Environmental Management Manual: Rushil Industries LTD

ENVIRONMENTAL MANAGEMENT MANUAL
Document Level – I
Revision : 00
Issue: A
EFFECTIVE DATE : 05.11.2004

Designation of Holder : Management Representative
Total Pages : 46
Controlled / Uncontrolled Copy : Controlled copy
ENVIRONMENTAL MANAGEMENT SYSTEM – ISO 14001:1996
RUSHIL INDUSTRIES LTD.

Plot no. 54, Ship Breaking Yard, Alang
P.O. Manar- 364150 (Gujarat.)
! (02842)-235466/ 235506 FAX: (0278)-2515676
E-mail: rl@wilnetonline.net
Rev no.00 Dt 05.11.04
RUSHIL INDUSTRIES LTD.
Issue no.A Dt 05.11.04
EM-00 Environmental Manual

[Clause no. 4.4.5 ISO 14001 : 1996]
FM-MGT-04 EMM-Document Control Record

Clause No.
0.1 Title : ENVIRONMENTAL MANAGEMENT MANUAL
0.2 Document no. : EM-00 ISO 14001 : 1996
0.3 Issue to :
Copy Name of the copy holder Designation Department

no.
01 Management Representative Environment & Environment
Safety Supervisor & Safety
0.4 Revision Record
Revision Revision Details Approved

Date of no & by / date
Revision page
Prepared by Released by Authorized By
Plot Manager Plot Manager Doc. Status Director

Page 2 of 46
Rev no.00 Dt 05.11.04 RUSHIL INDUSTRIES LTD.
EM-00 Table of Contents
Description of Clauses – ISO 14001:1996 EMS ISO Page no.

Clause
no.
Cover page 1
EMM- Document Control Record 2
Table of contents 3,4
Letter of Authorization --- 5
Scope of our environment management system --- 6-10
Organization Fact sheet --- 11-13
Regulatory Approvals 4.3.2 14
Organization chart 4.4.1 15
Responsibility & Authority 4.4.1 16,17
ISO 14001 :1996 Clause-wise Responsibility Matrix --- 18
Compatibility with other management systems --- 19
Scope 1 20
Normative references 2 21
Definitions 3 22,23
General requirements 4.1 24,25
Environmental policy 4.2 26,27
Planning 4.3 28-31
− Environmental aspects 4.3.1 28
− Legal and other requirements 4.3.2 29
− Objectives and targets 4.3.3 30
− Environmental management programme(s) 4.3.4 31
Implementation and operation 4.4 32-40
− Structure and responsibility 4.4.1 32
− Training, awareness and competence 4.4.2 33,34
− Communication 4.4.3 35
Environmental management system documentation 4.4.4 36-40
− Document control 4.4.5 36,37
− Operational control 4.4.6 38,39
− Emergency preparedness and response 4.4.7 40
Checking and corrective action 4.5 41-45
− Measurement and monitoring 4.5.1 41,42
− Non-conformance and corrective and 4.5.2 43
preventive action
− Control of Records 4.5.3 44
− Environmental management system audit 4.5.4 45

Page 3 of 46
EM-00 Table of Contents
Management review 4.6 46

Annexure1- Ship breaking processes
Annexure 2-Copy of Regulatory Approvals

Page 4 of 46
EM-00 Letter of Authorization
This evidence of authorization for approval of the contents of the Environmental

Management Manual by Director is as follows:
I myself have studied, reviewed & finally approved contents of this environment manual which is
prepared for meeting all requirements of ISO 14001 : 1996 in tandem with legal and other
requirements, which is implemented & continually improved in RUSHIL INDUSTRIES LTD., Alang,
Dist: Bhavnagar
Place: Alang, Dist: Bhavnagar

Date: 05.11.2004 Director
[This manual may only be reproduced with written permission from Management Representative]

Page 5 of 46
EM-00 Scope of our EMS
INTRODUCTION
The Director of M/s RUSHIL INDUSTRIES LTD. has taken a strategic decision
to adopt ISO 14001: 1996 Environmental Management System in the
organization. The design and implementation of our Environmental management
system is influenced by application of relevant and specific International
Standards i.e ISO 14001 : 1996, statutory and regulatory guidelines by GMB and
other legal requirements, particular objectives of the processes employed and
the size and structure of our organization.
This Environmental Management Manual may be used for reference by internal

and external parties, including certification bodies, to assess the organization’s
ability to meet legal, regulatory & organization’s own requirements.
Scope of our environment management system includes “ Breaking of ships, sale

of steel and other materials, components, machinery derived from ships.”
APPLICABLE CLAUSES OF ENVIRONMENTAL MANAGEMENT

SYSTEM:
As described in Clause 1 i.e. Scope of the Standard, All the requirements of this
standard are incorporated in this environment management system, Our
organization has established documented, implemented and maintained an
amalgamated environmental management system and continually improves its
effectiveness in accordance with the requirements of relevant and specific legal
requirements and International standards as referred in Introduction above.

Page 6 of 46
COMPREHENSION OF OUR ENVIRONMENTAL POLICY:
The Director with involvement of the MR and Plot Manager has prepared the
Environmental Policy and Environmental Objectives for the organization. The
Environmental Policy and Environmental Objectives are developed while keeping in
mind the ultimate goal of meeting legal and other requirements and growth of the
organization with favorable environmental impacts.
OUR ENVIRONMENT MANUAL
This environment manual is prepared after studying, discussing and analyzing all the
environment aspects, significant impacts on environment with current working and
planning future business requirements. It contains (a) general and specific information
about the organization and (b) requirements of ISO 14001 :1996 Environment
Management System. The detailed explanation is as under
PURPOSE:
This Environment Manual is established and documented for the purpose including, but
not limited to the following:
a) Describing and implementing an effective environment management system

b) Communicating the organization’s environment policy, procedures, processes
and requirements
c) Providing improved control of environmental impacts and ensuring that they are
under periodic review.
d) Providing documented base for auditing the environment system
e) Providing continuity of the environment management system and its
requirements during changing circumstances
f) Training personnel in the environment management system requirements and
methods of compliance
g) Presenting the environment management system for external purposes, such as
demonstrating compatibility and integration with other management systems like
ISO 18001 : 1999 .
h) Demonstrating compliance of the environment management system with
environment requirements in contractual situations.

