Step-By-Step EXERCISE 1-13

Use Paste Special

Open Excel 2010. Open
the data file Household
Budget.docx. Click
Enable Editing, if
necessary.
Save the file as: Household
Budget-[your first initial and
last name]. (For example,
Household Budget-wlester.)
The Paste Special command allows you to copy and paste specific cell contents or
attributes, such as formulas, formats, or comments, from the Clipboard in a worksheet.
You can also choose to perform simple mathematical calculations based on the values
of copied cell(s) and the values of target cell(s). A few examples of Paste Special
options for cell contents and attributes are shown in Table 2.1. Microsoft Excel 2010’s
Paste Preview feature also allows you to select from a variety of options when pasting
formats, formulas, and values within the same worksheet, between workbooks, or
from other programs, including keeping the source column widths, having no borders,
and keeping the source formatting.

Select all the data in the TABLE 2.1 Examples of Paste Special options
table at the top of the page Attribute Pastes…
and choose Home>
All All cell contents and formatting.
Clipboard>Copy .
Click the Insert Formulas Only the formulas as entered in the formula bar.
Worksheet tab at the
bottom of the page. Values Only the values as displayed in the cells.

In Sheet1, click Select Formats Only cell formatting.

All . Choose Home>
Comments Only comments attached to the cell.
Clipboard>Paste
drop-down arrow. Select
Validation Data validation rules for the copied cells to the paste area.
Paste Special.

Your screen FIGURE 1.29 Paste Special dialog box

should look like Figure 1.29.
Note all the options in the All
Paste Special dialog box.

Continued on the next page.

If you click Paste Link to

link the pasted data to the
original data, Excel will
enter an absolute reference
to the copied cell or range
of cells in the new location.

Lesson 1 Exercise 1-13 Advanced Excel 127

 Step-By-Step EXERCISE 1-13 (Continued)
Use Paste Special
Under Paste, select All.
Click OK. The table is FIGURE 1.30 Formulas pasted into worksheet
copied and pasted in its
entirety.

Click Undo . Click the

Paste drop-down
arrow. Select Paste
Special. Click Formulas.
Formula in C10
Click OK. Click cell C10.

Your screen should look like

Figure 1.30. Note that the
formulas have been copied
and pasted into the values
for row 10. Click Undo .
Cell C10
Repeat step 7 and select
Values. Note that only the
values have been copied
and pasted into row 10. FIGURE 1.31 Comment pasted into worksheet
The formulas are no longer
included. Click Undo .

Repeat step 7 and select

Formats. Note that only
the table’s formatting is
pasted into the worksheet.
Click Undo .

Repeat step 7 and select

Comments. Scroll to cell
O3 to see the comment.

Your screen
should look like Figure 1.31.

Continued on the next page.

To avoid replacing values in your existing data when a
blank cell occurs in the data, click Skip blanks in the
Paste Special dialog box. Select Transpose to change
columns of copied data to rows, or rows of copied data to
columns.

Lesson 1 Exercise 1-13 Advanced Excel 128

 Step-By-Step EXERCISE 1-13 (Continued)
Use Paste Special
Repeat step 7 for each of
the remaining Paste FIGURE 1.32 First three columns of data transposed to rows
Special options listed in the
Paste Special dialog box.

After you have finished step

13, repeat step 7 and select
All using Source theme.
Under Operation, check
Skip blanks. Click OK.

Select cells A2:B9. Click

Copy . Click cell A13.
Click the Paste drop- Columns of data
transposed to rows
down arrow and select
Paste Special. Under
Operation, click
Transpose. Click OK.

Repeat step 15 to move the

expenditures for January
(C2:C9) into cells A15:H15.
FIGURE 1.33 Mathematical calculation performed and pasted in target cells
Your screen
should look like Figure 1.32.

Click Undo . Reselect

cells C2:C9. Click Copy.
Click cell A14. Choose
Paste Special. Click
Subtract and click
Transpose. Click OK.

Your screen
should look like Figure 1.33.
Under/Over totals
Save your file. Exit Excel. same

Values of copied January cells subtracted

from values in Budget target cells

Lesson 1 Exercise 1-13 Advanced Excel 129