Tendernotice 1

OIL-Assam Hindustan Prefab Limited
TENDER DOCUMENT
(Through e-Tendering)
Name of work: Planning & Designing, conceptual layout, Estimating, Preparation

& Submission of Drawings, Bill of Quantities and all other allied
Architectural & Engineering Consultancy Services for
establishment of G+6 storied New Residential Complex in
Duliajan, Assam.
NIT No. HPL/PM(C)/TC /OIL/2020-21/16 Date. 08 .08.2020
ISSUED TO :- ______________________________________
___________________________________________
HINDUSTAN PREFAB LIMITED

(A Govt. of India Enterprise)
Jangpura, New Delhi-110014
CIN: U74899DL1953GOI002220
Ph- (011) 43149800-899, Fax: (011) 26340365
WEB: www.hindprefab.org, Email: :- hindprefab@gmail.com
Seal & Signature of Tenderer 1 HPL


JANGPURA, NEW DELHI- 110014
NOTICE INVITING e-TENDER
1. NIT No. HPL/PM(C)/TC /OIL/2020-21/16 Date. 08 .08.2020Sealed

e-tenders are invited from technically & financially sound and experienced A&E Consultants /
Architects to render their professional services for the following work in two bid system as
detailed below:-
Tendering Document No. HPL/PM(C)/TC /OIL/2020-21/16 Date.

08 .08.2020
Name of the Work
Planning & Designing, conceptual layout, Estimating,
Preparation & Submission of Drawings, Bill of Quantities and
all other allied Architectural & Engineering Consultancy
Services for establishment of G+6 storied New Residential
Complex in Duliajan, Assam.
Estimated Cost of Project Rs. 146.00 Crs
Estimated cost for A&E Consultant Rs. 146.00 lacs
Period of completion 30 months

Earnest Money Deposit Rs. 2.92 lakh/- in the shape of DD only in favour of
Hindustan Prefab Limited and, payable at New Delhi (Bank
Guarantee will not be accepted)
Non-refundable cost of Tender Rs. 5900/-(Non Refundable)- in the shape of DD in favour
document of Hindustan Prefab Limited and, payable at New Delhi
Last date & time of submission of Up to 27.08.2020 by 3.00 PM

online tender
Period during which hard copy in Before and up to 3.00 PM on 27.08.2020 in the office of In-
Original of EMD, letter of Charge TC at Hindustan Prefab Limited, Jangpura, New
Acceptance of tender conditions Delhi-110014
shall be submitted. (Do not submit
hard copy of financial bid)
Date & Time of Opening of 28.08.2020at 3.30 PM
technical tender
Validity of offer 180 days from the date of opening of price tender
Presentation Date, Time & Venue To be intimated later on via email only
Opening of price bid To be intimated later on
Financial Bid : Financial Bid shall be opened only of those agencies who have qualified the technical
evaluation by the committee.

The tender document can be downloaded from website www.eprocure.gov.in. “Any

Corrigendum/addendum, if any, would appear only on the HPL web site and not to be
published in any News paper”.
2.0 The intending tenderer must read the terms and conditions of HPL carefully. He should only
submit his tender if he considers himself eligible as per eligibility criteria and he is in
possession of all the documents required.
3.0 Those intending tenderers/Architect/Consultant not registered on the website i.e.

www.eprocure.gov.in. mentioned above are required to get registered beforehand. If
needed they can be imparted training on online tendering process as per details
available on the website i.e. www.eprocure.gov.in.
4.0 The intending tenderer must have class-III digital signature to submit the tender.
5.0 The Tender Document as uploaded can be viewed and downloaded free of cost by anyone
including intending tenderer. But the tender can be submitted only after uploading the
mandatory scanned documents such as (a) Demand Draft of any Scheduled/ Nationalized
towards cost of tender document (b) Demand Draft of any Scheduled/ Nationalized against
EMD & all other documents as per Notice Inviting e-tender.
6.0 Set of Contract / Tender Documents:

The following documents will constitute set of tender documents:-
a) Notice Inviting e-Tender
b) Conditions of contract
c) Financial Bid
d) Acceptance of Tender Conditions
e) Integrity Pact
f) Corrigendum, if any
7.0 If any problem related to online filling, please contact help desk no. 011-49424365. If not satisfied
with help desk response, kindly contact Tender Cell telephone Number.
8.0 HPL will not be responsible for any type of failure of network at Architect/Consultant end. So
you are advised to fill tender with sufficient time in hand to avoid last moment rush.
9.0 Deleted
10.0 Joint ventures are not accepted.
11.0 HPL reserves the right to accept any or reject all the tenders and split up the work among more
than one parties without assigning any reasons thereof. HPL reserve the right to terminate the
work in between by giving one month notice without any financial liability.
12.0 The tenderers are required to quote strictly as per terms and conditions, specifications, standards
given in the tender documents and not to stipulate any deviations.
13.0 After submission of the tender the tenderer can re-submit revised tender any number of times
but before last time and date of submission of tender as notified
14.0 When it is desired by HPL to submit revised financial tender then it shall be mandatory to
submit revised financial tender. If not submitted then the tender submitted earlier shall become
invalid.
15. 0 On opening date, the tenderers can login and see the tender opening results.

16.0 Architect/Consultant can upload documents in the form of PDF format.
17.0 Architect/Consultant to upload scanned copies of all the documents including valid GST
registration/EPF registration/Sales Tax registration, PAN No. as stipulated in the tender
document.
18.0 If the Architect/Consultant is found ineligible after opening of tender, his tender shall become
invalid and cost of bid document shall not be refunded.
19.0 If any discrepancy is noticed between the documents as uploaded at the time of submission of
tender and hard copies as submitted physically by the Architect/Consultant the tender shall
become invalid and cost of tender document shall not be refunded.
20.0 Notwithstanding anything stated above, HPL reserves the right to assess the capabilities and
capacity of the tenderers to perform the contract, in the overall interest of HPL. In case,
tenderers capabilities and capacities are not found satisfactory, HPL reserves the right to reject
the tender.
21.0 In case of Percentage Rate Tender, Architect/Consultant must ensure to quote single
percentage rate. The column meant for quoting rate in figures appears in pink colour and the
moment rate is entered, it turns sky blue, The Rate shall be quoted upto 2 Decimals.
22.0 In case of Item Rate Tender, price shall be entered against each item in the Bill of Quantities /
Schedule of Quantities. The cost of item against which the Architect/Consultant has failed to
enter a rate or price shall be deemed to be covered by rates and prices of other items in Bill of
Quantities / Schedule of Quantities and no payment shall be made for the quantities executed
for items against which rate has not been quoted by the Architect/Consultant. The column
meant for quoting rate in figures appears in pink/yellow colour and the moment rate is entered,
it turns sky blue. The Rate shall be Quoted up to 2 Decimals.
23.0 In addition to this, while selecting any of the cells a warning appears that if any cell is left
blank the same shall be treated as “0”. Therefore, if any cell is left blank and no rate is quoted
by the tenderers, rate of such item shall be treated as “0” (ZERO).
24.0 The tenderer if required may submit questions in writing by e-mail at

tendercell@gmail.com to seek clarifications latest by 26.08.2020 to the office of PM(C)-TC
at Hindustan Prefab Limited, Jangpura, New Delhi : 110 014. The tenderers are requested to
submit their technical and commercial queries separately so that those could be replied
suitably.
25.0 The tender document submitted/uploaded by the Architect/Consultant should be self

attested.
26. Important Note:-

1) The risk of non award of work and constancy no amount payable to the
bidders/architect is well confirmed by the bidder, and he will not entitle for any claim
what so ever.
2) All the uploaded documents including other documents as per NIT should be submitted in
hard copy as per time and date mentioned in the NIT.
3) The agency has to visit site for collecting datas before preparation of Detail Project report
along with justification of rates (DPR) documents at his own cost.
4) In case, the work quantum as already stipulated in this NIT is increased and same design is
proposed for the increased quantum, rate of consultancy will be half of the quoted rates for
original work.
5) The bidders must be visit the work site before quoting the rates in the tender.

6) One authorized Architect from Architect consultant will be present in working time to the
site failing which penalty will be imposed @ Rs. 30,000 per month.
7) If architect agency delayed in submission of working drawing as when required by
HPL/Client, penalty will be imposed @0.5% of the estimated cost per week subjected up-
to maximum 5% of the estimated cost.
8) The bidder should have a well established office in NER (Compulsory) .
9) The bidder should have minimum 02 running projects in NER (Compulsory)
27.0 List of Mandatory Documents to be scanned and uploaded within the period of tender
submission.
a) Demand Draft against EMD or Demand Draft & Bank Guarantee against EMD as the
case may be.
b) Demand Draft towards cost of Bid Document.
c) Certificates of work experience and documents pertaining to Eligibility criteria/NIT.

d) Valid Solvency Certificate as required in the NIT.
e) Balance Sheet of the firm as mention in the NIT.

f) Work experience certificate issued as per Performa Form-C will be consider for
evaluation purposes (No other formats will be consider)
g) Copy of valid EPF Certificate, PAN & GST registration.
h) Letter of Acceptance of tender conditions unconditional must be signed and sealed as per
tender documents Annexure -I of this NIT.
i) Power of Attorney of the person having Digital Signature for signing/Submitting the bid.
j) From A to E
k) Private works completion certificates should be accompanied with TDS Certificates for
each work.
l) Integrity pact must be signed and sealed at the time of uploaded documents.
27.1 No hard copy required except EMD cost, Tender cost and Acceptance letter Annexure-I.
27.2 Price bid will be submitted online only, do not submit hard copy of price bid.