Page 7 of 46
STRUCTURE & FORMAT
It conveys accurately, completely and concisely the environment policy,

quantified objectives with targets for accomplishments and governing
documentation processes and procedures of the organization.
We have adapted a method of applying a key to various sections of this

environment manual and the environment elements of the governing
environment management system standard for assuring that the subject matter is
adequately addressed and located.
CONTENTS
This Environment Manual consists of, or refers to, the documented environment
management system procedures and processes intended for overall planning
and administration of activities that have impact on environment within our
organization.
This Environment Manual covers all the applicable elements of environment

management system standard i.e. ISO 14001 :1996. It describes to the degree of
detail required for adequate control of the activities concerned, the
responsibilities, authorities and interrelationships of the personnel. These are the
personnel who manage, perform, verify or review (a) work affecting environment
(b) how the different activities are to be performed (c) the documents to be used
and (d) the controls to be applied.
FINAL REVIEW AND APPROVAL:
Prior to issuing the manual, the document was reviewed by responsible

individuals to ensure clarity, accuracy, suitability and proper structure. The
intended users also had the opportunity to assess and comment on the usability
of the document.
The Director who is responsible for implementation has approved this

environment manual and then released. Each copy bears evidence of this
release authorization.

Page 8 of 46
DISTRIBUTION OF THE MANUAL :
The method of distribution of the authorized manual, whether in total or by

sections, provides assurance that all users have access.
Proper distribution and control is being aided, for example, by serialization of

copies of recipients.
Our top management has ensured that individuals are familiar with those
contents of the manual appropriate to each user within the organization.
MANOEUVRABILITY:
a) Environment Manual is revised whenever changes are made in the

stipulated policies and is regularly maintained by MR. The Director & MR
carry out the review of the EM mutually. However, the MR is authorized to
make changes in the contents of the EM with the approval of the Director.
b) Following officer is officially identified to assist MR and discharge the

required responsibilities in absence of MR.
[1] Mr. Nirav D. Motiwala (Plot Manager)
c) In case of special circumstances, like absence of Environment and Safety

Supervisor, the employee can directly approach Plot Manager with a
justification for the changes to be made.
d) In case of absenteeism at any level, the responsibility goes downward &

authority upward.

Page 9 of 46
INCORPORATION OF CHANGES:
A method of providing for the initiation, development, review, control and

incorporation of changes to the manual is provided.
This task is assigned to an appropriate document control function, which is

handled by MR. The same review and approval process used in developing the
basic manual is being applied when processing the changes.
Issue and change control:
Document issue and change controls are established to ensure that the content
of the manual is properly authorized.
" The authorized content is readily identifiable. Various methods are

considered for facilitating the physical process of making changes.
" To ensure that each manual is kept up to date, a method is determined to
assure that all changes are received by each manual holder and
incorporated in to copy of each manual. A separate revision-status page is
used to assure the users that they have the authorized manual/copy of
procedures.

Page 10 of 46
EM-00 ORGANIZATION FACT SHEET
Organization : RUSHIL INDUSTRIES LTD.
Established in : 1989
Nature of ownership : LIMITED
Plot Manager :
Environment and safety :

Supervisor
Total handled DWT till now :
Total ships broken till now :
Major fire occurrences :
Occurred during :
Fatal casualties till now :
Occurred during :
Infrastructure
Plot area :
Wastage storage space :
Water tank capacity :
Number of gas meters & oxygen :

meters
Other resource details :

Page 11 of 46
SET- UP OF THE ORGANIZATION
• Organization hierarchy
The organization is led by Director , __________________ having more than ____ years
of experience in the industry .The introductory details like name, experience &
designation of key members are as under :
Qualification /
Sr. Name Experience Designation
No.
List of Resources available :
Steel cutting guns :
Gas pipe in meters :
Cranes :
Winch :
LPG cylinders :
Oxygen cylinders :

Page 12 of 46
Environment and safety equipment
Wastage storage space :
Buckets for waste collection :
Fire extinguishers :
CO2 Foam :
CO2 Powder :
Fire fighting suits :
Oxygen masks :
Sand buckets :
Limit of insurance taken :
Fire fighting pumps :
Helmets :
Anti-glare glasses :
Safety belts :
Mask for steel cutting :
Aprons / Boiler suits for steel cutting :
Hand gloves :

Page 13 of 46
EM-00 REGULATORY APPROVALS
# List of regulatory authorities :
1. Gujarat Maritime Board Alang Gujarat

2. Department of Explosives Baroda Gujarat
3. Gujarat Pollution Control Board Baroda Gujarat
4. Department of Indian Customs Alang Gujarat
5. Ministry of Environment & Forest New Delhi
6. Factories Inspectorate Alang Gujarat
Letter of approvals received from regulatory authorities :
Srno. Title of letter / Ref no. Date

certificate
01 License to operate from
GMB
02 Health certificate File
03 GPCB hazardous
storage authorization.
04 LPG Storage License

Page 14 of 46
EM-00 ORGANIZATION STRUCTURE
Our organization follows a lean hierarchy in the following manner.
Organization structure
Director
Plot Manager
Environment and Safety Supervisor

(Management Representative)
Field Supervisor Crane and Winch Workshop In-charge Ship Supervisor

