MODULE 4

LESSON 5: PERFORMING RECOD KEEPING

The Importance of keeping farm records in Agricultural Production

One of the first steps in being a successful farm manager is keeping well-maintained,
accurate records and establishing a sound record-keeping system. Keeping accurate
records has its benefits, like helping farmers plan and complete realistic forecasting for
the next year.

According to Agrihome Expressions, additional benefits of being particular about

record keeping include:

It may be a requirement

Lenders, government agencies, insurance companies and others often require detailed
and well-maintained records of the farm’s income and expenditure before giving out
loans to farmers.

Better farm planning and forecasting

Farming is a business and good farm record-keeping helps the farmer plan and do
realistic forecasting. Record-keeping provides valuable information on which methods
work. The farmer can better predict price changes of inputs and produce from
expenditures and sales records kept from previous years.

Track income and expenditure

By keeping accurate records, at any time of reconciliation, the farmer can report the
correct amount of money spent or gained from the farm. This helps for proper planning
and budgeting.

Better management of a farm

Someone who keeps records on seed germination rates of seeds purchased is in a

better position to select seeds for seasons. In the case of livestock, the farm should
keep records of bloodlines, pests, disease, feed types and consumption. These records
help to prevent inbreeding, control pests and disease and provide the best feed for
optimum performance.

Spending just 10 minutes per day updating records will save you time and money!

CONDUCT INVENTORY
Why is an inventory important in agriculture?

 In farm management, inventories play a key role and it's important for farmers to
know the correct amount of items in stock at all times.

 It helps you keep track of all of your items with the new feature for easy tracking
and stock organization.
Inventory

 It means keeping track of raw materials and finished products in stock.

 Stores of goods and stocks

 In agricultural inventory, those are various fertilizers, pesticides, fuel or seeds

that are use in their production

Breakdown/ Repair report

 An unforeseeable failure or malfunction of equipment, or related operating

equipment which causes a violation.

What are the biggest causes of machinery breakdowns? (and how to prevent them).

1. Not reading the operator's manual.

Some farmers have never even opened the owner’s manual, Owner’s manuals
cover everything from maintenance checklists to calibration instructions. Most
issues are addressed in the troubleshooting section so farmers can fix the
problems themselves without having to wait for a technician.
2. Improper maintenance.
 Skipping daily maintenance is another mistake that can cause downtime.
 Farmers also should regularly replace fuel filters and check chains, gearboxes
and belts for wear and replace when wear is excessive. On gravity wagons,
wheels should be checked for tightness and alignment before going to the field.
3. Poor electrical connections.
This problem is hard to prevent and is becoming more commonplace as more
machinery is electronically controlled. However, cleaning away dust and dirt
around the connectors can help. When cleaning, use compressed air instead of
water to keep moisture away from the wires.
4. Overrunning machines.
 Constantly pushing machines to run at maximum performance or at the top of the
engineering curve can strain joints and cause equipment to die prematurely. "We
have some operators out there that push the machines too hard for too long and
try and force them to do things they weren’t designed for.
5. Not replacing worn parts.
 When a part on a machine breaks, some customers will replace only that part
and not check or replace other parts that may have caused the initial failure.
6. Misaligned tighteners.
 Tighteners that are not tracking straight with the belt or chain in relation to the
main drives can put tension on the belt or chain, causing it to break or wear
excessively. It’s important to replace worn bushings in the tightener pivot that
may be pushing the belt or chain sideways.
7. Improper storage.
 Combines and planters can build up dust which attract rodents. Rodents gnaw
on wires and the dust itself can interfere with electrical connections.
8. Weather-related issues.
 Operating in wet, muddy conditions can put strain on equipment,  For
example, running wet, tough material through a combine can break shafts or
plug up the machine, which then puts strain on everything from feeder house
 chains to shafts to bearings and pulleys. In tractors, mud packed in between
dual wheels can result in premature wear on the tire sidewalls once the mud
hardens
9. Ignoring warning signals.
 Warning lights on screens are there for a reason, often signaling issues that
need to be addressed, such as low hydraulic pressure, high engine temperature
or a shaft that isn’t turning. However, too often those signals are ignored,
resulting in machinery failure.
10. Untrained operators
 As farms get larger, farm owners are having to hire outside help that may not be
trained to operate machinery. Lack of training can result in abused machinery
and costly breakdowns.