JANGPURA, NEW DELHI-110014
Annexure-I
ACCEPTANCE LETTER
TO BE ENCLOSED ALONGWITH EMD IN ENVELOPE – I
Hindustan Prefab Limited

(Address of submission as mentioned in “Notice Inviting Tender”)
NAME OF WORK : Planning & Designing, conceptual layout, Estimating, Preparation &
Submission of Drawings, Bill of Quantities and all other allied Architectural & Engineering
Consultancy Services for establishment of G+6 storied New Residential Complex in Duliajan,
Assam.
NIT No. HPL/PM(C)/TC /OIL/2020-21/16 Date. 08 .08.2020
Sir,
ACCEPTANCE OF TENDER CONDITIONS
1. The tender documents for the work as mentioned in “NIT” have been sold to me/us by
Hindustan Prefab Limited and I / we hereby unconditionally accept the tender conditions
and tender documents in its entirety for the above work.
2. The contents of the Tender documents (Instructions to the Tenderers) have been noted
wherein it is clarified that after unconditionally accepting the tender condition in its
entirety, it is not permissible to put any remark(s)/ conditions (s) (except unconditional
rebate on price, if any) in the tender enclosed in “Envelope-1” and the same has been
followed in present case.
In case this provision of the tender is found violated at any time after opening “Envelope-
I” , I/ We agree that the tender shall be summarily rejected and HPL shall, without
prejudice to any other right or remedy be at liberty to forfeit the full said earnest money
absolutely.
3. The required earnest money for this work is enclosed herewith.
4. It is to confirm that we have seen all the corrigendums / addendums issued by HPL upto the
last date and time of submission of tenders.
Yours faithfully,
(Signature of the tenderer)

With rubber stamp
Dated: _______________

INTEGRITY PACT
BETWEEN
Shri Nand Lal Singh, Spl. (DG) CPWD (Retd.), (Mobile No. 09830121650 and Email-
nlsingh@gmail.com ) on behalf of HINDUSTAN PREFAB LIMITED(HPL) hereinafter referred
to as “The Principal” (which expression, unless repugnant to the context thereof, shall mean and
include its legal representatives, heirs and assigns)
AND
………………………………………...hereinafter referred to as “The Bidder/Contractor”
(which expression, unless repugnant to the context thereof, shall mean and include its legal
representatives, heirs and assigns)
Preamble
The Principal intends to award, under laid down organizational procedures, contract(s) for “The
Secretary, Ponnani Municipality, Ponnani, Malappuram” (hereinafter referred to as the
„Project‟). The Principal necessarily requires full compliance with all relevant laws of the land,
rules, regulations, economic use of resources and of fairness/ transparency in its relations with its
Bidder(s) and/or Contractor(s).
In order to achieve these goals, the Principal will appoint an Independent External Monitor
(IEM), who will monitor the tender process and the execution of the contract for compliance with
the Integrity Pact by all parties concerned, for all works covered in the Project.
To meet the purpose aforesaid both the parties have agreed to comply this Integrity Agreement
(hereinafter referred to as "Integrity Pact" or "Pact"), the terms and conditions of which shall also
be read as integral part and parcel of the Tender/Bid documents and Contract between the parties.
NOW, THEREFORE, in consideration of mutual covenants contained in this Pact, the

parties hereby agree as follows and this Pact witnesses as under:
Section 1 –Commitments of the Principal
Obligations on Principal
The Employer is committed to follow the principle of Transparency, Equity and
Competitiveness in Public Procurement.
(1) The Principal commits itself to take all measures necessary to prevent corruption and to
observe the following principles: -
a. No employee of the Principal, personally or through family members or through any other
channel, will in connection with the tender for or the execution of a contract, demand, take
a promise for or accept, for self or third person, any material or immaterial benefit, which
the person is not legally entitled to.
b. The Principal will, during the tender process treat all Contractor(s)/Bidder(s) with equity
and reason. The Principal will in particular, before and during the tender process, provide
to all Contractor(s)/Bidder(s) the same information and will not provide to any
Contractor(s)/Bidder(s), confidential/additional information through which the
Contractor(s)/Bidder(s) could obtain an advantage in relation to the tender process or the
contract execution.
c. The Principal will exclude from the process all known prejudiced persons. The Principal
shall obtain bids from only those parties who have been short-listed or pre-qualified or
through a process of open advertisement/ web publishing or any combination thereof.
(2) If the Principal obtains information on the conduct of any of its employees, Contractor(s)
and/or Bidder(s), which is a criminal offence under the IPC/PC Act, or if there be a
substantive suspicion in this regard, the Principal will inform the Chief Vigilance Officer
or the principal will take remedial actions as per department/conduct rules and subject to
its discretion, can additionally initiate disciplinary actions.
(3) The Principal will enter into agreements with identical conditions with all
Contractor(s)/Bidder(s) for the different Work Packages in the aforesaid Project.
(4) The Principal will disqualify from the tender process all Contractor(s)/Bidder(s) with
estimated cost of work put to tender of Rs 1.0 crore and above, who do not sign this Pact
or violate its provisions.
Section 2 – Commitments of the Bidder(s) / Contractor(s)
Obligations on Bidder/Contractor
To accept and comply with the Integrity Agreement in letter and spirit and further agree that
execution of the said Integrity Agreement shall be separate and distinct from the main
contract, which will come into existence when tender/bid is finally accepted by Employer.
Duration of the Integrity Agreement shall be in the line with section 8 of the Integrity
Agreement.
Bidder/Contractor acknowledge that in the event of breach of the Integrity Agreement

Employer shall have unqualified, absolute and unfettered right to take action under section 3.
(1) It is required that each Bidder/Contractor (including their respective officers, employees
and sub-contractors) adhere to the highest ethical standards, and report to the Government
/ Department all suspected acts of fraud or corruption or Coercion or Collusion of
which it has knowledge or becomes aware, during the tendering process and throughout
the negotiation or award of a contract.
(2) The Bidder(s) / Contractor(s) commit(s) itself/themselves to take all measures necessary
to prevent corruption. He commits himself to observe the following principles during his
participation in the tender process and during the contract execution.
(a) The Bidder(s) / Contractor(s) will not, directly or through any other person or firm
offer, promise or give to any of the Principal‟s employees involved in the tender
process or the execution of the contract any material or other benefit which he/she is
not legally entitled to, in order to obtain in exchange any advantage, of any kind
whatsoever, during the tender process or during the execution of the contract.

(b) The Bidder(s)/Contractor(s) will not enter with other Bidders into any undisclosed
agreement or understanding, whether formal or informal. This applies in particular to
prices, specifications, certifications, subsidiary contracts, submission or non-
submission of bids or any other actions to restrict competitiveness or to introduce
cartelization in the bidding process.
(c) The Bidder(s)/Contractor(s) will not commit any offence under the relevant IPC/PC
Act. Further the Bidder(s)/Contractor(s) will not use improperly, for purpose of
competition or personal gain, or pass on to others, any information or document
provided by the Principal as part of the business relationship, regarding plans,
technical proposals and business details, including information contained or
transmitted electronically.
(d) The Bidder(s) / Contractor(s) of foreign origin shall disclose the name and address of
the Agents/representatives in India, if any. Similarly, the Bidder(s) / Contractor(s) of
Indian Nationality shall furnish the name and address of the foreign principals, if any.
Either the Indian agent on behalf of the foreign principal or the foreign principal
directly could bid in a tender but not both. It shall be incumbent on the Indian agent
and the foreign principal to Adhere to the relevant guidelines of Government of India,
issued from Time to time regarding availing services of Indian Agents for foreign
Suppliers.
Further details as mentioned in the “Guidelines on Indian Agents of Foreign

Suppliers” shall be disclosed by the Bidder(s) / Contractor(s). Further, as mentioned
in the Guidelines all the payments made to the Indian agent/representative have to be
in Indian Rupees only.
(e) The Bidder(s) / Contractor(s) will, when submitting his bid, disclose any and all
payments he has made, is committed to or intends to make to agents, brokers or any
other intermediaries in connection with the award of the contract.
(f) The Bidder(s) / Contractor(s) to disclose any transgression with any other company
that may impinge on the anti corruption principle.
(3) The Bidder(s) / Contractor(s) will not instigate third persons to commit offences outlined
above or be an accessory to such offences.
(4) The Bidder(s)/Contractor(s) will not, directly or through any other person or firm indulge
in fraudulent practice means a willful misrepresentation or omission of facts or
submission of fake/forged documents in order to induce public official to act in reliance
thereof, with the purpose of obtaining unjust advantage by or causing damage to justified
interest of others and/or to influence the procurement process to the detriment of the
Government interests.
(5) The Bidder(s)/Contractor(s) will not, directly or through any other person or firm use
Coercive Practices (means the act of obtaining something, compelling an action or
influencing a decision through intimidation, threat or the use of force directly or
indirectly, where potential or actual injury may befall upon a person, his/ her reputation
or property to influence their participation in the tendering process).
(6) The Bidder(s)/Contractor(s) signing IP shall not approach the Courts while representing
the matters to IEM and he/she will await their decision in the matter.
(7) The Bidder(s)/Contractor(s), in case of sub-contracting, the Principal contractor shall take
the responsibility of the adoption of IP by the sub-contractor.
Section 3: Disqualification from tender process and/or exclusion from future contracts.
Without prejudice to any rights that may be available to the Employer under law or the
Contract or its established policies and laid down procedures, the Employer shall have the
following rights in case of breach of this Integrity Pact by the Bidder(s)/Contractor(s) and the
Bidder/ Contractor accepts and undertakes to respect and uphold the Employer absolute right:
(1) If the Bidder(s) / Contractor(s), before awarding the Project or during execution has
committed a transgression by violating Section 2 above or in any other form so as to put
his reliability or credibility in question, the Principal, at its sole discretion, after giving
proper opportunity to the bidders entitled to disqualify the Bidder(s) / Contractor(s) from
the tender process or terminate the contract, if already awarded or exclude the
Bidder/Contractor from future contract award processes, for that reason, without prejudice
to any other legal rights or remedies available to the Principal under the relevant clauses
of GCC/SCC of the tender/contract. The imposition and duration of the exclusion will be
determined by the severity of transgression and determined by the Principal. Such
exclusion may be forever or for a limited period as decided by the Principal.
(2) If the Contractor(s)/Bidder(s) has committed a transgression through a violation of any of
the terms under Section 2 above or in any other form such as to put his reliability or
credibility into question, the Principal will also be entitled to exclude such
Contractor(s)/Bidder(s) from future tenders/contract award processes. The imposition and
duration of the exclusion will be determined by the Principal, keeping in view the severity
of the transgression. The severity will be determined by the circumstances of the case, in
particular, the number of transgressions and/or the amount of the damage.
(3) If it is observed after payment of final bill but before the expiry of validity of Integrity
Pact that the contractor has committed a transgression, through a violation of any of the
terms under Section 2 above or any other term(s) of this Pact, during the execution of
contract, the Principal will be entitled to exclude the contractor from further
tender/contract award processes.
(4) The exclusion will be imposed for a minimum period of six (6) months and a maximum
period of three (3) years.
(5) If the Contractor(s)/Bidder(s) can prove that he has restored/recouped the damage to the
Principal caused by him and has installed a suitable corruption prevention system, the
Principal may, at its sole discretion, revoke or reduce the exclusion period before the
expiry of the period of such exclusion.