Operators
Gas cutters & helpers

Gas cutters & helpers

Page 15 of 46
EM-00 RESPONSIBILITY AND AUTHORITY
MANAGEMENT REVIEW MEETINGS:
To ensure the continuing suitability, adequacy and effectiveness of the

organization’s environment management system, the top management has
adapted process of conducting reviews every 6 months.
RESPONSIBILITY & AUTHORITY:
Persons familiar with good environment practices, procedures, objectives and

assessment of the results, provide supervision.
The responsibility, authority and the inter-relation of personnel who manage,

perform and verify work having significant environment impacts is defined and
documented, particularly for personnel who need the organizational freedom and
authority to;
a) Initiate action to prevent the occurrence of any nonconformities relating to
the environment , process and environment management system.
b) Identify and record any problems relating to the environment , process and
environment management system.
c) Initiate, recommend or provide solutions through designated channels.
d) Verify the implementation of preventive and corrective actions
e) Control further continuation of nonconforming activity until the deficiency
or unsatisfactory condition has been corrected.
We hereby declare and ensure that our management and personnel are free
from any undue internal and external commercial, financial and other pressures
and influences that may adversely affect the environment of their work.
Sr. Responsibility Authority Interfacing with

No.
01 Director
- Introduction review and continual He enjoys full Plot Manager
improvement of modern environment freedom to take
management system ISO 14001 :1996 independent Environment and
and overall environment management decisions in the Safety Supervisor
- Marketing Function, Resources environment al
management interests of GMB
- Encourage training for all employees organization
- Decision on environment aspects and State and Central
impacts , Environment Manual review government
- Review of performance of significant authorities
environment aspects and impacts

Page 16 of 46
EM-00 RESPONSIBILITY AND AUTHORITY
- Planning, Environment Management GPCB

Program reporting
- Review of Legal requirements Dept of explosives
- External communication
Customs department
- Management Reviews
02 Plot Manager
- Dispatch management Enjoys full freedom TSDF Site
- Plot management including steel cutting, for discharging his
pumping out of oil, beaching, crane and duties. Environment and
winch operations. Safety Supervisor
- Waste management planning Implement policies at
- Internal audits, Corrective and preventive plot as per Gas cutters and
action requirements and helpers
- Implementation of regulations from practical situations
Regulatory Authorities
- Ensure that operations are controlled Meeting all
according to legal requirements requirements of legal
& regulatory
- Ensure that all documents are updated
authorities.
timely, Environment procedure review
- Implement actions from management
review
- Achievement of environment objectives
and targets
03 Environment & Safety Supervisor (ESS) -Management Representative
4 - Ensure that all environment practices are - Enjoys full
followed by steel cutters, helpers, crane freedom to take
operators and winch operators decisions on
- Ensure that all non-confirming activities are implementing
identified methodologies
- Ensure that all corrective & preventive actions of ship breaking
decided are implemented , material
- Request for all resources to Plot Manager handling on ship
- Reporting of any abnormal situations if and on plot.
occurred Plot Manager
- Environment control during steel cutting, crane Director
operations, waste handling, wastage storage Gas cutter
space, Helpers
- Achievement of environment objectives and
targets
- Review and practice of Emergency
preparedness
- Ensure that EMS is established , implemented
and maintained in accordance with ISO 14001.
- Report the performance of EMS to director and
Plot manager for review & details of
improvement carried out in EMS
Responsibilities, authorities and other activities of rest of employees are defined in Good
Environment Practices- Document Level III

Page 17 of 46
EM-00 RESPONSIBILITY MATRIX
Environment
Clause Direct Plot
Description and Safety
no. or Manager
Supervisor
1 Scope √
2 Normative references √ √
3 Definitions √ √ √
4 Environmental management system
requirements √ √ √
4.1 General requirements √ √ √
4.2 Environmental policy √ √ √
4.3 Planning √
4.3.1 Environmental aspects √ √
4.3.2 Legal and other requirements √ √
4.3.3 Objectives and targets √ √ √
4.3.4 Environmental management programme(s) √ √ √
4.4 Implementation and operation √ √
4.4.1 Structure and responsibility √
4.4.2 Training, awareness and competence √
4.4.3 Communication √ √
4.4.4 Environmental management system
documentation √ √
4.4.5 Document control √ √
4.4.6 Operational control √ √
4.4.7 Emergency preparedness and response √ √
4.5 Checking and corrective action √ √
4.5.1 Measurement and monitoring √ √
4.5.2 Non-conformance and corrective and preventive
action √ √
4.5.3 Records √ √
4.5.4 Environmental management system audit √ √ √
4.6 Management review √ √

Page 18 of 46
Compatibility with other management
EM-00
systems
This environment manual principally adheres to ISO 14001 : 1996 environment

management system and incorporates provisions from other relevant and
specific national and international standards like ISO 18001 : 1999 as the
organization is already planning to implement occupational health and safety
management system in tandem with environment management system. Hence
there may be many instances where activities and documentation required for
both the management systems are overlapping each other which is considered
by management.

Page 19 of 46
SCOPE OF OUR MANUAL
EM-00
Clause no.1 – IS0 14001 :1996
SECTION -1
1.0 SCOPE OF OUR MANUAL
This manual specifies requirements for an environmental management system,

to enable our organization to formulate policies and objectives taking into
account legislative requirements and information about significant environmental
impacts. It applies to those environmental aspects, which our organization can
control and over which we can expect to have an influence.
This manual is applicable to our organization as we intend to:
a) Implement , maintain and improve our environmental management system;
b) Assure ourselves to the conformance of stated environmental policy;
c) Demonstrate such conformance to our employees, suppliers, regulatory

authorities & society as a whole.
d) Seek certification of our environmental management system by suitable

certifying organization;
e) Make a self-determination and self-declaration of conformance with this

International Standard.
All the requirements in this International Standard are intended to be

incorporated into our environmental management system. The extent of the
application depends on factors as the environmental policy of our organisation,
the nature of our activities and the conditions in which we operate.
The scope of our activities considered for this environment management system
is “ Breaking of ships, sale of steel and other materials, components, machinery
derived from ships.”

