Project Execution : Procurement & Build

Copyright © 2015 - 2018, Victorian Institute of Technology.

The contents contained in this document may not be reproduced in any form or by any means, without the written permission of VIT, other
than for the purpose for which it has been supplied. VIT and its logo are trademarks of Victorian Institute of Technology.

ITSU 2006 [ Lesson 11 ] Copyright © 2018 VIT, All Rights Reserved 1

 Chapter Eight

Project Execution:
Build the Project Team

ITSU 2006 [ Lesson 11 ] Copyright © 2018 VIT, All Rights Reserved 2

 Build the Project Team

• The first step in building a project team is

developing a mission statement so that all team
members can understand and buy into it.
• The core of a project team’s mission is always to
complete the project on time, within budget, and
according to specifications.

ITSU 2006 [ Lesson 11 ] Copyright © 2018 VIT, All Rights Reserved 3

 Build the Project Team

• A complete mission statement contains:

• the name of the project
• a description of the project
• a statement of purpose
• Team building involves four steps:
1. assess
2. plan
3. implement
4. evaluate

ITSU 2006 [ Lesson 11 ] Copyright © 2018 VIT, All Rights Reserved 4

 Build the Project Team

• Conflict will occur in even the best of teams.

– Consequently, project managers must be prepared to deal
with it.
• Human responses to conflict:
– escape (denial, flight, suicide)
– attack (litigation, grievances, assault, murder)
– resolution (overlook, reconcile, negotiate, mediate,
arbitrate).

ITSU 2006 [ Lesson 11 ] Copyright © 2018 VIT, All Rights Reserved 5

 Build the Project Team

• Project managers should encourage resolution

responses to conflict.

ITSU 2006 [ Lesson 11 ] Copyright © 2018 VIT, All Rights Reserved 6

 Chapter Nine

Project Execution:
Procurements

ITSU 2006 [ Lesson 11 ] Copyright © 2018 VIT, All Rights Reserved 7

 Conduct Procurements

• Before work can be done on a project, the necessary

materials and subcontractors must be procured.
– The process is known as procurement.

ITSU 2006 [ Lesson 11 ] Copyright © 2018 VIT, All Rights Reserved 8

 Conduct Procurements

• The most commonly used procurement methods

are:
– low-bid
– best-value
– micro-purchase
– small purchase
– sole provider

ITSU 2006 [ Lesson 11 ] Copyright © 2018 VIT, All Rights Reserved 9

 Conduct Procurements

• A comprehensive bid package (RFQ or RFP) contains

an invitation to bid, announcement of the pre-bid
conference, bidding instructions, and the bidding
form. A “responsive” bid complies with all
requirements in the RFP or RFQ.

ITSU 2006 [ Lesson 11 ] Copyright © 2018 VIT, All Rights Reserved 10

 Figure 9.10 This checklist will help
ensure a complete bid package.

ITSU 2006 [ Lesson 11 ] Copyright © 2018 VIT, All Rights Reserved 11