Section 4: Compensation for Damages
(1) If the Principal has disqualified the Bidder(s)/Contractor(s) from the tender process prior to
the awarding of the Project according to Section 3, the Earnest Money Deposit (EMD)/ Bid
Security furnished, if any, along with the offer, as per terms of the Invitation of Tender,
shall also be forfeited. The Bidder(s)/Contractor(s) understands and agrees that this will be
in addition to the disqualification and exclusion of the Contractor(s)/Bidder(s) as may be
imposed by the Principal, in terms of Section 3 above.
(2) If, at any time after the awarding of the Project, the Principal has terminated the contract
according to Section 3, or if the Principal is entitled to terminate the contract according
to Section 3, the Security Deposit/Performance Bank Guarantee furnished by the
contractor, if any, as per the terms of the NIT/Contract shall be forfeited without
prejudice to any other legal rights and remedies available to the Principal under the
relevant clauses of General/ Special Conditions of Contract.
The Contractor(s)/Bidder(s) understands and agrees that this will be in addition to the
disqualification and exclusion of the Bidder(s)/Contractor(s), as may be imposed by the
Principal in terms of Section 3 above.
Section 5: Previous transgression
(1) The Bidder(s)/Contractor(s) herein declares that it has committed no transgressions in the
last 5 years with any other Company in any country conforming to the anti- corruption
approach as detailed herein or with government/ Central Government or State
Government or any other Public Sector Enterprise in India that could justify its exclusion
from the tender process.
(2) If at any point of time during the tender process or after the awarding of the Contract, it is
found that the Bidder(s)/Contractor(s) has made an incorrect statement on this subject, he
can be disqualified from the tender process or if, as the case may be, that the Contract, is
already awarded, it will be terminated for such reason and the Bidder(s)/Contractor(s) can
be black listed in terms of Section 3 above.
(3) If the Bidder/Contractor can prove that he has resorted / recouped the damage caused by
him and has installed a suitable corruption prevention system, the Employer may, at its
own discretion, revoke the exclusion prematurely.
Section 6: Independent External Monitor / Monitors
(1) The Principal shall, in case where the Project Value is in excess of Rs 1.0 crore and above,
appoint competent and credible Independent External Monitor(s) with clearance from
Central Vigilance Commission. The Monitor shall review independently, the cases
referred to it to assess whether and to what extent the parties concerned comply with the
obligations under this Integrity Pact.
(2) In case of non-compliance of the provisions of the Integrity Pact, the complaint/ non-
compliance is to be lodged by the aggrieved party with the Nodal Officer only, as shall be
appointed by the CMD, HPL. The Nodal Officer shall refer the complaint/ non-
compliance so received by him to the aforesaid Monitor.
(3) The Monitor will not be subject to any instructions by the representatives of the parties
and will perform its functions neutrally and independently. The Monitor shall report to the
Chairman-cum-Managing Director, HPL.
(4) The Bidder(s) / Contractor(s) accepts that the Monitor shall have the right to access,
without restriction, all Project documentation of the Principal including that provided by
the Contractor. The Contractor will also grant the Monitor, upon his/her request and
demonstration of a valid interest, unrestricted and unconditional access to its project
documentation. The Monitor is under contractual obligation to treat the information and
documents of the Bidder(s) / Contractor(s) with confidentiality.
(5) The Principal will provide to the Monitor, sufficient information about all meetings
among the parties related to the Project, provided such meetings could have an impact on
the contractual relations between the Principal and the Contractor.
(6) As soon as the Monitor notes, or believes to note, a violation of this Pact, he will so
inform the Principal and request the Principal to discontinue and/or take corrective action,
or to take other relevant action(s). The Monitor can in this regard submit non- binding
recommendations. However, beyond this, the Monitor has no right to demand from the
parties that they act in a specific manner and/or refrain from action and/or tolerate action.
(7) The Monitor will submit a written report to the CMD, HPL within 4 to 6 weeks from the
date of reference or intimation to it and, should the occasion arise, submit proposals for
corrective actions for the violation or the breaches of the provisions of the agreement
noticed by the Monitor.
(8) If the Monitor has reported to the CMD, HPL, of a substantiated suspicion of an offence
under relevant IPC/PC Act, and the CMD, HPL, has not, within the reasonable time taken
visible action to proceed against such offence or reported it to the Chief Vigilance Officer,
the Monitor may also transmit this information directly to the Chief Vigilance Officer,
HPL.
(9) The word „Monitor‟ means Independent External Monitor and includes both singular and
plural forms.
(10) For ensuring the desired transparency and objectivity in dealing with the complaints
arising out of any tendering process, the matter should be examined by the full panel of
IEMs jointly as far as possible, who would look into the records, conduct an
investigation, and submit their joint recommendations to the Management.
(11) IEM should examine the process integrity; they are not expected to concern themselves
with fixing of responsibility of officers. Complaints alleging malafide on the part of any
officer of the organization should be looked into by the CVO of the concerned
organization.
(12) The role of IEM is advisory, would not be legally binding and it is restricted to resolving
issued raised by an intending bidder regarding any aspect of the tender which allegedly
restricts competition or bias towards some bidders. At the same time, it must be
understood that IEMs are not consultants to the Management. Their role is independent
in nature and the advice once tendered would not be subject to review at the request of
the organizations.
(13) Issues like warranty / guarantee etc. should be outside the purview of IEMs.

(14) The role of the CVO of the organization shall remain unaffected by the presence of
IEMs. A matter being examined by the IEMs can be separately investigated by the CVO
in terms of the provisions of the CVC Act or Vigilance Manual, If a complaint is
received by him/her or directed to him/her by the commission.
Details of Independent External Monitors (IEMs)

Shri Nand Lal Singh,
Spl. (DG) CPWD (Retd.)
Mob:-09830121650
EMAil:-nlsingh@gmail.com
Section 7 – Criminal charges against violating Bidder(s)/Contractor(s)/

Subcontractor(s)
If the Principal obtains knowledge of conduct of a Bidder/Contractor or any employee or a

representative or an associate of a Bidder/Contractor, which constitutes a criminal offence
under the IPC/PC Act, or if the Principal has substantive suspicion in this regard, the Principal
will forthwith inform the same to the Chief Vigilance Officer, HPL.
Section 8 – Duration of the Integrity Pact
This Pact shall come into force when both parties have legally signed it. The Pact shall expire,
in case of the Contractor(s), 2 (two) months after the completion of defect liability period and
in case of the unsuccessful Bidder(s), 2 (two) months after the contract for the project has
been awarded.
If any claims is made / lodged during this time, the same shall be binding and continue to be
valid despite the lapse of this pact as specified above, unless it is discharged / determined by
CMD of HPL.
The Bidder(s)/Contractor(s), however, understands and agrees that even upon the
completion of the Project and/or the last payment under the Contract having been
made, if any transgression/violation of the terms of this Pact comes/is brought to
the notice of the Principal, it may, subject to its discretion, blacklist and/or
exclude such Bidder(s)/Contractor(s) as provided for in Section 3, without
prejudice to any other legal right or remedy so available to the Principal.
Section 9 – Other provisions

(1) This agreement is subject to Indian Law. Place of performance and
jurisdiction is the Registered Office of the Principal, i.e. New Delhi.
(2) Changes and supplements as well as termination notices need to be made in
writing.
(3) If the Bidder/Contractor is a partnership or a consortium, this agreement must
be signed by all partners or consortium members.
(4) Should one or several provisions of this agreement turn out to be invalid, the
remainder of this agreement shall remain valid and binding. In such a case,
the parties will strive to come to an agreement in accordance to their original
intentions.
(5) Wherever he or his as indicated in the above sections, the same may be read
as he/she or his/her, as the case may be.
(6) It is agreed term and condition that any dispute or difference arising between
the parties with regard to the terms of this Integrity Agreement / Pact, any
action taken by the Principal in accordance with this Integrity Agreement!
Pact or interpretation thereof shall not be subject to arbitration
(For & On behalf of the Principal) (For & On behalf of Bidder/ Contractor)
(Office Seal) (Office Seal)
Place-
Date-
Witness 1:
(Name & Address)
__________________________
Witness 2:
(Name & Address)

__________________

Instructions to Tenderer (ITT)
2.0 Online sealed open e-tenders on behalf of HPL are invited for the work of Planning &
Designing, conceptual layout, Estimating, Preparation & Submission of Drawings, Bill of
Quantities and all other allied Architectural & Engineering Consultancy Services for
establishment of G+6 storied New Residential Complex in Duliajan, Assam.
2.1 The estimated cost of A&E Consultancy works is Rs. 146.00 Lac and estimated cost of project
is Rs. 146.00 Crore (approx). These estimates, however, are given for merely as a rough
guide and as per PAR-2019. Final cost should be finalization after approval of total budget cost
estimated approved by client at later date.
3.0 The tender document as uploaded can be seen on website www.eprocure.gov.in and can be
downloaded free of cost.
4.0 Mode of Submission.

Earnest Money Deposit
Earnest Money Deposit of amount as mentioned in "NIT" required to be submitted along with
the tender shall be in the form of Demand Draft payable at place as mentioned in NIT in favour
of Hindustan Prefab Limited from any Nationalised/Scheduled Bank. The EMD (DD) shall be
valid for minimum period of 180 (One Hundred Eighty) days from last day of submission of
Tender. The EMD shall be scanned and uploaded to the e-Tendering website within the period
of tender submission and original should be deposited in office of HPL.
The EMD of all unsuccessful tenderers will be returned within thirty (30) days of the
declaration of successful tenderer (L-1). The EMD of L-2 party shall be returned after award of
work to L-1 agency. No interest will be payable by the HPL on the said amount covered under
EMD/Any other Security Deposit.
5.0 Interested bidders who wish to participate in the tender has also to make following payments in
the form of Demand Draft of any Nationalised/Scheduled Bank and to be scanned and uploaded
to the e-Tendering website within the period of bid submission :
Cost of Bid Document- Rs.5900/- in the shape of DD in favour of Hindustan Prefab Limited
payable at New Delhi.
Demand Draft against EMD and Cost of tender Document & Acceptance Letter shall be
placed in single sealed envelope superscripted as "Earnest Money”, Cost of Tender Document"
with name of work and due date of opening of the tender also mentioned thereon.
Certificate of work experience (if required) and other documents as specified in the tender and
Technical Bid shall be scanned and uploaded to the e-Tendering website within the period of
tender submission and certified & self attested with stamp copy of each shall be deposited in a
separate envelope marked as "Technical Bid”.
6.0 Both the envelopes shall be placed in another envelope with due mention of Name of work, date
& time of opening of tenders and to be submitted in the office of HPL after last date & time of
submission of tender on 27.08.2020 and up to 03.00 PM. The documents submitted shall be
opened on the next working day.