Page 20 of 46
NORMATIVE REFERENCES
EM-00
Clause no.2 – IS0 14001 :1996
SECTION – 2
2.0 NORMATIVE REFERENCES
This Environment Manual principally adheres to ISO 14001 :1996

Environment Management System.
Wherever appropriate, and to avoid unnecessary volume of document

references to existing recognized standards or documents, as described
below, are available to the environment manual user and are incorporated.
Srno. Standard Nomenclature

1 ISO 14001 : 1996 Environmental Management System,
Specification Guidance for use

Page 21 of 46
TERMS AND DEFINITIONS
EM-00
Clause no.3 – IS0 14001 :1996
SECTION – 3
3.0 TERMS AND DEFINITIONS
3.1 Abbreviations
Sr.No. Abbreviation Meaning

1 GEP Good Environment Practice
2 MR Management Representative
3 EMS Environment Management System
4 GMB Gujarat Maritime Board
5 ESS Environment and Safety Supervisor
6 SC Steel cutter
(Ghadi) valve that is fitted to the pipe
7 Pipe valve connecting gas gun and cylinder
8 Cylinder LPG and Oxygen cylinder
9 GPCB Gujarat Pollution Control Board
10 EMP Environment Management Program
11 I&O Implementation and Operation
12 C & CA Checking and corrective action
13 CAPA Corrective and preventive action
14 WH Waste Handler
3.2 Definitions
3.2.1 Environment
Surroundings in which our organization operates, including air, water, land, beach area,
workers and their interrelation.
3.2.2 Environmental Aspect

Element of our organization’s activities which include ship breaking activity, sale of steel
and other by-products derived from ship that interact with the environment.
3.2.3 Environmental Impact

Any change to the environment, whether adverse or beneficial, wholly or partially
resulting from an organisation’s activities as described above.(see 3.3)
3.2.4 Environmental Management System

The part of the overall management system that includes organizational structure,
planning activities related to ship breaking , responsibilities, practices, procedures,
processes and resources for developing, implementing, achieving, reviewing and
maintaining the environmental policy.

Page 22 of 46
TERMS AND DEFINITIONS
EM-00
Clause no.3 – IS0 14001 :1996
3.2.5 Environmental Management System Audit

A systematic and documented verification process of objectively obtaining and
evaluating evidence to determine whether our organization’s environmental
management system conforms to the environmental management system audit criteria
set by us, and for communication of the results of this process to top management.
3.2.6 Environmental Objective

Overall environmental goal, arising from the environmental policy, that our organization
has set to achieve, and which is quantified where practicable.
3.2.7 Environmental Performance

Measurable results of the environmental management system, related to our
organization’s environmental aspects, based on our environmental policy, objectives and
targets.
3.2.8 Environmental Policy

Statement by our organization of our intentions and principles in relation to our overall
environmental performance which provides a framework for action and for the setting of
our environmental objectives and targets.
3.2.9 Environmental Target

Detailed performance requirement, quantified where practicable, applicable to the
organization or parts thereof, that arises from the environmental objectives and that
needs to be set and met in order to achieve those objectives.
3.2.10 Interested Party

Individual or group concerned with or affected by the environmental performance of our
organization.
3.2.11 Organization
RUSHIL INDUSTRIES LTD. Is a closely held limited company.
3.2.12 Prevention of Pollution

Use of processes, practices, materials or products that avoid, reduce or control
pollution, which may include recycling, treatment, process changes, control
mechanisms, efficient use of resources and material substitution.
3.2.13 Director
The director is one of the member of board of the organization.

Page 23 of 46
GENERAL REQUIREMENTS
EM-00
Clause no.4.1 – IS0 14001 :1996
4.1 General Requirements

4.1.1 POLICY:
The organization (top management) has established, documented, implemented

& maintained an Environment Management System and continually improve its
effectiveness in accordance with the requirements of ISO 14001 : 1996as a
means of ensuring that our activities confirm to specified requirements.
4.1.2 SCOPE :
This policy is applicable to ship breaking, handling, storage and sale of products
and by-products derived from the ship.
4.1.3 RESPONSIBILITY
The Management Representative [MR] is totally responsible for implementation

of this policy and achieving the purpose.
4.1.4 PROCEDURE
To implement the Environment Management System top management have

collectively worked and prepared the complete Environment manual & have
prepared and documented procedures and good environment practices while
keeping focus on our Environment policy.
The requirements of our environment management system are described in the

following manual which include :
1. Environmental policy
2. Planning
a. Environmental aspects
b. Legal and other requirements
c. Objectives and targets
d. Environment management programs
3. Implementation and Operation
a. Structure and Responsibility
b. Training, awareness and competence
c. Communication
d. Environment management system documentation
e. Document control
f. Operational control

Page 24 of 46
GENERAL REQUIREMENTS
EM-00
Clause no.4.1 – IS0 14001 :1996
g. Emergency preparedness and response

4. Checking and corrective action
a. Monitoring and measurement
b. Nonconformance and corrective and preventive action
c. Records
d. Environment management system audit
5. Management Review
4.1.5 Records
NIL
4.1.6 Reference Documents

NIL

Page 25 of 46
Environmental Policy
EM-00
Clause no.4.2 – IS0 14001 :1996
4.2 Environmental policy
4.2.1 POLICY
The top management with executive responsibility has defined and documented
environmental policy for our organization and its commitment to environment
control.
4.2.2 SCOPE
and by-products derived from the ship.
The environmental policy is well communicated to and understood by all

employees and accepted as a prime responsibility to comply with hence bear
their whole hearted support.
4.2.4 PROCEDURE
In establishing our organization’s environmental policy , top management has

ensured that
a) Is appropriate to the nature, scale and environmental impacts of our ship

breaking activities.;
b) Includes a commitment to continual improvement and prevention of pollution;
c) Includes a commitment to comply with relevant environmental legislation and

regulations as described in list of applicable legislations and regulations.
d) Provides the framework for setting and reviewing environmental objectives

and targets;
e) Is documented, implemented and maintained and communicated to all

employees;
f) Is made available to the public.

