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BCQXXX10.1177/2329490618824703Business and Professional Communication QuarterlyWatson
Article
Business and Professional
Communication Quarterly
Using Professional Online 2019, Vol. 82(2) 153–168
© 2019 by the Association for
Portfolios to Enhance Business Communication
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DOI: 10.1177/2329490618824703
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McClain Watson1
Abstract
Although most students have learned to succeed academically, by the time they enter
our business communication courses, their time as students is almost over. This
article describes the challenges facing “students who will soon stop being students”
and introduces the professional online portfolio as a project which enables them
to develop the confidence, the capacity, and a concrete platform with which to
communicate with the world outside the black box of school.
Keywords
eportfolio, professional development, personal branding
Very little—and very much—has changed in the 30-plus years since Soares and
Goldgehn began an article in this journal with these sentences. In terms of clarity and
practicality, their simple description of the primary objective of most business com-
munication educators would be hard to improve upon. Some might quibble with the
clear priority placed on meeting the “demands” of companies and counter that our job
is to provide companies with more than “market-ready” products ready and eager to be
assimilated into the corporate hive. Others might say that making our students more
marketable is not an objective but the objective of business educators and that those
who think otherwise are not only out of touch with the working world as it actually is
but are also foisting that obliviousness upon their credulous students.
Corresponding Author:
McClain Watson, SM43, Naveen Jindal School of Management, The University of Texas at Dallas,
800 W. Campbell Road, Richardson, TX 75080, USA.
Email: mcclain.watson@utdallas.edu
154 Business and Professional Communication Quarterly 82(2)
One thing that all would probably agree on, though, is that the pressure on our stu-
dents to engage with professional audiences while they are still students is becoming
greater and greater. Several combined factors—particularly the fact that business
schools pump more than 364,000 graduates into the job market every year—create an
environment where students feel constantly torn between being students and becom-
ing professionals (National Center for Education Statistics, 2018, para 1). This tension
is pertinent to all college students, but particularly for those taking a business and
professional communication course, many of whom are already networking with and
interning for professionals in their desired field.
Business and professional communication educators often do not do much to alle-
viate this tension. Our assignments typically place students in a fictional future where
they are already comfortably employed and have to respond in an effective and profes-
sional way to a realistic—but imaginary—assignment scenario. These scenarios push
students to create imaginative bridges that can be very useful for pulling them out of
their student selves. But, within the context of most courses, student work is only ever
seen by the instructor, and it ceases to matter to the student the moment the assignment
is turned in and scored. These structural limitations do not make the job not worth
doing, of course, but they do create real obstacles to achieving the goals described by
Soares and Goldgehn, goals that most of us still aspire to.
The main topic of Soares and Goldgehn’s article is the use of portfolios in business
communication education. They sketch out how the use of portfolios could be a way
for business communication educators to more reliably achieve what they saw as our
goal: to transition students from the classroom into the professional world. Subsequent
commenters (Brammer, 2007, 2011; Campbell, 2002; Dubinsky, 2003; Graves &
Epstein, 2011; Okoro, Washington, & Cardon, 2011; Powell & Jankovich, 1998) have
helpfully expanded on this topic. In this article, I describe a particular kind of eportfo-
lio—what I call the professional online portfolio (POP)—and pitch it as a means of
enhancing both the relevance of student work in the business and professional com-
munication classroom and the stakes that work has for students’ futures.
Previous scholarly discussion has focused primarily on defining the portfolio as a
means of creating a narrative of academic success that can be shared in the context of
a job search. The POP engages a wider frame and is concerned as much with creating
a sense of personality, enthusiasm, and warmth as it is with establishing a sense of
academic or technical credibility. In addition, because the POP is a website that is
online and can be seen by anyone on earth—indeed, students are pushed to have it seen
by as many people as possible—it is not something they do “for a class.” It is instead
a public-facing platform for personal branding, network development, and storytelling
designed to introduce its creator to the world outside the box of school.
In the first section of the article, I describe the strange predicament students find
themselves in as they come to the end of their student journey. Having spent their entire
lives developing the skills, habits, and attitudes necessary to make them good students,
they are facing a sort of crisis moment in which they will learn that “what made you suc-
cessful at school may not necessarily make you a star performer at work” (Riesco, 2013,
para 4). I also briefly walk through how the POP project is communicated to students. As
Watson 155
with any learning opportunity, the instructor’s description of and justification for an
assignment are critical. They not only lay out instructions for fulfilling requirements but
also, more important, persuade students that the assignment has value both for the course
and beyond (Wlodkowski & Ginsberg, 2017). This is especially true for the POP since,
unlike most course projects, its site of application is outside of the course and its target
audience is not the instructor but potential employers and professional allies in the world
outside the classroom. This is a very new prospect for students, and so care and time
must be taken when unveiling and justifying the POP project to students.