Online Technical tender documents submitted by intending tenderers shall be opened only of
those tenderers, whose Earnest Money Deposit, Cost of tender Document and other documents
placed in the envelope are found in order. The Price tender of those tenderers whose documents
found to be in order shall be opened. The date of opening of price tender shall be informed to the
tenderer subsequently.
7.0 The tender submitted shall become invalid if:-
i) The tenderer is found ineligible.
ii) The tenderers do not upload all the documents (including GST registration or required
documents as per list of mandatory documents as per clause no.27 of NIT) as stipulated in
the tender document.
iii) If any discrepancy is noticed between the documents as uploaded at the time of submission
of tender and hard copies as submitted physically in the office of tender opening authority.
8.0 VALIDITY OF TENDER

The Tender for the works shall remain open for acceptance for a period of One Eighty (180)
days from the date of opening of financial Bid. If any tenderer withdraws his tender before the
said period or issue of letter of acceptance, whichever is earlier, or makes any modifications in
the terms and conditions of the tender which are not acceptable to the HPL, then the HPL shall,
without prejudice to any other right or remedy, be at liberty to forfeit the said earnest money as
aforesaid. Further the tenderers shall not be allowed to participate in the retendering process of
work.
9.0 ACCEPTANCE OF TENDER

HPL reserves the right to reject any or all the tenders in part or full without assigning any
reason whatsoever. HPL does not bind itself to accept the lowest tender. The HPL reserves the
right to award the work to a single party or split the work amongst two or more parties as
deemed necessary without assigning any reason thereof. The Contractor is bound to accept the
part work as offered by HPL after split up at the quoted/negotiated rates.
10.0 The tenders shall be strictly as per the conditions of contract. Tenders with any additional
condition(s)/modifications shall be rejected.
11.0 The witnesses to the Tender/Contract Agreement shall be other than the tenderer(s) competing
for this work and must indicate full name, address, and status/occupation with dated signatures.
12.0 The acceptance of tender will rest with the HPL who does not bind itself to accept the lowest
tender and reserves to itself the right to reject any or all the tenders received without assigning
any reason thereof. Tenders in which, any of the prescribed conditions are not fulfilled or
found incomplete in any respect are liable to be rejected.
13.0 On acceptance of tender, the name of the accredited representative(s) of the contractor who
would be responsible for taking instructions from Engineer-in-Charge or its authorised
representative shall be intimated by the contractor within 07 days of issue date of letter of
Awards by HPL.
14.0 The tenderer shall not be permitted to tender for works if his near relative is posted in the
project office or concerned Zonal Office of the HPL. The contractor shall also intimate the
names of persons who are working with him in any capacity or are subsequently employed by
him and who are near relatives to any of the officers in HPL. Any breach of this condition by
the tenderer would render him liable to the withdrawal of the work awarded to him and
forfeiture of Earnest Money and Security Deposit. This may also debar the contractor from
tendering for future works under HPL
15.0 The time of completion of the entire work, as contained in contract shall be as mentioned in
"NIT”, which shall be reckoned from the 07th day after issue of the letter of Award by the HPL
16.0 Canvassing whether directly or indirectly, in connection with tenderers is strictly prohibitedand
the tenders submitted by the contractors who resort to canvassing will be liable for rejection.
17.0 The tender award, execution and completion of work shall be governed by tender documents
consisting of (but not limited to) Letter of Award/Letter of work order, Bill of Quantities,
Conditions of Contract.
18.0 ADDENDA/CORRIGENDA
Addenda/ Corrigenda to the tender documents may be issued prior to the date of submission of
the Addenda/ Corrigenda to the tender documents may be issued up to the date of submission
of the tender to clarify or effect modification in specification and/ or contract terms included
in various tender documents. The tenderer shall suitably take into consideration such
Addenda/ Corrigenda while submitting his tender. The tenderer shall return such Addenda/
Corrigenda duly signed and stamped as confirmation of its receipt & acceptance and submit
along with the tender document. All Addenda/ Corrigenda shall be signed and stamped on
each page by the tenderer and shall become part of the tender and contract documents. In case
of non working of websites, addendum/corrigendum shall be uploaded immediately on its
working
19.0 CLARIFICATION AFTER TENDER SUBMISSION
Tenderer‟s attention is drawn to the fact that during the period, the tenders are under consideration,
the tenderers are advised to refrain from contacting by any means, the HPL and/or his employees/
representatives on matters related to the tender under consideration and that if necessary, HPL will
obtain clarifications in writing or as may be necessary. The tender evaluation and process of award
of works is done by duly authorized Tender Scrutiny Committee and this committee is authorized to
discuss and get clarification from the tenderers.
20.0 Technical Qualification
The details of the buildings to be constructed are given in scope of work in General Conditions of
Contract (GCC) of the tender document.
The eligible tenderers who fulfill the criteria as mentioned in the NIT /ITT at S. No. 5 of ITT shall
be invited for participating in the presentation before the Committee constituted for the purpose by
HPL. The Architect firm/Consultant shall bring hard & soft copy of related details at the time of
presentation. The venue for presentation is HPL Conference Hall, Jangpura and date and time
will be intimated later to successful bidders
The committee shall evaluate the presentation and would assign the marks independently and then
the assigned marks would be included in the marks obtained by the bidder in technical bid as per
NIT.
The consultant shall have no right to challenge the marks assigned by the individual member of
the committee and, individual member of the committee shall have no liability to applicant in this
regard. No correspondence would be entertained challenging or contesting the marking by the
individual member of the committee.
The committee will select the Architects firms/Consultant on the basis of their Technical
evaluation. The financial bid of that Architect firm/consultant shall only be opened who secure
minimum 70% out of total marks in the Technical evaluation.
The committee shall evaluate the Technical evaluation of consultants by applying the evaluation
criteria, sub-criteria, and point system as stipulated here in under.
21.0 Tender Evaluation
21.01 The bid document of the participating Architects will be evaluated by a duly constituted/authorized
committee of HPL based on the following criteria for Technical Bid (based on information
provided by the bidders). Therefore the bidders are requested to provide authenticate, updated
documentary evidential information along with their bid. No request for subsequent production of
documents will be allowed.
22.02 Technical Evaluation Methodology:
Eligible bidders shall be evaluated for a score (A) to short list the qualified bidders for financial bid
on the basis of project experience, manpower & infrastructure as follow:-
SN Items Marks
1. Projects Designed & completed (subject to maximum 15 marks):- 15
Rendering consultancy for Resdensial building with central /state government organization of value
(within the last 5 years)
(a) Rs. 100 Crores will carry 3 marks each for a maximum of 12 marks
(b) Rs. 140 Crores and above will carry 4 marks each subject to maximum marks.
2. Completion Certificates of last 5 Five years obtained from clients. (subject to maximum 10
10
marks)
(a) Each certificate of value Rs. 100 Crores will carry 2 marks each for a maximum of 6 marks.
(b) Each certificate of value above Rs. 100 Crores shall carry 1 additional marks for every
Rs. 10 Crores subject to maximum marks.
3. Architectural & Engineering Consultancy Services for the work of Residential complex
completed (within the last 5 years) each. (subject to maximum 15 marks) 15
(a) Each project valued Rs. 100 Crores will carry 7 marks each.
(b) Project valued above Rs. 140 Crores shall carry 2 additional mark for every
Rs. 04 Crores in excess of Rs. 140 Crores. Maximum of 15 marks
4. Technical Manpower & in-house Infrastructures(subject to maximum 10 marks) 10

The Technical Staff with the consultant on full time basis (10 marks)
i. Either at least one Director/Partner of the agency are the architect with valid registration
from council of Architect with at least 20 Years of experience subject to maximum 05
marks.
ii. For each graduate Architect/ Engineer with at least 2 yrs. service with the firm and
minimum 15 yrs of experience overall, 2 marks each subject to maximum 02 marks.
iii. For each post graduate Architect/ Engineer in Structural, Electrical, PHE, Air-
conditioning etc. with at least 2 yrs. service with the firm and minimum 5yrs of
experience overall, 2 marks each subject to maximum 02 marks.

iv. Interior Designer with at least 2 yrs. service with the firm and minimum 5yrs of
experience overall, 1 mark each subject to maximum 01 mark.
5. Quality of the Concept Plan and design concept in the form of Power Point Presentation and
30
hard copy as detailed in Table- 1
Total – (Score A) 80
Table –1
Evaluation criteria of the Design Concept presentation.(In Reference to Draft Project Report)
SN Items Marks
1 Optimized building design to reduce conventional energy demand in terms of Electrical 10
energy consumption using natural light and air
2 Adaptation of efficient design and technology to reduce time of construction (Activity chart 10
shall be provided)
.
3 Overall presentation: Master plan including circulation system, architectural & other key 10
features, creative concept and theme depiction, overall aesthetic of the building including
broad specification major materials proposed to be used.
Note: Enlisted A&E agencies are also required to qualify the above technical evaluation process & need to
submit the requisite documents at the time of submission of tender.
Requisite Documents :
1. Independent parking space in terms of number of cars within ground floor/ stilt area.
2. Effective utilization of open space (greenery, park, road side plantation) in terms of percentage plot area.
3. Effective space utilization of building ( cumulative Carpet area/ total floor area)
4. Criteria for ground coverage: Max ground coverage 20% and Min Ground Coverage 13.16%.
5. Max. FAR ( Floor Area Ratio) = Total floor area /Plot area = 1
6. Optimized building design to reduce conventional energy demand in terms of Electrical energy consumption
using natural light and air
7. Adaptation of efficient design and technology to reduce time of construction (Activity chart shall be
provided)
8. Master plan including circulation system, architectural & other key features, creative concept and theme
depiction, overall aesthetic of the building including broad specification major materials proposed to be
used.
Note - 1. Bidder shall submit documentary evidence to support their claim against the parameters mentioned
above. All such documents (against point nos. 1 to 7) including Master plan should be submitted
along with the technical bid.
2. For point No 1 to 7: Detailed calculation with relevant drawings and design (soft copy of Auto-
CAD drawing shall have to be provided for better understanding for point nos. 3, 4,5,6 & 7)
The Tenderers / firms in addition to the experience in such type of works should be fully equipped with
complete infrastructure and in house capability in preparing working drawings including Architectural,
internal/external water supply, sewerage drainage, internal and External Electrification, land development,
landscaping and all other services. They should also be adequately equipped with computers, plotters and latest
licenced Software such as Staad Pro etc and other programmers of design, and drawings.