Page 26 of 46
Environmental Policy
EM-00
Clause no.4.2 – IS0 14001 :1996
After reviewing the above considerations, environmental and occupational health

& safety policy of our organization is as follows:
We at RUSHIL INDUSTRIES LTD. which is a ship breaking unit are committed to continual
improvement of our occupational health & safety and environment control processes aimed at
prevention of all types of pollution and minimization of occupational health and safety risks. We
shall strive to achieve this by :
1. Complying with applicable occupational health, safety and environment legislations

2. Striving to achieve the occupational health, safety and environment objectives and targets
3. Communicating this policy to all employees and make it available to interested parties and
public.
This policy shall be reviewed regularly.

=============x================x==============x===============
pyRavr` AOr Vyvsaiyk sur9a poilsI

ruxIl {NDiS3/s ilim3eD (RUSHIL INDUSTRIES LTD.) me. kam krne vale swI log pyaRvr` AOr
Vyvsaiyk sur9a ke inr.tr su2ar ke il0 yh p/` krte hE., ik
− hm sb imlkr pyaRvr` AOr kmRcairyo. kI Vyvsaiyk sur9a ka pUra @yan rqe.ge|

− hm pr lagU pyaRvr` AOr Vyvsaiyk sur9a ke sare kanUno. ka pUra paln kre.ge|
− pyaRvr` AOr Vyvsaiyk sur9a ke iniXct ]deXy AOr @yey ko haisl krne kI pUrI koixx kre..ge|
− Apne kmRcarI , ga/hk AOr sPlayr ko ApnI pyaRvr` AOr Vyvsaihk sur9a inityo.. kI jankarI
dete rhe.ge|
yh poilsI kI jankarI hmare swI 63ko. ko smy smy pr 3/ein.g AOr AapsI smvad se dete rhege |
Reference documents
EM-00 Environmental Manual
Records
NIL

Page 27 of 46
Planning – Environmental aspects
EM-00
Clause no.4.3.1 – IS0 14001 :1996
4.3 PLANNING
4.3.1 Environmental aspects
4.3.1.1 POLICY :
The top management of the organization has identified, established and
maintained environmental aspects of our ship breaking activity and sales of by
products derived from the same.
4.3.1.2 SCOPE :
and by-products derived from the ship
4.3.1.3 RESPONSIBILITY
The Director is responsible for implementation of this policy and achieving the
purpose.
4.3.1.4 PROCEDURE
The Director of the organization has identified, established and maintained
environmental aspects of ship breaking activity that we can control and over
which we can be expected to have an influence as described in List of aspects
[LS-MGT-01] , in order to determine those which have or can have significant
impacts on the environment as described in List of significant environment al
aspects and impacts [LS-MGT-02] .
In the above process we have ensured that the aspects related to these
significant impacts are considered in setting our environmental objectives as
described in [FM-MGT-01] which is updated every 6 months.
Entire details of the this activity is given in EP- 02 Procedure for identification of
environmental aspects.
Reference Documents
LS-MGT-01 List of aspects
LS-MGT-02 List of significant environmental aspects and impacts
FM-MGT-01 Environmental objectives and targets
EP-02 Procedure for identification of environmental aspects.
Records
NIL

Page 28 of 46
Planning – Legal and other
EM-00 requirements
Clause no.4.3.2 – IS0 14001 :1996
4.3.2 Legal and other requirements
4.3.2.1 POLICY :
The Top management has identified and has access to legal and other
requirements to which our organization subscribes.
4.3.2.2 SCOPE :
The Director is responsible for implementation of this policy and achieving the
purpose.
4.3.2.4 PROCEDURE
The Director of the organization has identified, established and maintained legal
and other requirements to which the organization subscribes, that are applicable
to the environmental aspects [LS-MGT-01] of our ship breaking activity. The
applicable legal requirements are described in List of applicable legal legislations
as described in [LS-MGT-03] Entire details of the this activity is given in EP- 01
Procedure for identification of legal and other requirements.
Reference Documents
LS-MGT-01 List of environmental aspects
LS-MGT-03 List of applicable legal legislations
EP-01 Procedure for identification of legal and other
requirements.
Records
NIL

Page 29 of 46
Planning – Objectives and targets
EM-00
Clause no.4.3.3 – IS0 14001 :1996
4.3.3 OBJECTIVES AND TARGETS
4.3.3.1 POLICY
The organization has established, maintained and documented environmental

objectives and targets, at each relevant function and level within the organization
4.3.3.2 SCOPE :
This policy is applicable to significant environmental aspects and impacts[LS-

MGT-02] , its technological options and its financial, operational and business
requirements and the views of interested parties.
.
All Environmental objectives and targets are well communicated to and

understood by all employees and accepted as a prime responsibility to achieve
the same to comply with EMS.
4.3.3.4 PROCEDURE
When establishing and reviewing our objectives and targets as described in [FM-
MGT-01], we have considered the legal and other requirements, its significant
environmental aspects, its technological options and its financial, operational and
business requirements, and the views of interested parties.
The objectives and targets have been consistent with the environmental policy,
including the commitment to prevention of pollution.
Reference documents
Records
NIL

