Sample Document PDF

PROJECT A-SURE
User Training Manual
Financial Accounting
GENERAL LEDGER
SAMPLE DOCUMENT
CUSTOMER: PTCL
IMPLEMENTATION PARTNER: SIEMENS PAKISTAN
Date: 17 November, 2007
Author(s): Siemens Pakistan Engineering Company Limited

Document Number
Document Number Document Date

FI-GL-002.08/001 17 November, 2007
Version History
Version Number Version Date Summary of Changes Ref: Minutes of Review

17 November
01 / 001 NA NA
2007
CONFIDENTIAL

FI‐GL‐002.08/001 Page 2 Version 001

TABLE OF CONTENTS
1. SAP EASY ACCESS .................................................................................................. 8
1.1. REQUIRED USER INPUT ......................................................................................................... 8

1.2. SAP SCREEN SNAP .............................................................................................................. 8
1.3. DESCRIPTION ........................................................................................................................ 8
2. DOCUMENT DATE .................................................................................................... 9
2.1. REQUIRED USER INPUT ......................................................................................................... 9

2.2. SAP SCREEN SNAP .............................................................................................................. 9
2.3. DESCRIPTION ........................................................................................................................ 9
3. DOCUMENT TYPE ................................................................................................... 10
3.1. REQUIRED USER INPUT ....................................................................................................... 10

3.2. SAP SCREEN SNAP ............................................................................................................ 10
3.3. DESCRIPTION ...................................................................................................................... 10
4. COMPANY CODE .................................................................................................... 11

4.2. SAP SCREEN SNAP ............................................................................................................ 11
4.3. DESCRIPTION ...................................................................................................................... 11
5. POSTING DATE ....................................................................................................... 12

5.2. SAP SCREEN SNAP ............................................................................................................ 12
5.3. DESCRIPTION ...................................................................................................................... 12
6. CURRENCY .............................................................................................................. 13

6.2. SAP SCREEN SNAP ............................................................................................................ 13
6.3. DESCRIPTION ...................................................................................................................... 13
7. DOCUMENT HEADER TEXT ................................................................................... 14
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7.2. SAP SCREEN SNAP ............................................................................................................ 14
7.3. DESCRIPTION ...................................................................................................................... 14
8. POSTING KEY ......................................................................................................... 15

8.2. SAP SCREEN SNAP ............................................................................................................ 15
8.3. DESCRIPTION ...................................................................................................................... 15
9. ACCOUNT ................................................................................................................ 16

9.2. SAP SCREEN SNAP ............................................................................................................ 16
9.3. DESCRIPTION ...................................................................................................................... 16
10. AMOUNT ................................................................................................................ 17
10.1. REQUIRED USER INPUT ..................................................................................................... 17

10.2. SAP SCREEN SNAP .......................................................................................................... 17
10.3. DESCRIPTION .................................................................................................................... 17
11. COST CENTER ...................................................................................................... 18

11.2. SAP SCREEN SNAP .......................................................................................................... 18
11.3. DESCRIPTION .................................................................................................................... 18
12. FUNCTIONS AND PRODUCTS - TELECOM ........................................................ 19

12.2. SAP SCREEN SNAP .......................................................................................................... 19
12.3. DESCRIPTION .................................................................................................................... 19
13. LINE ITEM TEXT .................................................................................................... 20

13.2. SAP SCREEN SNAP .......................................................................................................... 20
13.3. DESCRIPTION .................................................................................................................... 20
14. POSTING FOR NEXT LINE ITEM.......................................................................... 21
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14.2. SAP SCREEN SNAP .......................................................................................................... 21
14.3. DESCRIPTION .................................................................................................................... 21
15. ACCOUNT .............................................................................................................. 22

15.2. SAP SCREEN SNAP .......................................................................................................... 22
15.3. DESCRIPTION .................................................................................................................... 22
16. AMOUNT ................................................................................................................ 23

16.2. SAP SCREEN SNAP .......................................................................................................... 23
16.3. DESCRIPTION .................................................................................................................... 23
17. PROFIT CENTER ................................................................................................... 24