The markings shall be based on the supporting documents submitted along with the Technical Bid. The bidders
are also required to submit a self evaluation sheet along with the Technical Bid. The supporting documents
should be numbered and referred in the self evaluation sheet to support the self marking.
21.03 Opening of Financial Bids :
The Financial bids of only those agencies will be opened who are qualified in the Technical
evaluation by the committee.
The date of opening of financial bid shall be intimated accordingly and shall be opened in the
presence of selected bidders /Architect Consultants or their representatives who wish to attend.
21.04 Quality of Planning & Design Works:
The Selection Committee shall also evaluate the Quality of Planning & Design Works Done by the
bidders (Based on Photographs, Drawings etc. of Completed Projects submitted and inspection of
project sites, where necessary). Therefore, bidders are requested to submit and present their
documentations in the most diligent manner. The Final Selection shall be made by the Selection
Committee based on the above scores A, and, B, from the Prices Quoted in the Financial Bid.
The financial bids of only those Architects will be opened who score more than or equal to 56 out of
80 in the above rating points in the above mentioned Technical Evaluation. The Bidders(s) may please
note that 80% weightage will be given to the Technical Bid i.e. Technical Evaluation and 20%
weightage will be given to the financial bid (Rates quoted in the enclosed proforma) and composite
score shall be worked out.
As per the example below, the weightage of 80% on Technical Bid and 20% on Financial Bid will be
applied.
Let us assume the 3 participating Architects scoring more than or equal to 56 out of 80 scoring points
in the technical evaluation (technical bid) and their quoted fee is as under:
S. No Description Scoring Points Quoted Fee

(in %)
1 Architect A 60 1.50
2 Architect B 70 2.00
3 Architect C 75 2.50
Since the technical scoring points is out of 80 and the weightage in technical bid is also 80%, therefore
percentage wise the technical scores will remain as it is i.e. for Architect A scoring points will be 60
(60/80*80%=60%) and similarly for Architects B & C it will be 70 and 75 respectively.
For the financial bid the minimum fee i.e. 1.50% will be given 100 percentage and percentage of the
other Architects will be worked out on proportionate basis and thereafter weightage of 20% will be
applied on marks so obtained. The marks so obtained by all the Architects will be added to the
technical bid marks and the composite score shall be worked out.
Marks obtained by Architect A: 60 + 1.50/1.50 x 20 = 80 marks

Marks obtained by Architect B : 70 + 1.50/ 2.00 x 20 = 85 marks
Marks obtained by Architect C : 75 + 1.50 / 2.50 x 20 = 87 marks
As per the combined scoring, the Architect C gets the maximum overall marks and will be
considered for appointment
22.0 Selection of Architect:
The assignment shall be awarded at the lowest quoted fee of the technically eligible bidders.
However, the first opportunity shall be given to the bidder with the highest composite score to work
at the L1 fees. If the bidder with the highest composite score refuses, the option will be given to
next highest composite score bidder to work at the L1 fees. The award will be given to the bidder
willing to works at the L1 fees in the order of composite scores.
23.0 Even though the applicant may satisfy the above requirements, he/she would be liable to
disqualification, if he/she has made misleading or deliberately suppressed the information in the
forms, statements and enclosures.
24. 0 The successful consultant(s) for the purpose of execution of the services, progress review and
monitoring, shall submit, a detailed work schedule and PERT network / CPM indicating
completion of all major activities as per the milestones indicated for completion of such activities
in the RFP Document for consideration and approval by the HPL. This approved schedule /
network shall be pre-requisite for signing of the Contract Agreement and shall form part of the
Contract Agreement. Further the consultant shall also submit another schedule, which is the most
detailed schedule depicting all activities involved for each of the major milestones/ activities
involved in consultation with the HPL for approval by the Engineer in- Charge at the site.
25.0 Confidentiality
Information relating to evaluation of tenders and recommendations concerning awards shall not be
disclosed to the Architect firm/consultants who submitted the tender or to other persons not officially
concerned with the process, until the publication of the award of Contract. The undue use by any
Consultant of confidential information related to the process may result in the rejection of its tender and
may be debarred from participating in future tenders
Dy. General Manager (C)
Issued to:
M/s. ________________________
________________________
________________________

UNDERTAKING
(To be enclosed along with EMD in Envelope-I)
I/We of M/s. _____________________________ bidder for Planning & Designing, conceptual layout,
Estimating, Preparation & Submission of Drawings, Bill of Quantities and all other allied
Architectural & Engineering Consultancy Services for establishment of G+6 storied New Residential
Complex in Duliajan, Assam with M/s. Hindustan Prefab Limited do hereby undertake that I/We agree to
unconditionally accept all the terms and conditions mentioned in the tender documents.
Further, we have noted that after unconditionally accepting the tender conditions in its entirety, it is not
permissible to put any remarks/conditions in the Price Bid and the same has been followed in the present
case. In case this provision of the tender is found violated at any time after opening of Financial bid, we
agree that the tender shall be summarily rejected and HPL shall without prejudice to any other right or
remedy be at liberty to forfeit the full said earnest money absolutely.
Signature of the Bidder
or Authorised Person ________________________________
Name of the Firm ________________________________
Seal of the Firm

GENERAL CONDITIONS OF CONTRACT

(These general conditions of contract shall supersede the relevant general conditions of
GCC. 2020 (CPWD) / Form 7/8)
1.0 SCOPE OF WORK:
Name of Work - Planning & Designing, conceptual layout, Estimating, Preparation & Submission of
Drawings, Bill of Quantities and all other allied Architectural & Engineering Consultancy Services
for establishment of G+6 storied New Residential Complex in Duliajan, Assam.
Brief Scope of Work - The scope of work is broadly defined, but not limited to as given herein-
a) To carry out soil investigation job to find out all the soil parameters.
b) Preparation of a project plan including all internal & external linkages.
c) Planning of Demolition of existing Bungalows.
d) Design of Multi-storey (G+6) RCC residential building with all modern Amenities
to accommodate a minimum of 168 flats (approx.) spreading
required over nos. similar towers. Design should be carried out in such a way that
the ground floor has to be utilized for car parking.
e) Planning and design of internal ring road so that each flat can have access to the
nearby road and fire tender can move in all internal roads. The road should have a
minimum width of 5.5 m (Carriage way).
f) Planning and design of Centralized Park with peripheral walkway and complete
layout.
g) Design of Boundary wall (10 ft. ht.) all-round the proposed Housing with
minimum two different entry and exit with security hut in each point.
h) Planning and design of storage and distribution system of household water.
Source water will be provided by OIL.
i) Design of Recreation centre with Community hall and shopping outlet.
j) Design of lift (2 nos. per block) with minimum capacity of 8 (eight) persons.
k) Planning and design of power distribution system including all electrical
components, street light etc. Source of power will be provided by OIL.
l) Planning and design of plumbing/ drainage system including storm water drains
and its connection to nearby Leader drain.
m) Landscape design.
n) Planning and design of fire fighting system as per NBC.
o) Planning and design of network for telephone, internet, television etc.
p) Preparation of tender documents with detailed Bill of Quantities (BOQ), detailed
specifications etc.
s) Preparation of preliminary and detailed cost estimate of the Project.
t) Preparation of tender documents for construction contractor and submission to
OIL for approval
v) Health, Safety & Environment (HSE) Management.
All aspects of the Project will be in strict conformity with Guidelines and
Specifications laid out in CPWD publication and the scale of amenities shall
conform to the Technical Standards stipulated by National Building Code (NBC-

latest available) and Energy Conservation Building Code (ECBC-latest available).
Detail Scope of Work - Phase (Design)
i) Soil Survey & Investigation:

a) Soil investigation, topographical survey, collection of required data from the site
and from OIL, concerned state/central government authorities etc.
b) Development of Contour map and all other relevant drawings and maps.
c) Minimum 3 boreholes are to be carried out for every building block.
ii) Architecture Design:

a) Preparation of Master Plan Layout for the Residential Complex. The master plan
shall be integrated with the existing master plan of the OIL, Duliajan Township;
envisage future developments and shall be so developed as to use the available land
in an efficient manner leaving enough space for future developments and keeping
the existing green belt area untouched as much as possible.
b) Circulation and traffic movement including pedestrian.
c) Architectural Planning and Design for the residential quarter’s blocks and related
ancillary structures.
d) Preparation of Detail Building wise Floor plans.
e) Preparation of Elevations and Sections.
f) Detail Interior design of various spaces in the residential quarters like modular
kitchen/cupboards etc.
g) Ensure that the nature, position, and appearance of all controls of plumbing and
electrical installation satisfy user and aesthetic requirements, and ensure that
adequate coordination drawings are prepared.
h) Landscape Design: Detail Landscape design including soft and hard surface
design for open spaces, green areas etc. with all required details.
i) Preparation of construction / Working drawings: Site plan, architectural
drawings, Landscape etc.
j) The Master plan along with all necessary details shall be submitted to OIL for
approval.
k) After finalization of Concept Plan, one number model of minimum size of 5ft x
3½ft showing Master Plan & various components of Buildings is to be provided to
OIL.
l) Preparation of 3D modelling of the project.
iii) Civil and Structural Designs:

a) Comprehensive structural design of all the building components and
infrastructure planned under the project. EPMC shall be required to carry out
comprehensive soil investigation including topographical and geotechnical survey
for efficient design for buildings at no extra costs to OIL.