Page 30 of 46
Planning – E M P
EM-00
Clause no.4.3.4 – IS0 14001 :1996
4.3.4 Environmental management programme
4.3.4.1 POLICY :
The top management has established and maintained environmental

management programme for achieving our environmental objectives and
targets [FM-MGT-01]
4.3.4.2 SCOPE :
This policy is applicable to significant environmental aspects and impacts[LS-

MGT-02] , its technological options and its financial, operational and business
requirements and the views of interested parties.
The Environmental management programme is well communicated to and

understood by all employees and accepted as a prime responsibility to achieve
the same to comply with EMS.
4.3.4.4 PROCEDURE
The environmental management programme include
a) Designation of responsibility for achieving objectives and targets at each

function and level of the organisation;
b) The means and time-frame by which they are to be achieved.
Details of above activities can be found in Environment Management Programme

[FM-MGT-02]
Reference documents
FM-MGT-02 Environment Management Programme
Records
NIL

Page 31 of 46
I & O –Structure and responsibility
EM-00
Clause no.4.4.1 – IS0 14001 :1996
4.4 Implementation and Operation (I &O )
4.4.1 I & O - Structure and Responsibility
4.4.1.1 POLICY :
The Top management has defined, documented and communicated roles,

responsibility and authorities in order to facilitate effective environmental
management.
4.4.1.2 SCOPE :
This policy is applicable to all the employees of the organization.
This policy is applicable to all the employees of the organization.
4.4.1.4 PROCEDURE
Management has provided resources essential to the implementation and control

of the environmental management system. Resources include human resources
and specialized skills, technology and financial resources.
The organisation’s top management has appointed (a) specific management

representative(s) who, irrespective of other responsibilities, have been defined
roles, responsibilities and authority for
a) Ensuring that environmental management system requirements are

established, implemented and maintained in accordance with this
International Standard;
b) Reporting on the performance of the environmental management system to

top management for review and as a basis for improvement of the
environmental management system.
Reference documents
EM-00 Pg 15 -18 Environmental Manual
Records
NIL

Page 32 of 46
I & O –Training awareness and
EM-00 competence
Clause no.4.4.2 – IS0 14001 :1996
4.4.2 I & O -Training, awareness and competence
4.4.2.1 POLICY
The top management has a system to identify training needs. All personnel
whose work may create a significant impact upon the environment, are provided
with appropriate training.
4.4.2.2 SCOPE
The policy is applicable to all employees working in the organization.
Plot Manager is responsible to implement this policy in the organization and

achieve the purpose
4.4.2.4 PROCEDURE
The Plot Manager has ensured that all employees or members at each relevant
function and level are aware of
a) The importance of conformance with the environmental policy and procedures

and with the requirements of the environmental management system;
b) The significant environmental impacts, actual or potential, of their work

activities and the environmental benefits of improved personal performance;
c) Their roles and responsibilities in achieving conformance with the

environmental policy and procedures and with the requirements of the
environmental management system, including emergency preparedness and
response requirements;
d) The potential consequences of departure from specified operating

procedures.
Personnel performing the tasks, which can cause significant environmental

impacts, have been competent on the basis of appropriate education, training
and/or experience as described in organization skill chart [FM-MGT-03] . All the
training needs identified and provided are recorded in Identification cum training

Page 33 of 46
I & O –Training awareness and
EM-00 competence
Clause no.4.4.2 – IS0 14001 :1996
form [ER-MGT-02] Entire details of the this activity is given in EP- 04 Procedure
for training awareness and competence.
Reference documents
FM-MGT-03 Organization skill chart
EP-04 Procedure for training awareness and competence
Records
ER-MGT-02 Identification cum training need form

Page 34 of 46
I & O –Communication
EM-00
Clause no.4.4.3 – IS0 14001 :1996
4.4.3 I &O - Communication
4.4.3.1 POLICY
The top management had implemented system for internal and external
communication with regard to our environmental aspects and environmental
management system.
4.4.3.2 SCOPE
The policy is applicable to all environmental aspects as described in List of

environmental aspects in [LS-MGT-01]
Director and Plot Manager are responsible to implement this policy in the
organization and achieve the purpose
4.4.3.4 PROCEDURE
The top management has ensured that
• Internal communication between the various levels and functions of our

organization is carried out with regards to environment al aspects of the
organization.
• The organization is receiving, documenting and responding to relevant

communication from external interested parties
We have considered processes for external communication on our significant

environmental aspects[LS-MGT-02] and record its decision as described in [ER-
MGT-01] Entire details of the this activity is given in EP- 05 Procedure for internal
and external communication.
Reference documents
EP-05 Procedure for internal and external communication
Records
ER-MGT-01 External communication register

Page 35 of 46
I & O – EMS Documentation &
Document Control
EM-00
Clause no.4.4.4 & 4.4.5
IS0 14001 :1996
4.4.4 I & O - EMS Documentation
4.4.4.1 POLICY
The top management has established and maintained information in paper form
related to entire EMS.
4.4.4.2 SCOPE
Plot Manager and Environment and Safety Supervisor are responsible to

implement this policy in the organization and achieve the purpose
4.4.4.4 PROCEDURE
The system for control of documents is designed in such a way that ;
a) They are located;
b) They are periodically reviewed, revised as necessary and approved for

adequacy by authorised personnel;
c) The current versions of relevant documents are available at all locations

where operations essential to the effective functioning of the environmental
management system are performed;
d) Obsolete documents are promptly removed from all points of issue and points
of use, or otherwise assured against unintended use;
e) Any obsolete documents retained for legal and/or knowledge preservation

purpose are suitably identified.
Our documentation is legible, dated (with dates of revision) and readily

identifiable, maintained in an orderly manner and retained for at least 3 years.