17.2. SAP SCREEN SNAP .......................................................................................................... 24
17.3. DESCRIPTION .................................................................................................................... 24
18. SAVE ...................................................................................................................... 25

18.2. SAP SCREEN SNAP .......................................................................................................... 25
18.3. DESCRIPTION .................................................................................................................... 25
19. DOCUMENT NUMBER .......................................................................................... 26

19.2. SAP SCREEN SNAP .......................................................................................................... 26
19.3. DESCRIPTION .................................................................................................................... 26
20. SAP EASY ACCESS .............................................................................................. 27

20.2. SAP SCREEN SNAP .......................................................................................................... 27
20.3. DESCRIPTION .................................................................................................................... 27
21. POST WITH REFERENCE..................................................................................... 28
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21.2. SAP SCREEN SNAP .......................................................................................................... 28
21.3. DESCRIPTION .................................................................................................................... 28
22. DOCUMENT NUMBER .......................................................................................... 29

22.2. SAP SCREEN SNAP .......................................................................................................... 29
22.3. DESCRIPTION .................................................................................................................... 29
23. COMPANY CODE .................................................................................................. 30

23.2. SAP SCREEN SNAP .......................................................................................................... 30
23.3. DESCRIPTION .................................................................................................................... 30
24. FISCAL YEAR ........................................................................................................ 31

24.2. SAP SCREEN SNAP .......................................................................................................... 31
24.3. DESCRIPTION .................................................................................................................... 31
25. CONTINUE ............................................................................................................. 32

25.2. SAP SCREEN SNAP .......................................................................................................... 32
25.3. DESCRIPTION .................................................................................................................... 32
26. ENTER .................................................................................................................... 33

26.2. SAP SCREEN SNAP .......................................................................................................... 33
26.3. DESCRIPTION .................................................................................................................... 33
27. MARKED LINE ITEM ............................................................................................. 34

27.2. SAP SCREEN SNAP .......................................................................................................... 34
27.3. DESCRIPTION .................................................................................................................... 34
28. CHECK ACCOUNT ASSIGNMENT AND BACK................................................... 35
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28.2. SAP SCREEN SNAP .......................................................................................................... 35
28.3. DESCRIPTION .................................................................................................................... 35
29. SAVE ...................................................................................................................... 36

29.2. SAP SCREEN SNAP .......................................................................................................... 36
29.3. DESCRIPTION .................................................................................................................... 36
30. DOCUMENT NUMBER. ......................................................................................... 37

30.2. SAP SCREEN SNAP .......................................................................................................... 37
30.3. DESCRIPTION .................................................................................................................... 37
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1. SAP Easy Access
1.1. Required User Input

Enter transaction code "F-01" in the command line and press enter.
1.2. SAP Screen Snap
1.3. Description

Follow the menu path as shown in the screen snap and double click on "F-01 - Sample Document" OR
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2. Document Date

Enter document date then press tab.
2.3. Description

The document date is the date on which the original document was issued. The document date may not
be the same as the posting date on which G/L account balances or customer and vendor balances are
updated. The document date can be the issue date of an invoice or a payment, for example.
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3. Document type

Enter document type then press tab.
3.3. Description

The document type classifies the accounting documents. It is stored in the document header. Attributes
that control the entry of the document, or which are themselves noted in the document, are defined for
each document type.
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4. Company Code

Enter company code then press tab.
4.3. Description

The company code is an organizational unit within financial accounting. Enter "1100" for PTCL or "1300"
for Paknet.
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5. Posting Date

Enter posting date then press tab.
5.3. Description

Date which is used when storing the document in Financial Accounting or Controlling.
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6. Currency

Enter currency key then press tab.
6.3. Description

Currency Key represents the currency for amounts in the document.
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7. Document Header Text

Enter document header text then press tab.
7.3. Description

The document header text contains explanations or notes which apply to the document as a whole, that
is, not only for certain line items.
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8. Posting key

Enter posting key for GL account debit then press tab.
8.3. Description

Posting key specifies the nature of the account (e.g. GL account, Customer account, Vendor account etc.)
and controls the debit / credit indicator of the amount. Press F4 to see and select possible values.
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9. Account