b) The Consultant shall perform all the Civil & Structural design work necessary by
utilizing the most economical, effective and widely accepted engineering concepts as
per the latest BIS Codes of Practices for Earthquake resistant structures and shall
at all times show a high degree of professionalism in their work. The Consultant
shall be fully responsible for the design and third-party approval/Vetting (by
IITs / NITs only) of all the major Civil & structural engineering documents/
drawings. The payment for approval/ vetting of engineering documents/ drawings
from third party shall be made by EPMC directly and the same has to be loaded by
the EPMC in their quoted price.
c) The structural design shall have to be done on STAAD-PRO software (latest
licensed version) or any other standard software.
d) A copy of structural grid along with design calculations both in soft & hard copies
shall be submitted to OIL for approval and record.
e) Plumbing, Sanitary and Public Health: Comprehensive planning, determination of
water demand & designing of Plumbing systems, water supply storage &
distribution, sanitary, sewerage, wastewater circulation and disposal, storm water
drainage system.
iv) Electrical & Communication Engineering Services:

a) After layout & preliminary building plans are finalised, the EPMC shall calculate
total Electrical Power requirement of the Building complex and accordingly design a
suitable electrical power distribution system.
b) Detail design of Internal light, Fittings, Exhaust fan, Ceiling fan, Switch board,
Electrical Panels, Rising main, Energy meters, Lightening arrester for all buildings.
c) Detail design of power supply to all buildings which includes LT Panels, cabling to
all LT Panels, Feeder Panels as per standard specifications and data of present
system already working at site.
d) Integration of sub-stations and up-gradation of the capacity of existing facilities,
if required.
e) All necessary planning and design for LAN / fibre-optics communication/ other
advanced communication technology, Telephone & Television network, Display,
Security and surveillance system including CCTV etc.
f) Detail design of lightning protection and earthing system for various areas,
lighting of buildings, general lighting, outdoor lighting, façade lighting, security
lighting etc.
v) Mechanical Engineering Services:

a) Comprehensive planning & designing of all Mechanical services and systems
such as Lifts, Fire Fighting system, provision of Air-conditioners to be installed by
the users of the all flats.
b) Fire Fighting system: Design and prepare working drawings for internal and
external fire protection and suppression system including hydrant, sprinkler system
etc. The latest edition of NBC should be followed for Fire Fighting system design.
vi) Water Supply and sewage system:

a) Calculation of water requirement. Design and prepare working drawings of

internal and external water supply system including distribution system and
internal plumbing, recycling of treated wastewater etc.
b) Design of hot water supply system consisting of centralized/ localized hot water
supply system (Solar/Boiler/Geyser etc.)
c) Design and prepare working drawings for internal and external waste disposal
systems with proper sanitary disposal facilities.
vii) Cost Engineering and Estimate:

a) Preparation of Area statement floor wise.
b) Preparation of detailed cost estimate based on up to date CPWD- schedule of
rates as applicable and as per market rates (based on the template of DAR, if the
template not available Good Engineering Practice to be adopted) for non-scheduled
items.
c) Preparation of cost estimate during execution of work as per actual site
requirement enabling client to keep the cost within the approved amount.
d) Assumptions & basis for cost estimate, which shall include the preparation of
documentation to support the cost estimate. This shall also include all factors of
major cost-significance. Estimate without basis and supporting documents will not
be accepted.
e) Item-wise Bills of quantities along with detailed Quantity Calculation sheet with
respect to approved drawings duly priced. All estimates shall be prepared on the
basis of up to date CPWD- schedule of rates, norms and on the basis of market rate
analysis for non- scheduled items. These estimates should be comprehensive and
should include for all items along with Quantity take off sheets w.r.t. related
drawings. In case of Market Rate items, detailed analysis along with minimum 3
(three) quotations from manufacturers/authorized dealers is to be submitted.
f) Provide assistance in settling all commercial issues with the contractors till the
final closeout.
g) Ensure that all statutory approvals required during the Pre-construction,
Construction & Post Construction phase including the Occupancy Certificate
(including but not limited to approvals from Municipal/ Area Development
Corporations, Fire Service, MOEF, Pollution Control Boards, Electricity Boards,
CEA/ CEIG, Lift Inspectorate etc. as required) are timely applied for and obtained.
Assessed Cost : Rs. 146 Crore (Tentative)
PLOT (LAND) DETAIL:
Plot Location : Oil India Limited Township in Duliajan, Assam
Plot Size : 36618 sqm (Appx.)
Description of Project : (G+6) residential complex comprising of approx. 168 nos. of flats spreading over
nos. of similar towers at OIL Housing Colony in Duliajan, Assam. The various facilities will be arranged
meeting the guidelines of Local / Central authority. The Multi-storied Residential Complex shall be
constructed within the existing Residential Area of OIL after demolishing some D+ Type Bungalows near
OIL Hospital in OIL‟s Fields Headquarters (FHQ) at Duliajan, Assam.

Each flat will have a minimum carpet area of 1390 sqft. subject to +2.5% variations during final design
approval stage. Each flat will be of 2 BHK type including one master bedroom with an attached bathroom,
one additional common bathroom and one study room. The kitchen shall be of modular type. Provision for
installation of ACs should be kept in the bed rooms.
1. The Ground floor will be used for car parking.
2. Minimum two balconies should be provided in each flat.
3. Each building tower should be provided with two staircases satisfying safety norms as per National
Building code (NBC).
4. Two lifts having minimum capacity of 08 persons should be provided in each building tower.
5. All towers should be provided with fire fighting arrangements as per NBC.
6. Building control norms & owners aspiration:
- Proposed Multi-storied Residential Plot area (A) = 36,618 SQM (Approx.)
- Number of Storey is G+ 6.
- Max nos. of Independent parking space in terms of number of cars within ground floor/ stilt area
subjected to 2 nos. car parking for each dwelling units.
- Effective utilization of open space (greenery, park, road side plantation) in terms of percentage plot area
-Effective space utilization of building (cumulative Carpet area/ total floor area). Envisaged Ratio= 0.75
-Criteria for ground coverage: Max ground coverage 20% and Min Ground Coverage 13.16% is envisaged.
-Max. FAR (Floor Area Ratio) = Total floor area /Plot area= 1. Envisaged FAR = 0.80
-Optimized building design to reduce conventional energy demand in terms of Electrical energy
consumption using natural light and air. It is envisaged that each flat is 270 Degree open preferably.
-Adaptation of efficient design and technology to reduce time of construction (Activity chart shall be
provided)
-After meeting the requirement as detailed in SOW, provision of future expansion is required to be shown
specifically in terms of Percentage of plot
Period of Completion : 30 months
The scope of work shall include, detailed drawings, material specification, service drawing, cost estimation,
Modular workstation, meeting rooms, Fire safety devices, Air-conditioning, Plumbing & Sanitary work,
electrical works, power back-ups and IT networking and other Ancillary works as per the requirement with
periodic site supervision. Detailed Engineering of all Services and approval of shop drawings, weekly
meetings on site as required to resolve the issues and implement any changes or take specified data for
revision of drawings or for providing additional details including getting all approvals / NOC / Clearances
from various local authorities for start of work and to occupy the building after completion of work i./c
getting completion & occupancy certificates and all other required works for „establishment of G+6
storied New Residential Complex in Duliajan, Assam‟ including getting all clearances / NOC‟s /
Approvals etc. complete.
The proposed project is a “Establishment of G+6 storied New Residential Complex in Duliajan,
Assam to be constructed as per the requirements of the client/ facilities and as per the Bye-laws of the
local bodies.
2-3 options of conceptual layout plans with 3-D views of the proposed building are to be prepared and to be
submitted by the bidders.
LOCTION OF WORK : Oil India Limited Township in Duliajan, Assam
The Land available for the work is 36618 sqm. The bidders must visit the site at Oil India Limited
Township in Duliajan, Assam. The location given above and must meet the OIL officials to have the idea
about the location for the proposed project.
A – PLANNING STAGE
1.01 Undertaking visits to HPL/ Client office & to site to collect details/data/information required for
planning purpose, holding necessary discussions with the Clients and HPL and obtaining
requirements of project and attending meetings at site of work or HPL‟s Office, Client‟s Office
as and when required by HPL, to carryout detailed survey of the project location including
detailed site survey i/c recording RL‟s, contour and site map preparation with physical
dimensions of the Site / Plot. The Consultant must visit the site of work. Photographs of the site
visit is to be enclosed by the A&E Consultant.
1.02 Preparation and submission of “Detailed Plan” of entire complex and obtaining necessary
approvals from client and statutory bodies including submission of photographs and other
documents required in connection with approval from clients and Statutory Bodies wherever
required.
1.03 The Architect / Consultant will make the presentation related to the project as and when required
by the client / HPL
1.04 The Consultant shall be fully responsible for evolving safe, economic, technically sound and
correct design and shall ensure that the planning and designing of the project as per
specifications of clients, latest ISI codes of practices, legislation, other relevant bye-laws and
good engineering practices wherever required.
1.05 The Consultant will give undertaking that the estimate / design and other documents related to
the projects will be prepared and furnished to suit the particular local conditions of the site in the
most economical manner. The Consultant will work out economic design and adopt specification
so as to ensure that the estimate approved by clients at initial stages is not exceeded on
completion of work wherever required.
B - Implementation of project.
1.06 Detailed drawings, material specification, service drawing, cost estimation, Modular workstation,
meeting rooms, Fire safety devices, Air-conditioning, Plumbing & Sanitary work, electrical
works, power back-ups and IT networking and other Ancillary works and including getting all
necessary approvals, NOC‟s / Clearances from clients/ Statutory Bodies for start of work
including preparation and submission of 02 Nos. Models.