I begin the second section of the article with a brief overview of the POP. Then,
because most existing work about portfolios typically only tells what is contained in
portfolios rather than shows actually existing portfolios, I provide a discussion of the
key features of POPs and their rationale using screenshots from strong portfolios.
Showing the key components of actually existing POPs enables me to describe what
makes them strong and allows readers to see and feel how the POP, as a unique species
of eportfolio, enhances the already understood unique power of portfolios as a vehicle
for communicating credibility and building a personal brand.
In the final section of the article, I offer practical advice to instructors or program
directors who might be interested in incorporating the POP project into their under-
graduate business and professional communication or business school curriculum.
This advice is based on more than 5 years of experience helping thousands of students
in a large business school create POPs and push them out into the world. Since 2013,
the POP has been deeply embedded in my business school’s curriculum, and all under-
graduates have been required to create a POP in the mandatory “Advanced Business
Communication” course. This deep embedding of the POP in the undergraduate cur-
riculum has earned the university international recognition and, much more important,
has provided students with a platform of lasting professional value as they enter the
professional world with an attitude—and a visible record—of grounded confidence,
warmth, and competence.
as diminished as it has ever been. Having been inside the box for so long, third- and
fourth-year college students are like the young fish in this David Foster Wallace
(2009) scene:
There are these two young fish swimming along, and they happen to meet an older fish
swimming the other way, who nods at them and says, “Morning, boys, how’s the water?”
And the two young fish swim on for a bit, and then eventually one of them looks over at
the other and goes, “What the hell is water?” (p. 3)
Like those fish, students will one day awaken to see a crack in the black box around
them. As required classes and projects near completion, there is a sense that they will
soon stop being students and become something else, although what they will become
is not exactly clear. For a vast majority of our students, the full reckoning comes just
before or after their foot hits the floor on the other side of the stage at graduation. At
that moment, the walls of the black box fall away, and the intense light, sounds, and
activity of the poststudent world flood in for the first time. In the days and weeks (and
months and years?) that follow, our former students will be asked questions they have
been asked before but never really registered: “What did you learn in school?” “What
do you know how to do?” “What are you really good at?” “Where do you want to go?”
The questions are similar to the ones they heard as a child, but the stakes of their
answers—or their inability to answer—are terrifyingly greater than the mild annoy-
ance of their parents.
In his influential article “The Brand Called You,” Tom Peters (1997) revolutionized
the challenge of personal and professional reinvention:
This framing is especially powerful for students, whose default brand inside the box
has always been student. Whether branding pet food or people, “the first step is visibil-
ity,” Peters (1997, para 26) writes, and this is why companies spend millions to put
their products at eye level in the grocery store. “Eye level is buy level,” as the saying
goes. But, for students inside the box, visibility is precisely the thing they do not have.
Almost all of the work they do is only seen by others inside the box and only has rel-
evance or credibility inside the box. Even if students realize this problem well before
graduation, simply going to class and getting good grades does not help them address
it. Meaningful personal and professional development helps students realize that they
are inside a box and need to start breaking out before graduation. If we are only help-
ing them be good students, we aren’t really helping them at all.
A second key point Peters (1997) makes is that, when striving to become visible
outside the box, “It all matters. When you’re promoting brand You, everything you
do—and everything you choose not to do—communicates the value and character of
the brand” (para 32). While business and professional communication educators
Watson 157
understand this, students may be shocked to learn that the world outside the box
wants—and needs—to know more about them than their degree and their GPA. Yes,
their résumé and cover letter need to be great, but they will be seen by very few people,
and most are reading those materials within a hiring context that positions the student
as a subordinate, whereas the POP presents them as a confident, mature, and free-
standing agent. Students are often surprised to hear that if they postpone any personal
brand promotion behavior until they begin applying for jobs, they will be doing too
little too late (Schawbel, 2009). This is the life moment our students are in during their
final 2 years of university study. They need to make themselves known outside the box
but have very limited ability or means to do so.
Meanwhile, outside the box, employers are using the web more and more to find
information about applicants that they could never get through a résumé or cover letter
(Corlett, 2012). Because the vast majority of people our students will be competing
against for jobs are going to have the same basic credentials (a degree, an internship,
an academic project, etc.), employers are desperate for more and richer information
about applicants so they can distinguish one candidate from the other. A recent survey
by CareerBuilder (2017) found that 69% of hiring managers use Google to research
applicants, and 57% are less likely to interview an applicant if they cannot find the
person online. Historically, the advice to students was that information about them on
the web would only hurt their chances in the job market, but that advice is disastrous
for students who are trying to become visible. Employers are no longer looking only
for disqualifying information online but also for affirmative reasons to take an appli-
cant to the next stage of a job search process. A study by Reppler (2011) found that,
although 7 out of 10 employers rejected candidates based on what they found online,
the exact same percentage actually hired someone based on information they learned
online. In fact, 39% hired someone because information they found on the web “gave
a positive impression of their personality and organizational fit,” 36% hired someone
because information found online “showed [the] candidate was creative,” and 33%
hired someone because information “showed [the] candidate was well-rounded”
(Reppler, 2011, para 3). Even more recent surveys by CareerBuilder (2016) and the
Society for Human Resource Management (2017) had similar findings. This evidence
suggests that, if our students are still “Google ghosts” in their final year of college,
their path forward is likely going to be rough. The POP project exploits these hiring
trends as an opportunity to positively position students in the categories of personality,
creativity, and well-roundedness before they enter the job market.