Enter account number then press enter.
9.3. Description

Account number for which posting is to be made. Account number could be GL number, customer number
or vendor number depending on posting key selected.
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10. Amount

Enter "350000" then press Tab.
10.3. Description

During document entry, enter the amount manually. In the last line item, you can enter a "*" - the amount
of the final line item is then the balance of all the line items previously entered. Amounts you enter may be
changed automatically by the system if automatic postings are made during postings e.g. Tax
adjustments, Cash discount adjustments.
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11. Cost Center

Enter "1044" as cost center number then press enter.
11.3. Description

Enter cost center number.
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12. Functions and Products - Telecom

Click on "Button".
12.3. Description

Enter function code if prompted by the system. The code will be used for function wise reporting of
expenses and income. Use F4 to see and select allowed values.
Enter product code if prompted by the system. The code will be used for product wise reporting of
expenses and income. Use F4 to see and select allowed values.
Click on "Continue" button to proceed.
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13. Line item text

Enter "Accrued Bank Charges" in line item text, then press Enter
13.3. Description

Line item text contains an explanatory text on the line item. Enter a text manually or transfer a standard
text. To transfer a standard text you enter the corresponding text variable with a prefixed equals sign
(=XXXX).
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14. Posting for next line item

Enter "50" as posting key then press Enter.
14.3. Description

Enter posting key for next line item. Posting key specifies the nature of the account (e.g. GL account,
Customer account, Vendor account etc.) and controls the debit / credit indicator of the amount. Press F4
to see and select possible values.
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15. Account

Enter "2471011" GL account number then press enter.
15.3. Description

Account number for which posting is to be made. Account number could be GL number, customer number
or vendor number depending on posting key selected.
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16. Amount

Enter "*" then press Tab.
16.3. Description

During document entry, enter the amount manually. In the last line item, you can enter a "*" - the amount
of the final line item is then the balance of all the line items previously entered. Amounts you enter may be
changed automatically by the system if automatic postings are made during postings e.g. Tax
adjustments, Cash discount adjustments.
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17. Profit Center

Enter "901" as profit center and press tab.
17.3. Description

A profit center is a management-oriented organizational unit used for internal controlling purposes.
Dividing your company up into profit centers allows you to analyze areas of responsibility and to delegate
responsibility to decentralized units, thus treating them as "companies within the company". Press F4 to
see and select possible values. Always use controlling "1100" to search for profit center.
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18. Save

Click icon to save entry
18.3. Description

Press save button to store accounting entries.
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19. Document Number

Note document number for future reference.
19.3. Description

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20. SAP Easy Access

20.3. Description

Follow the menu path as shown in the screen snap and double click on "F-02 - General Posting" OR Enter
transaction code "F-02" in the command line and press enter.
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21. Post With Reference

Click on "Post with reference" Button.
21.3. Description

Click on "Post With Reference" button to create document using a reference document.
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22. Document Number

Enter "9900000003" then press tab.
22.3. Description

Enter document number of the reference document. Both "samle document" and "actual document" can
be used as reference document.
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23. Company Code

Enter company code then press tab.
23.3. Description

Enter fiscal year of the reference document.
The company code is an organizational unit within financial accounting. Enter "1100" for PTCL or "1300"
for Paknet.
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24. Fiscal year

Enter "2008" then press Tab.
24.3. Description

Enter fiscal of the reference document.
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25. Continue

Click on continue icon.
25.3. Description

Ensure checkbox of "Enter GL account items" is marked.
Click on continue icon to proceed.
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26. Enter

Press Enter.
26.3. Description

Keep pressing Enter till you see document overview screen.
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27. Marked Line Item

Double click on marked line item.
27.3. Description

Double click on marked line item (highlighted in blue) for automatic default of account assignments from
reference document.
You have to perform this step on all line items highlighted in blue.
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28. Check Account Assignment and Back

Click on "Back" button.
28.3. Description

Check account assignments defaulted from reference document and make changes, if required.
Click on bank button to go to document overview screen.
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29. Save

Click where shown.
29.3. Description

Press save button to post accounting document.
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30. Document Number.