Page 36 of 46
I & O – EMS Documentation &
Document Control
EM-00
Clause no.4.4.4 & 4.4.5
IS0 14001 :1996
The complete hierarchy of documentation maintained for ISO 14001:1996 EMS

can be found in Master list of documents [ML-MGT-01]
The documentation is divided in four levels i.e.
Level I Environmental Manual
Level II Environmental Procedures
Level III Good environmental practices
Level IV Environment records
Entire details of the this activity is given in EP- 03 Procedure for document and
data control.
Reference documents
ML-MGT-01 Master list of documents
EP-03 Procedure for document and data control
Records
ER-MGT-03 Details of obsolete documents

Page 37 of 46
I & O – Operational Control
EM-00
Clause no.4.4.6 – IS0 14001 :1996
4.4.6 OPERATIONAL CONTROL
4.4.6.1 POLICY
The top management has identified the operations and activities that are
associated with significant environmental aspects[LS-MGT-02] in line with our
policy, objectives and targets.
4.4.6.2 SCOPE

4.4.6.4 PROCEDURE
We have planned the activities, including maintenance, in order to ensure that

they are carried out under specified conditions by
a) Establishing and maintaining documented procedures to cover situations

where their absence could lead to deviations form the environmental policy
and the objectives and targets;
b) Stipulating operating criteria in the procedures;
c) Establishing and maintaining procedures related to the identifiable significant

environmental aspects of goods and services used by the organisation and
communicating relevant procedures and requirements to suppliers and
contractors.
Entire details of this activity are given in EP- 07 Procedure for Monitoring,
measurement & control of operations. Weekly operations records are maintained
in Operations control sheet [ER-MGT-04], Maintenance control sheet [ER-MGT-
05].
Reference documents
EP-07 Procedure for monitoring, measurement and control
of operations

Page 38 of 46
I & O – Operational Control
EM-00
Clause no.4.4.6 – IS0 14001 :1996
Records
ER-MGT-04 Operations control sheet
ER-MGT-05 Maintenance control sheet

Page 39 of 46
I & O – Emergency preparedness and
EM-00 response
Clause no.4.4.7 – IS0 14001 :1996
4.4.7 EMERGENCY PREPAREDNESS AND RESPONSE
4.4.7.1 POLICY
The top management has established and maintained procedures to identify

potential for and respond to accidents and emergency situations, and for
preventing and mitigating the environmental impacts that may be associated with
them.
4.4.7.2 SCOPE

4.4.7.4 PROCEDURE
We have reviewed and revised, where necessary, its emergency preparedness

and response procedures, in particular, after the occurrence of emergency drills.
We have also periodically tested such procedures which can be verified in

Emergency drill record [ER-MGT-08]
Entire details of the this activity is given in EP- 08 Procedure for Identification and
control of emergency situations.
Reference documents
EP-08 Procedure for identification and control of emergency
situations.
Records
ER-MGT-08 Emergency drill record

Page 40 of 46
C & CA – Monitoring and measurement
EM-00
Clause no.4.5.1 – IS0 14001 :1996
4.5 Checking and Corrective action

4.5.1 Monitoring and measurement
4.5.1.1 POLICY
The top management has established and maintained various procedures to

monitor and measure, on a regular basis, the key characteristics of its operations
and activities that can have a significant impact on the environment.
4.5.1.2 SCOPE

4.5.1.4 PROCEDURE
The above activity include the recording of information to track performance,

relevant operational controls and conformance with the organisation’s
environmental objectives and targets which can be verified in Operations control
sheet [ER-MGT-04] and Maintenance control sheet [ER-MGT-05]
Monitoring equipment is calibrated and maintained and records of this process

are retained according to the organisation’s procedures which can be found in
Maintenance and calibration plan [ER-MGT-06] and Calibration control sheet
[ER-MGT-07].
The Director evaluates compliance with relevant environmental legislation and

regulations every 6 months or during any receipt of new legislation or external
communication.
Entire details of the this activity is given in EP- 07 Procedure for Monitoring,
measurement & control of operations.

Page 41 of 46
C & CA – Monitoring and measurement
EM-00
Clause no.4.5.1 – IS0 14001 :1996
Reference documents
EP-07 Procedure for monitoring, measurement and control
of operations.
ER-MGT-06 Maintenance and calibration control plan
Records
ER-MGT-04 Operations control sheet
ER-MGT-05 Maintenance control sheet
ER-MGT-07 Calibration control sheet

Page 42 of 46
C & CA – Non conformance and CAPA
EM-00
Clause no.4.5.2 – IS0 14001 :1996
4.5.2 Non - Conformance and CAPA

4.5.2.1 POLICY
The top management has defined responsibility and authority for handling and
investigating non-conformances, taking action to mitigate any impacts caused
and for initiating and completing corrective and preventive action.
4.5.2.2 SCOPE

4.5.2.4 PROCEDURE
Any corrective or preventive actions taken to eliminate the causes of actual and
potential non-conformances are ensured that they are appropriate to the
magnitude of problems and commensurate with the environmental impact
encountered.
The top management has implemented and recorded any changes in the
documented procedures resulting from corrective and preventive action which
can be reviewed in ER-MGT-14 Change in procedures.
The entire details of the above activity is described in details in EP-09 Control of
non-conformances, corrective and preventive action
Reference documents
EP-09 Procedure for Control of non-conformances,
corrective and preventive action
Records
ER-MGT-14 Change in procedures

Page 43 of 46
C & CA – Control of records
EM-00
Clause no.4.5.3 – IS0 14001 :1996
4.5.3 CONTROL OF RECORDS

4.5.3.1 POLICY
The top management has planned, established and maintained the identification,
maintenance and disposition of environmental records.
4.5.3.2 SCOPE