1.07 Preparation and submission of detailed Architectural drawings, designs and specifications for
building / structures suitable for construction and releasing to site including getting necessary
approval from clients wherever required.
1.08 Preparation and submission of detailed drawings, material specification, service drawing, cost
estimation, Modular workstation, meeting rooms, Fire safety devices, Air-conditioning,
Plumbing & Sanitary work, electrical works, power back-ups and IT networking and other
Ancillary works and release to site including getting approvals from clients wherever required
including getting vetting / proof checking of the structural design / drawings from any reputed
Govt. Institutes like IITs / NITs / CBRI- Roorkee or equivalent as directed / approved by the
Engineer-in-Charge including submission of design calculation detail. No extra charge/fee shall
be paid for getting vetting/proof checking of the structure design and drawings wherever
required.
1.09 deleted
1.10 detailed drawings, material specification, service drawing, cost estimation, Modular workstation,
meeting rooms, Fire safety devices, Air-conditioning, Plumbing & Sanitary work, electrical
works, power back-ups and IT networking and other Ancillary works and any other specialized
extra services as per project requirement suitable for construction and release to site including
getting necessary approvals from clients, wherever required.
1.11 Preparation and submission of detailed bills of quantities, detailed estimate including preparation
and submission of detailed take off calculations sheets, analysis of rates and tender documents
for all works covered under clauses 1.06 to 1.10 including issue of adequate number of tender
documents along with necessary drawings for the purposes of inviting tenders. Separate tender
documents may be required to be submitted for different works as decided by HPL wherever
required.
1.12 Carrying out all modifications / deletions / additions / alteration in design/ drawings / documents
as required by client and HPL for proper execution of works at site till completion and handing
over of the project to the client wherever required.
1.13 Periodic supervision of works to ensure adherence on the part of the contractor‟s execution of
work as per detailed drawings and specifications, including sorting out problems and issue of
necessary clarifications at site including preparation of additional drawings and details for proper
execution of work at site. The visit to the site at Construction stages will be as and when
required in the exigencies of work but the consultant will adhere the below schedule:
The A&E Consultant shall have to visit the construction site at a interval of every 20 days from
the start of work to upto completion of work wherever required.
For the site visits, the Consultant has to make the entries in respect of site visits to the site in the
register maintained at project site and has to submit his report along with photographs of the
each site visit wherever required.
1.14 Preparation and submission of completion reports, completion drawings/ as built drawings and
maintenance schedules and documents for the project as required and acceptable to clients
including getting all necessary approval / NOC‟s / Clearances and Completion Certificates &
Occupancy Certificate from Municipality/ Statutory Bodies wherever required.
2.0 PAYMENT OF CONSULTANCY FEES

2.01 The rate of consultancy fee, quoted as the consultancy Percentage (%) of the estimated cost of
works shall be firm, fixed and final and inclusive of all taxes (GST and applicable taxes etc. and
valid till completion of the project. The Consultancy fee shall be paid on the estimated cost of
the work or actual cost of the work on completion whichever is lower. The completion cost shall
exclude the following:
a) Cost of Land.
b) Plan approval and service connection deposits and fees to local and /or statutory bodies/
State/Central Govt., paid/payable by the Client/Executing Agency.
c) Any other services, fittings and fixtures which are not designed and planned by the
Consultant.
d) Cost of demolition of the existing building or its portion. Any in fructuous expenditure as a
result of demolition etc. and cost of any rejected work.
e) Cost of supervisory and other establishment employed on work by Consultant or the
Client/Executing Agency.
f) Other contingent expenditure like press advertisement, publicity, cost of foundation stone,
inauguration ceremonies of building etc.
g) Escalation in the cost of work due to increase in rates of materials, labour etc. after award
of work.
h) Any deviation in the items of work not authorized by the Client/Executive Agency prior to
its execution.
i) Cost of any equipment which does not come under the scope of works of consultant.
j) Expenses relating to all legal fees and taxes etc. payable to various statutory and local
authorities paid by Client/Executive Agency.
k) Any payment towards reimbursement of taxes and duties, levies, cess etc.
l) Agency charges of Executing Agency.
m) Cost of Laboratory Charges for Testing of Material etc.
If any additional work is awarded / required by OIL, Services for the same shall be provided by the
A&E consultant on the same rates and terms & conditions
3.0 MODE OF PAYMENT

On completion of works in stages
3.01 1.01 to 1.05 05% of total consultancy fee
3.02 1.06-1.07 05% - do –
3.03 1.08 to 1.10 30% - do -
3.04 1.11 10% - do -
3.05 1.12 15% - do -
3.05 1.13 15% - do -
3.06 1.14 20% - do -
------------
100% - do -
-------------
HPL shall release running payments on pro-rata basis after receiving the payment from the client
for various stages depending upon extent of their completion and decision of HPL in this regard
shall be final.
4.0 TERMS AND CONDITIONS

4.01 The Consultant shall furnish an unconditional and irrevocable performance guarantee on
the Performa of HPL from a Nationalised Bank equivalent 5% of the value of total
consultancy fees of Consultant at this time or before signing of contract agreement. This
bank guarantee shall remain valid till twelve months after execution of work and handing
over all works of the project to clients by HPL including getting issued all the NOCs /
Clearances / Approvals/ Occupancy Certificates/ Completion Certificate from the
concerned local authorities.
4.02 5% of the fees payable to the Consultant shall be retained from the Running bills as
„Retention Money‟ in addition to the performance guarantee and the same shall be released
to the Consultant three months after completion of defect liability period of one year from
the date of receiving of occupancy certificate.
4.02.1 The successfull bidder will submit the PBG amount mentioned in the NIT within 15 days
of issue of the letter of acceptance. This period can be further extended at the written
request of the contractor by the Engineer-in-charge for a maximum period ranging from 1
to 15 days with late fee @ 0.1% per day, of performance guarantee amount.
4.03 Payment of running bills shall be made to the Consultant based on the contract value at
which work is awarded by HPL to contractor or approved estimated cost (excluding HPL‟s
agency charges), whichever is lower. The payment shall however be made from the
Registered Office of HPL situated in New Delhi through RTGS / NEFT. In case the
payment is required by D.D., the charges shall be borne by the Consultant.
Notwithstanding what is stated in para 2.0 and 3.0 above, the payment of fees to the
Consultant shall be released only after the financial sanction of project is received by the
HPL from clients and money released by the clients to HPL against this project. The
Consultant shall have no claim on HPL in case release of money is delayed by clients or
project is not sanctioned to HPL. The work is on “NO COST – NO COMMITTMENT
BASIS”
4.04 The final fees payable to the consultant shall be determined on the basis given in para 2.0
and difference, if any, in the fees payable and already paid at various stages shall be
adjusted at the last stage of the payment given under para / clause 3.0.
4.05 The Consultant shall design, redesign, modify and make changes in the design, drawings,
details etc. till they are finally approved by clients and as required for completion trial run,
defect liability period and handing over of the project to clients, within the fees agreed by
the Consultant in para 2.0 and nothing extra shall be payable to Consultant in this regard.
4.06 PAYMENT TOWARDS VISITS
All expenses for visits to the sites (before/ during execution of work and after completion of work)
by the Consultant in connection with planning, designing, detailing, obtaining approval from clients
/ HPL / Statutory bodies and during construction and completion stage of work shall be borne by the
Consultant and deemed to be included in his quoted fees.
The Consultant shall prepare necessary models, as mentioned, in connection with approvals of
scheme prepared by them from clients/ statutory bodies etc. at his own cost.
4.07 If at any time after award/ start of work, the client decides to abandon or reduce the scope of work
for any reason whatsoever and hence not require the whole or any part of the works to be carried
out, the HPL shall give notice in writing to this effect to the Consultant and the Consultant shall
have no claim for any payment of compensation, or otherwise whatsoever, on account of any profit
or advance which he might have derived from the execution of the works in full but which he did
not derive in consequence of the foreclosure of the whole or part of the work.
4.08 The Consultant shall supply free of charge to the HPL, the following documents:
a) Six sets of complete detailed design calculations including supply of drawings incorporating
subsequent modifications / revision, if any.
b) Six sets of each of all working drawings for detailed drawings, material specification, service
drawing, cost estimation, Modular workstation, meeting rooms, Fire safety devices, Air-
conditioning, Plumbing & Sanitary work, electrical works, power back-ups and IT networking and
other Ancillary works based on the approved drawings including supply of drawings incorporating
modifications / revision, if any.
c) Six sets of detailed estimates and rate analysis of all works.
d) Adequate number of tender documents and drawings.
e) Adequate number of additional design, drawings and other documents needed for proper execution
of works.
f) Six sets of completion drawings (cloth mounted) and detailed documents duly approved by local
authorities.
4.09 The Consultant shall provide the documents, drawings, design, details as required for timely
completion of works within the time period mentioned against each activity and the same is part of
this agreement. The consultant shall complete the said works within this agreed time schedule. No
extension of time for completing the same shall be made owing to any variations made in the works
by the orders of the clients/HPL, unless the clients in consequences of such variations extends the
time allowed to HPL for the completion of the works, in which case HPL may extend the time for
completion under this agreement for a proportionate period but not greater than the time allowed to
HPL for the completion of the whole works.
4.10 All designs and drawings shall be the property of HPL and the name of HPL shall be predominantly
displayed on all the drawings and documents as “Executing Agency”. The originals of approved
completion drawings shall be on good quality re-producible on tracing paper. The proprietary rights
of design shall remain with Consultant.
4.11 The Consultant shall be fully responsible for evolving safe, economic, technically sound and correct
design and shall ensure that the planning and designing of the work is carried out based on the
tender documents and specifications of clients, latest ISI codes of practices, legislation, other
relevant bye-laws and good engineering practices and Consultant shall guarantee the performance
of all the structures, conveyances system and services after completion. The bill of quantities and
specifications shall be as per CPWD, BIS, MOST, HPL norms as desired by HPL and / or clients.
4.12 The Consultant will give undertaking that all drawings, design, specifications, plans, estimates and
other documents will be prepared and furnished to suit the particular local conditions of the site in
the most economical manner. The Consultant will work out economic design and adopt
specification so as to ensure that the estimate approved by clients at initial stages are not exceeded
on completion of work. At any stage. during the progress of execution of the work, if any defect is
noticed in the drawings, designs, specifications, plans, estimates or other documents, the consultant
shall provide free of cost to HPL fresh designs / drawings / specifications / estimates and other
documents within a period of the seven days from the date of notice issued by HPL in this regard.
The consultant shall also indemnify the HPL due to such defective drawings/ designs/ specifications
/ estimates / other documents supplied by the consultant subject to a maximum of the consultancy
fees.
4.13 The Consultant shall ensure at detailed design stage that the project is completed within approved
project cost and the actual quantities of works executed at site based on details / drawings given by
the Consultant, should not exceed by 3% (three percent) of the quantities given by him at
preliminary project report stage on the basis of which the project cost is approved by the clients. In
case HPL has to incur extra expenses due to execution of extra quantities / additional work to
complete the project, the same shall be recovered from the Consultant upto the extent of maximum
15% (fifteen percent) of total consultancy fees.
4.14 While providing consultancy services, the Consultant shall ensure that there is no infringement of
any patent or design rights and he shall be fully responsible for consequence / any actions due to
any such infringement. Consultant shall keep HPL indemnified all the times and shall bear the
losses suffered by HPL in this regard.
4.15 The statutory deduction of income tax, or other taxes, duties, levies, cess including GST etc. as
applicable shall be made from the payment released to Consultant from time to time and same are
deemed to be included in the Consultants fees and nothing extra shall be payable to Consultant in
this regard.
4.16 Concept plan / Preliminary drawings & Preliminary estimate ( estimates based on SOR shall be
submitted by the Consultant within one month of assignment of work for approval. On approval of
concept plan / Preliminary drawings & Preliminary estimate, the Consultant shall prepare and
submit the building plans for approval of the local authority within 07 days and shall got the same
approved within next one month from all the concerned local authorities. Side by side on approval
of concept plan / Preliminary drawings & Preliminary estimate, the Consultant shall submit detailed
estimate with justification of rates within 15 days of approval of the concept plan including the
detailed BOQ‟s, technical specifications, drawings of all the items for inviting tenders. All this
process should be completed by the A&E agency within two months of award of work to the
agency.
5.0 TERMINATION OF WORK
5.1 The work may be terminated at any time by HPL upon one month‟s notice in writing being given to
Consultant, if the Consultant‟s work is not found to be satisfactory according to the terms of the
agreement. In case the agreement is terminated on account of Consultant‟s work not being
satisfactory. HPL will get the work done at the risk and cost of the consultant.
5.2 If the scope of work is reduced by the client and the consultant approaches to the client to get the
same work for rendering the consultancy services than the performance guarantee, security money,
earnest money deposited by the consultant to HPL will be forfeited.
6.0 LIQUIDATED DAMAGES
In case the Consultant fails to complete the work within the contract period or extended period
mentioned in clause 4.09 above owing to reasons attributable to Consultant, liquidated damages @
1% per week of the total fees subject to a maximum of 10% of the total fees payable shall be levied
on the consultant. HPL shall be entitled to deduct such damages from the dues that may be
payable to the Consultant.
7.0 FORCE MAJEURE CLAUSE
The HPL will not be responsible for any delay / stoppage of work due to force majeure conditions
like natural calamities, civil disturbances, strikes, war etc. and losses suffered, if any, by the
consultant on this account. The HPL shall not be liable in any way to bear such losses and no
compensation of any kind whatsoever will be payable by the HPL to the consultant.