BREAKDOWN / REPAIR REPORT

Property ID Number RY-15OA

Property Name FOUR WHEEL TRACTOR

Location WORKING AREA
Findings: Recommendation:
Damaged Battery Replace the battery
Inspected by: Reported to:

Mr. GILMAR DEMITILLAR MR. ALBERT CLINT MONTERO

Date: Date:
January 24, 2019 January 24, 2019
Subsequent Action Taken: Recommendation:

Damaged Battery
Inspected and testing to verify of non Replace the battery
functional tractor due to damaged battery

By: Reported to:

JEMBOY C. CUERBO JOSEPH ACE D. DAYON
Property Custodian Proprietor
Date: Date:
January 28, 2019 January 30, 2019

SALVAGE REPORT
 Equipment that has been deemed no longer fit for use or no longer useful is
considered Salvage.
 SALVAGEREPORT
Area/Section Reception Area
In-Charge ALBERT CLINT MONTERO
Facility Type Part Identified Recommendation
WATER PUMP

Damaged gasket Replace the gasket

THRESHER

Damaged Sparkplug Replace Sparkplug

HAND TRACTOR

No Diesel Replace/Put Diesel

RICE HARVESTER

Defective Engine Service/Replace Engine

INSPECTION REPORT
FACILITY TYPE INCIDENT ACTION TAKEN PROGRESS/REMARKS
WATER PUMP The gasket was cracked Replaced the gasket Working Condition

THRESHER The sparkplug was torn Repair/Replaced the Working Condition

sparkplug
HAND TRACTOR Empty diesel Replaced the diesel Working Condition
RICE HARVESTER EnQWgine trouble Read the engine Working Condition
manual

Reported by: JEMBOY CUERBO DATE: January 25, 2019

Tag out Bill

 1.To provide a procedure to prevent the improper operation of a component,
piece of equipment a system, or portion of a system that is isolated or in an
abnormal condition.
 2.To provide a procedure in operating an instrument that is unreliable or not in
normal operation condition.
 3.To provide separate procedures when accomplishing certain planned
maintenance system.

Tag –Out Bill on:

 Corrective Maintenance -An equipment must be tagged –out if you are working
on one that must have its power supply working on the equipment.
 Preventive Maintenance -Power switches should be tagged-out when the
technical manual of the equipment directs you secure the electrical power.

Tag out Documents

 ·Tag out Logs
 ·Caution Tags
 ·Danger Tags
 ·Out of –Calibration Labels
 ·Out of –Commission Labels

Equipment Tag-out Procedures

 1.Post Danger Tags, Caution Tags and instrument Out-of Commission
Tags/out-of Calibration labels following authorized procedures.
 2.Do not remove or break posted safety tags without proper authorization.
Tag-out activity should be supported by properly accomplished document.
 ASSESSMENT

GENERAL INSTRUCTIONS

 Use yellow pad paper

 Write your name, Grade and Section and Date

TEST I. IDENTIFICATION

___________1. It means keeping track of raw materials and finished products in

stock.

___________2. Equipment that has been deemed no longer fit for use or no longer
useful is considered Salvage.

____________3. An unforeseeable failure or malfunction of equipment, or related

operating equipment which causes a violation.

____________4. Equipment must be tagged –out if you are working on one that
must have its power supply working on the equipment.
____________5. Power switches should be tagged-out when the technical manual
of the equipment directs you secure the electrical power.

TEST II. ENUMERATION

6-10. What re the 5 Documents of TAG-OUT?

11-12. What are the 2 maintenance of Tag-Out Bill on?
13-22. What are the biggest causes of machinery breakdowns?
23-25. Why inventory is an important in agriculture?
 ANSWER KEY

TEST I.
1. INVENTORY
2. SALVAGE REPORT
3. BREAKDOWN/ REPAIR REPORT
4. CORRECT MAINTENANCE
5. PREVENTIVE MAINTENANCE

TEST II.

6-10.
·Tag out Logs
·Caution Tags
·Danger Tags
·Out of –Calibration Labels
·Out of –Commission Labels

11-12.
>CORRECT MAINTENANCE
>PREVENTIVE MAINTENANCE

13-22.

 Not reading the operator's manual.

 Improper maintenance.
 Poor electrical connections.
 Overrunning machines.
 Not replacing worn parts.
 Improper storage.
 Weather-related issues.
 Ignoring warning signals.
 Untrained operators

23-25. it's important for farmers to know the correct amount of items in stock at all times. It helps to keep track of all of
the items with the new feature for easy tracking and stock organization.