30.3. Description

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PROJECT A-SURE

User Training Manual

Date: 17 November, 2007

Author(s): Siemens Pakistan Engineering Company Limited

Document Number Document Date

Version Number Version Date Summary of Changes Ref: Minutes of Review

1. SAP EASY ACCESS .................................................................................................. 8

1.1. REQUIRED USER INPUT ......................................................................................................... 8

2. DOCUMENT DATE .................................................................................................... 9

2.1. REQUIRED USER INPUT ......................................................................................................... 9

3. DOCUMENT TYPE ................................................................................................... 10

3.1. REQUIRED USER INPUT ....................................................................................................... 10

4. COMPANY CODE .................................................................................................... 11

4.1. REQUIRED USER INPUT ....................................................................................................... 11

5. POSTING DATE ....................................................................................................... 12

5.1. REQUIRED USER INPUT ....................................................................................................... 12

6. CURRENCY .............................................................................................................. 13

6.1. REQUIRED USER INPUT ....................................................................................................... 13

7. DOCUMENT HEADER TEXT ................................................................................... 14

7.1. REQUIRED USER INPUT ....................................................................................................... 14

8. POSTING KEY ......................................................................................................... 15

8.1. REQUIRED USER INPUT ....................................................................................................... 15

9. ACCOUNT ................................................................................................................ 16

9.1. REQUIRED USER INPUT ....................................................................................................... 16

10. AMOUNT ................................................................................................................ 17

10.1. REQUIRED USER INPUT ..................................................................................................... 17

11. COST CENTER ...................................................................................................... 18

11.1. REQUIRED USER INPUT ..................................................................................................... 18

12. FUNCTIONS AND PRODUCTS - TELECOM ........................................................ 19

12.1. REQUIRED USER INPUT ..................................................................................................... 19

13. LINE ITEM TEXT .................................................................................................... 20

13.1. REQUIRED USER INPUT ..................................................................................................... 20

14. POSTING FOR NEXT LINE ITEM.......................................................................... 21

14.1. REQUIRED USER INPUT ..................................................................................................... 21

15. ACCOUNT .............................................................................................................. 22

15.1. REQUIRED USER INPUT ..................................................................................................... 22

16. AMOUNT ................................................................................................................ 23

16.1. REQUIRED USER INPUT ..................................................................................................... 23

17. PROFIT CENTER ................................................................................................... 24

17.1. REQUIRED USER INPUT ..................................................................................................... 24

18. SAVE ...................................................................................................................... 25

18.1. REQUIRED USER INPUT ..................................................................................................... 25

19. DOCUMENT NUMBER .......................................................................................... 26

19.1. REQUIRED USER INPUT ..................................................................................................... 26

20. SAP EASY ACCESS .............................................................................................. 27

20.1. REQUIRED USER INPUT ..................................................................................................... 27

21. POST WITH REFERENCE..................................................................................... 28

21.1. REQUIRED USER INPUT ..................................................................................................... 28

22. DOCUMENT NUMBER .......................................................................................... 29

22.1. REQUIRED USER INPUT ..................................................................................................... 29

23. COMPANY CODE .................................................................................................. 30

23.1. REQUIRED USER INPUT ..................................................................................................... 30

24. FISCAL YEAR ........................................................................................................ 31

24.1. REQUIRED USER INPUT ..................................................................................................... 31

25. CONTINUE ............................................................................................................. 32

25.1. REQUIRED USER INPUT ..................................................................................................... 32

26. ENTER .................................................................................................................... 33

26.1. REQUIRED USER INPUT ..................................................................................................... 33

27. MARKED LINE ITEM ............................................................................................. 34

27.1. REQUIRED USER INPUT ..................................................................................................... 34

28. CHECK ACCOUNT ASSIGNMENT AND BACK................................................... 35

28.1. REQUIRED USER INPUT ..................................................................................................... 35

29. SAVE ...................................................................................................................... 36