum price.

Sl. No. Description of Item Unit Period

1. Non-Comprehensive AMC for PANalytical X’pert PRO XRD 01 ONE YEAR

Sl. No.: DY2726

IMPORTANT DATES
Tender Publishing Date 16.10.2020 at 1855 Hrs
Document Download Start Date 16.10.2020 at 1855 Hrs
Seek Clarification Start Date NA
Seek Clarification End Date NA
Bid Submission Start Date 16.10.2020 at 1855 Hrs
Bid Submission End Date 27.10.2020 at 1500 Hrs
Bid Opening Date 28.10.2020 at 1500 Hrs

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 INSTRUCTIONS TO BIDDERS FOR ONLINE BID SUBMISSION
1. The tender form/bid documents can be downloaded from the Central Public Procurement Portal: (URL:
https://etenders.gov.in/eprocure/app).
2. You are required to submit soft copies of your bids electronically in Single Bid System as per item , terms &
conditions of the NIT through the Central Public Procurement Portal (URL:
https://etenders.gov.in/eprocure/app) within the due date. Manual/Off line bid shall not be accepted
under any circumstances.
3. Any Amendment/Corrigendum for this tender document will be hosted in the Central Public Procurement
Portal https://etenders.gov.in/eprocure/app only. Bidders are advised to visit the website regularly to know
such details.
4. Only enrolled/registered bidders with the above portal would be allowed to participate in the tendering
process using valid Digital signature certificate (DSC).
5. At any time prior to the due date for submission of bids, the purchaser may, for any reason, whether at its
own initiative or response to a clarification requested by a prospective bidder, modify the bidding
documents by Amendment.
6. In order to allow prospective bidders reasonable time to take the Amendment into account while
formulating their bids, the Purchaser, at the discretion, may extend the due date for the submission of bids
and host the changes in https://etenders.gov.in/eprocure/app of the Purchaser.
7. The bids so received will be opened on the due date & time. In the event of the date specified for bid
opening being declared as a closed holiday for CSIR-IMMT, the due date for opening of bids will be the
following working day at the appointed time. No separate intimation shall be sent to the bidders in this
regard.
8. The prospective bidder may obtain further information/clarification from the office of the: Stores &
Purchase, CSIR-IMMT, Bhubaneswar –751 013, Odisha, INDIA or by e-mail: spo@immt.res.in .
9. The Firms are also required to submit/upload copies of the following documents along with their
Bid/quotation:
a. Copy of PAN card in the name of firm/proprietor.
b. Copy of GST Certificate/GST No of the firm/proprietor.
c. Copy of RTGS/Bank details.
d. OEM’s Authorization Form (in case the bid has been submitted by Authorized service provider).
e. Bidders may please take a note of CSIR-IMMT GST No. 21AAATC2716R1ZR. Bidders should mention
GST No. of CSIR-IMMT in the invoice at the appropriate place.
f. The bidders are requested to furnish the user list including recent customer, if any.
10. Tenders/Quotations must be uploaded in advance so that any inconvenience due to technical or server
issue on last date/time can be avoided. Any request of extension regarding last date and opening date
may not be entertained.

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 TERMS AND CONDITIONS
1. Number of Visits: Submit your AMC (Annual Maintenance Contract) with Two Preventive Maintenance
Visits and One Breakdown Visit.
2. The quotation must be free from corrections/erasures. In case there is any unavoidable correction it
should be properly attested. If not the quotation may not be considered. Hand written quotations will
not be considered.
3. Reasonability of Prices: a) Please quote best minimum prices applicable for a premiere Research
Institution, leaving no scope for any further negotiations on prices. b) A certificate should be given to the
effect that the quoted prices are the minimum and they have not quoted the same item on lesser rates
than those being offered to CSIR-IMMT to any other customers nor they will do so till the validity of offer
or execution of the Service Order, whichever is later.
4. Price: The Bidder should submit their price bid/ Bill of quantity (BOQ) in Ms-Excel format.
5. Payment Terms: Payment for maintenance and service will be made on half yearly basis after completion
of each service by the RTGS through our bankers State Bank of India, IMMT Campus Branch, IMMT,
Bhubaneswar – 751013.
6. The price quoted shall remain fixed during the contract period and shall not vary on any account. No bid
may be withdrawn substituted or modified in the interval between the deadline for submission of bids and
the expiration of the period of bid validity specified by the Bidder on the Bid Form or any extension thereof.
7. Income Tax/GST will be deducted at source as per prevailing rules.
8. A copy of service report against each visit (both routine and breakdown) shall be submitted in the office
of Stores and Purchase and sign the AMC attendance register kept in S&P Division, on the same day of
servicing failing which the bill will not be admitted for payment.
9. The Bill should accompany the Original Service report and the payment for rendering services shall be
made only after completion of Preventive Maintenance visit period subject to satisfactory service
certificate given by the concerned user on quarterly or half-yearly basis.
10. No Advance payment will be made.
11. Any type of payment claimed after 3 years will not be entertained by the Institute.
12. Validity: Offer validity should be for at least 90 days from the date of Bid Opening.
13. If a firm quotes total material/item amount as Nil Charges/ Consideration, the bid shall be treated as
unresponsive and will not be considered.
14. Force Majeure: The supplier shall not be liable for forfeiture of its performance bank guarantee, liquidated
damages or termination for default, if and to the extent that, its delay in performance or other failure to
perform its obligations under the Contract is the result of an event of Force Majeure.
15. CSIR-IMMT, Bhubaneswar will reject a bid which is not substantially responsive. A substantially responsive
bid is one, which conforms to all the terms & conditions of the NIT.
16. All disputes shall be settled in accordance with the Indian Arbitration & Conciliation Act 1996. The place of
Jurisdiction shall be Bhubaneswar, Odisha (India).
17. The Director, CSIR-IMMT reserves the right to accept or reject any or all the quotations received without
assigning any reasons.

s/d-
Stores & Purchase Officer
Email: spo@immt.res.in
Tel.: 0674-237-9258/9493/9393
Signature Not Verified
Digitally signed by NOAS DUNGDUNG
Date: 2020.10.16 16:30:50Page
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Location: eProcurement System for Central
PSUs