UNIVERSITY TENDER BOARD

TENDER EVALUATION SUMMARY AND RECOMMENDATION

[Guidelines for drafting this document are in red italics and should be deleted].

Tender number

Tender
name

Tender objective(s)

List of all Tender respondents

Recommended Tenderer

Reasons for recommendation

[Full justification must be provided based upon evaluation criteria]

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 List of all Tenderers not for recommendation

[Brief statement explaining where each of these tenderers did not meet the requirements of the
specification/evaluation criteria and/or were deficient as compared to recommended tenderer. If
lower priced tenders are being passed over, they are to be listed in ascending price order with full
reasons, supported by reference to the particular specification clause being given].

Summary of Tender Board’s Matrix/Scores is attached.

[Provide an excel template/summary of Panel’s scores as an attachment to this report].

Note: Points of material discrepancy between Assessment Panel member’s scoring to be

highlighted (with reasons provided by assessors to support their scores in this regard)

Summary

[Include an explanation on how the recommended tenderer can fulfill the

tender objective].

Sign off by the Chair, Tender Panel

 The Board has carried out the tender evaluation in accordance with University
Policy and Procedures, and agrees that the following issues have been satisfied:
o Due process has been followed
o There is no conflict of interest

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 o All members are unanimous in the recommendation of the
successful/recommended tenderer

Signature ________________________

Name ________________________ Date ___________________

Chair, Tender Board

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