8.0 JURISDICTION
The Courts in Delhi/New Delhi alone will have the jurisdiction to deal with matters arising under
this work.
9.0 Period of Completion
30 months
10. The successful bidder would have to furnish separate bills for the cost incurred for the below
mentioned subheads A to E on completion of each item which shall be part of total percentage fee
quoted by them
A) Surveying
B) Estimating :- Preparation and submission of Estimates including required documents
- Estimate based on SOR.
- Detailed estimate including Market rates justifications.
C) Design :-
- Design of the building
D) Drawings :-
- Preparation and submission of Architectural and structural design drawings of all the components
of work as per scope of work.
E) Models :-
Providing and submission of 02 No. model
11. ARBITRATION :
Any or all disputes, differences, or questions which may at any time arise between the parties
hereto or any person claiming under them, touching or arising out of or in respect of this agreement
or the subject matter thereof shall first be endeavored to be amicably resolved at the top
management level of the parties. However, in the event of such dispute, difference or question, etc.
remaining unsolved, the same shall be referred to the arbitration by a Sole Arbitrator to be
nominated by the Chairman & Managing Director, HPL and the provisions of the Arbitration &
Conciliation Act, 1996 shall be applicable. The place of such arbitration shall be at New Delhi
PROFORMA OF BANK GUARANTEE (PERFORMANCE)
Hindustan Prefab Limited,

Jangpura,
New Delhi 110014

Whereas the Hindustan Prefab Limited, (hereinafter called “HPL” which expression shall include its
successors and assigns) having awarded the Consultancy Contract for ___________________ hereinafter
called the Contract) to M/s. _________________________ (hereinafter called the Consultant) at a total
price of Rs. _________ subject to the terms and conditions contained in the contract.
Whereas, the terms and conditions of the contract require the contractor to furnish a bank guarantee for Rs.
________ (Rupees ________________) being ____ % of the total value of contract for proper execution
and due fulfillment of the terms and conditions contained in the contract.
We, the Bank, (hereinafter called the “Bank”) do hereby unconditionally and irrevocably undertake to pay
to HPL immediately on demand in writing and without protest / or demur all moneys payable by the
Consultant to HPL in connection with the performance of the Contract inclusive of any loss, damages,
charges, expenses and costs caused to or suffered by or which would be caused to or suffered by HPL by
reason of any breach by the Consultant of any of the terms and conditions contained in the contract as
specified in the notice of demand made by HPL to the bank. Any such demand made by HPL on the bank
shall be conclusive evidence of the amount due and payable by the bank under this guarantee. However, the
Bank‟s liability under this guarantee, shall be limited to Rs. ______ in the aggregate and the bank hereby
agrees to the following terms and conditions.
i) This guarantee shall be continuing guarantee and irrevocable for all claims of HPL as specified
above and shall be valid during the period specified for the performance of the contract
including the period of maintenance i.e. upto __________.
ii) We, the said bank further agree with HPL that HPL shall have the fullest liberty without our
consent and without affecting in any manner our obligations and liabilities hereunder to vary
any of the terms and conditions of the said contract or to extend time for performance of
contract by the contractor from time to time or to postpone for any time or from time to time
any of the powers exercisable by HPL against the Consultant under the contract and forebear
or enforce any of the terms and conditions relating to the said contract and we shall not be
relieved from our liability by reason of any such variations or extension being granted to the
Consultant or for any forbearance, act or omission on the part of HP or any other indulgence by
HPL to the contractor or by any such matter or thing whatsoever, which under the law relating
to the sureties would, but for this provision, have effect of so relieving us.
iii) This guarantee / undertaking shall be in addition to any other guarantee or security whatsoever
HPL may now or at any time have in relation to the performance of the works/equipment and
the company shall have full recourse to or enforce this security in performance to any other
security or guarantee which the HPL may have or obtained and there shall be no forbearance
on the part of the HPL in enforcing or requiring enforcement of any other security which shall
have the effect of releasing the Bank from its full liability. It shall not be necessary for HPL to
proceed against the said Consultant before proceeding against Bank.
iv) This guarantee / undertaking shall not be determined or affected by the liquidation or winding
up, dissolution or change of constitution or insolvency of the Consultant, but shall in all
respects and for all purposes be binding and operative until payment of all moneys payable to
HPL in terms thereof are paid by the Bank.
v) The Bank hereby waives all rights at any time inconsistent with the terms of this Guarantee and
the obligations of the bank in terms hereof, shall not be otherwise effected or suspended by
reasons of any dispute or disputes having been raised by the Consultant (whether or not
pending before any Arbitrator, Tribunal or Court) or any denial of liability by the Consultant
stopping or preventing or purporting to stop or prevent any payment by the Bank to HPL in
terms hereof.
We, the said Bank, lastly undertake not to revoke this guarantee during its currency except with the
previous consent of HPL in writing. Unless a claim is made in writing within three months, i.e. from
the date of expiry of the guarantee _______ (three months after the date of expiry) we shall be relieved
from all liabilities under this guarantee thereafter.
Signed this ______ day of _____________ at _______________.
For and on behalf of the Bank
WITNESS :
1.__________________
2.__________________

G.C.C. 2020 (CPWD)

Form 7/8 ( Edition 2020 with up to date corrections and
amendments)

Signature Not Verified
Digitally signed by CHAMAN SINGH
Date: 2020.08.08 15:44:20 IST
Location: eProcurement System for Central
PSUs

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OIL-Assam Hindustan Prefab Limited

Name of work: Planning & Designing, conceptual layout, Estimating, Preparation

NIT No. HPL/PM(C)/TC /OIL/2020-21/16 Date. 08 .08.2020

HINDUSTAN PREFAB LIMITED

Seal & Signature of Tenderer 1 HPL

HINDUSTAN PREFAB LIMITED

NOTICE INVITING e-TENDER

1. NIT No. HPL/PM(C)/TC /OIL/2020-21/16 Date. 08 .08.2020Sealed

Tendering Document No. HPL/PM(C)/TC /OIL/2020-21/16 Date.

Estimated Cost of Project Rs. 146.00 Crs

Estimated cost for A&E Consultant Rs. 146.00 lacs

Period of completion 30 months

Last date & time of submission of Up to 27.08.2020 by 3.00 PM

Seal & Signature of Tenderer 2 HPL

The tender document can be downloaded from website www.eprocure.gov.in. “Any

3.0 Those intending tenderers/Architect/Consultant not registered on the website i.e.

6.0 Set of Contract / Tender Documents:

Seal & Signature of Tenderer 3 HPL

16.0 Architect/Consultant can upload documents in the form of PDF format.

24.0 The tenderer if required may submit questions in writing by e-mail at

25.0 The tender document submitted/uploaded by the Architect/Consultant should be self

26. Important Note:-

Seal & Signature of Tenderer 4 HPL

b) Demand Draft towards cost of Bid Document.

c) Certificates of work experience and documents pertaining to Eligibility criteria/NIT.

e) Balance Sheet of the firm as mention in the NIT.

g) Copy of valid EPF Certificate, PAN & GST registration.

Seal & Signature of Tenderer 5 HPL

HINDUSTAN PREFAB LIMITED

Hindustan Prefab Limited

NIT No. HPL/PM(C)/TC /OIL/2020-21/16 Date. 08 .08.2020

ACCEPTANCE OF TENDER CONDITIONS

3. The required earnest money for this work is enclosed herewith.

(Signature of the tenderer)

Seal & Signature of Tenderer 6 HPL

NOW, THEREFORE, in consideration of mutual covenants contained in this Pact, the

Section 1 –Commitments of the Principal

Section 2 – Commitments of the Bidder(s) / Contractor(s)

Bidder/Contractor acknowledge that in the event of breach of the Integrity Agreement

Seal & Signature of Tenderer 8 HPL

Further details as mentioned in the “Guidelines on Indian Agents of Foreign

Seal & Signature of Tenderer 10 HPL

Section 4: Compensation for Damages

Section 5: Previous transgression

Seal & Signature of Tenderer 12 HPL

Details of Independent External Monitors (IEMs)

Section 7 – Criminal charges against violating Bidder(s)/Contractor(s)/

If the Principal obtains knowledge of conduct of a Bidder/Contractor or any employee or a

Section 8 – Duration of the Integrity Pact

Section 9 – Other provisions

(Name & Address)

(Name & Address)

Seal & Signature of Tenderer 14 HPL

Instructions to Tenderer (ITT)

4.0 Mode of Submission.

Seal & Signature of Tenderer 15 HPL

7.0 The tender submitted shall become invalid if:-

i) The tenderer is found ineligible.

8.0 VALIDITY OF TENDER

9.0 ACCEPTANCE OF TENDER

tendering for future works under HPL

19.0 CLARIFICATION AFTER TENDER SUBMISSION

20.0 Technical Qualification

Signed this day of _ at _________.