The more time instructors spend in class building this context for students, the
greater the pedagogical success and practical impact of the POP project will be. I urge
students to see that they will benefit most from it—and from the remainder of their
time as students—if they start thinking of their remaining days before graduation as a
diminishing resource to be spent developing skills, habits, and attitudes that will pro-
vide lasting value and help them open doors once they are outside of the student box.
The POP empowers students to showcase their best qualities and create their own
place on the web, rather than hoping a blind Google search will not surface incomplete
or out-of-context details. Instructors should make it clear that the POP is something
158 Business and Professional Communication Quarterly 82(2)
students do for themselves, not merely for a class. If this point successfully comes
across, students’ standards for their own work will rise and they will push themselves
to create and maintain something they are proud of. This is what makes the POP a
hinge experience through which students are motivated and given the tools necessary
to begin breaking out of the box of school.
first impression is critical for students seeking to become visible outside the school box.
The two components of a POP that have been discussed—the home page and the About
Me/Interests page—are primarily working on the warmth dimension, with their smiling
photos, personal background, and first-person narration. The Projects page, on which
students show and describe at least three academic or community projects they want to
share with visitors, is geared more toward strengthening the competence dimension.
Tim Van’s Projects page showed how this page is best done (see Figure 4). Indeed,
“shows” is really the key goal for the Projects page. While many students will describe
an academic project on their résumé, that information can only ever be hearsay because
the résumé doesn’t give any way for students to offer proof of the finished product. The
résumé is basically one stranger telling another stranger, “Trust me. I got this degree,
worked in this job, and did this academic project.” Hiring managers may believe with-
out questioning what they see on a résumé, and surely often do, but it’s much better—
and more effective for creating a sense of competence—to offer a way to show the
project itself by embedding it in the POP. Few visitors will actually read the document,
but simply showing it sends a signal that the student is confident in his or her work,
wants to share it, and is eager to use it as the basis for relationship creation.
probably the former, your dean will likely “get” the power of the POP to help students
break out of the school box. Still, it is important to actively recruit your dean as a POP
champion and make him or her fully aware of the project before it is put into action.
This is because, despite your best intentions and the excellent motivation of your stu-
dents, it is nevertheless likely that there will be many mediocre—or worse—POPs pro-
duced by your students. These will include glaring misspellings, unprofessional photos,
and all the things that keep your school’s public relations staff awake at night. You need
to prepare your dean to accept this fact by emphasizing that absolute control over their
POPs is essential for convincing students to buy in and treat it as something done for
themselves, not just a class. The high stakes and the fact that the entire world can access
and view this public website are what make the POP meaningful and effective. It is
important that your dean understands this.
time to settle in, learn the tech, collaborate with others, view previous students’ POPs,
and come to terms with the fact that their time inside the school box is coming to an
end. They will have better chances outside the box if they come to terms with their fear
and grow into public confidence sooner rather than later.
There may be rare cases where students will approach you after class with visibility
concerns of a more serious nature. They may be employed in a job that requires them
to remain invisible (e.g., with an intelligence agency or in a sensitive security position)
or be in another capacity where they cannot or should not publicize information about
themselves or their background. There may also be students who have legitimate con-
cerns about their personal security and need to remain invisible for that reason. For
these students, a working solution is for them to build the site and to be held to the
same assessment standard as classmates, but instead of making the site public on the
open web, they can send the instructor a password for access.
résumé, on their LinkedIn profile, in their email signature, on their Facebook profile,
on their business card, and in the final paragraph of every cover letter they write.
Because students typically finish their POPs toward the end of the semester, and an
instructor’s influence recedes rapidly once they no longer see a student every week,
emphasis should be made throughout the POP-building semester that the student’s
work will be for naught if they forget about the POP the day the course ends. This is
something program directors can bolster since their connection with students is typi-
cally longer lasting, and they can ensure that subsequent instructors express awareness
of the POP and keep it at the front of students’ minds.
Appendix
Student and Employer POP Testimonials
Author’s Note
The Institutional Review Board of The University of Texas at Dallas determined that this
study did not require review. Student comments and screenshots from online portfolios
are reproduced by permission. Parts of this article benefited greatly from feedback
received at the 80th annual meeting of the Association for Business Communication,
Seattle, WA, 2015.
Watson 167
Funding
The author received no financial support for the research, authorship, and/or publication of this
article.
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Author Biography
McClain Watson is a clinical associate professor and director of business communication pro-
grams in the Naveen Jindal School of Management at The University of Texas at Dallas.
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