4.5.3.4 PROCEDURE
The top management has ensured that environmental records are legible,
identifiable and traceable to the activity, product or service involved.
Environmental records are stored and maintained in such a way that they are
readily retrievable and protected against damage, deterioration or loss. Their
retention times has been established and recorded. Records are maintained, as
appropriate to the system and to the organisation, to demonstrate conformance
to the requirements of this International Standard. The entire details of the above
activity is described in details in EP-06 Control of records. A list of all the records
to be maintained can be found in Master list of documents [ML-MGT-01]
Reference documents
EP-06 Procedure for Control of records
Records
ML-MGT-01 Master list of documents

Page 44 of 46
C & CA – EMS Audit
EM-00
Clause no.4.5.4 – IS0 14001 :1996
4.5.4 Environmental Management System (EMS) Audit
4.5.4.1 POLICY
The top management has planned for periodic environmental management

system audits to be carried out every 6 months.
4.5.4.2 SCOPE
Director, Plot Manager and Environment and Safety Supervisor are responsible
to implement this policy in the organization and achieve the purpose
4.5.4.4 PROCEDURE
Environmental audits are conducted in order to
a) determine whether or not the environmental management system

1) conforms to planned arrangements for environmental management
including the requirements of this International Standard; and
2) has been properly implemented and maintained; and
b) provide information on the results of audits to management.
The organization’s audit plan[ER-MGT-11] including any schedule, is based on

the environmental importance of the activity concerned and the results of
previous audits. In order to be comprehensive, the audit procedures[EP-03] have
covered the audit scope, frequency and methodologies, as well as the
responsibilities and requirements for conducting audits and reporting results. The
results of internal audit can be found in Internal audit report [ER-MGT-12]
Reference documents
EP-03 Procedure for Control of Internal environment audits
Records
ER-MGT-12 Internal audit report

Page 45 of 46
Management Review
EM-00
Clause no.4.6 – IS0 14001 :1996
4.6 MANAGEMENT REVIEW
4.6.1 POLICY
The organisation’s top management every 6 months, reviews the environmental

management system, to ensure its conducting suitability, adequacy and
effectiveness.
4.6.2 SCOPE
Director and Plot Manager are responsible to implement this policy in the
organization and achieve the purpose
4.6.4 PROCEDURE
The management review process ensures the necessary information is collected

to allow management to carry out this evaluation. This review is documented in
Records of management review [ER-MGT-13]
The management review addresses the possible need for changes to policy,
objectives and other elements of the environmental management system, in the
light of environmental management system audit results, changing
circumstances and the commitment to continual improvement.
Reference documents
NIL
Records
ER-MGT-13 Records of Management Review

Page 46 of 46

Environmental Management Manual: Rushil Industries LTD

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Environmental Management Manual: Rushil Industries LTD

Uploaded by

Copyright:

Available Formats

ENVIRONMENTAL MANAGEMENT MANUAL

EFFECTIVE DATE : 05.11.2004

ENVIRONMENTAL MANAGEMENT SYSTEM – ISO 14001:1996

RUSHIL INDUSTRIES LTD.

EM-00 Environmental Manual

FM-MGT-04 EMM-Document Control Record

0.1 Title : ENVIRONMENTAL MANAGEMENT MANUAL

0.2 Document no. : EM-00 ISO 14001 : 1996

Copy Name of the copy holder Designation Department

0.4 Revision Record

Revision Revision Details Approved

Prepared by Released by Authorized By

Plot Manager Plot Manager Doc. Status Director

EM-00 Table of Contents

Description of Clauses – ISO 14001:1996 EMS ISO Page no.

Prepared by Released by Authorized By

Plot Manager Plot Manager Doc. Status Director

EM-00 Table of Contents

Management review 4.6 46

Prepared by Released by Authorized By

Plot Manager Plot Manager Doc. Status Director

EM-00 Letter of Authorization

This evidence of authorization for approval of the contents of the Environmental

Place: Alang, Dist: Bhavnagar

Prepared by Released by Authorized By

Plot Manager Plot Manager Doc. Status Director

EM-00 Scope of our EMS

This Environmental Management Manual may be used for reference by internal

Scope of our environment management system includes “ Breaking of ships, sale

APPLICABLE CLAUSES OF ENVIRONMENTAL MANAGEMENT

Prepared by Released by Authorized By

Plot Manager Plot Manager Doc. Status Director

EM-00 Scope of our EMS

COMPREHENSION OF OUR ENVIRONMENTAL POLICY:

OUR ENVIRONMENT MANUAL

a) Describing and implementing an effective environment management system

Prepared by Released by Authorized By

Plot Manager Plot Manager Doc. Status Director

EM-00 Scope of our EMS

STRUCTURE & FORMAT

It conveys accurately, completely and concisely the environment policy,

We have adapted a method of applying a key to various sections of this

This Environment Manual covers all the applicable elements of environment

FINAL REVIEW AND APPROVAL:

Prior to issuing the manual, the document was reviewed by responsible

The Director who is responsible for implementation has approved this

Prepared by Released by Authorized By

Plot Manager Plot Manager Doc. Status Director

EM-00 Scope of our EMS

DISTRIBUTION OF THE MANUAL :

The method of distribution of the authorized manual, whether in total or by

Proper distribution and control is being aided, for example, by serialization of

a) Environment Manual is revised whenever changes are made in the

b) Following officer is officially identified to assist MR and discharge the

[1] Mr. Nirav D. Motiwala (Plot Manager)

c) In case of special circumstances, like absence of Environment and Safety

d) In case of absenteeism at any level, the responsibility goes downward &

Prepared by Released by Authorized By

Plot Manager Plot Manager Doc. Status Director

EM-00 Scope of our EMS

A method of providing for the initiation, development, review, control and

This task is assigned to an appropriate document control function, which is

Issue and change control: