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A Patient Referral and Counter-Referral Management System For Hospitals
A Patient Referral and Counter-Referral Management System For Hospitals
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Maria Terzaghi
Medical Sciences Faculty, La Plata National University
60 and 120, La Plata, Buenos Aires, Argentina.
mterzaghi@sbarra.ms.gba.gov.ar
Abstract I. INTRODUCTION
In Argentina, certain public hospitals at a provincial and
The continuous and increasing population demand for good national level count with very good specialist professionals
medical care, in addition to the low and deficient resource and with medium and high complexity technology that
endowment in many of our country´s health institutions has distinguishes from the rest of the health institutions. It is
made the patient reference and counter reference an important to clarify that the health system has been designed
important administrative care process. This process begins in increasing complexity levels to optimize the use of
with a reference or patient derivation from a lower resolution resources. That is, as a diseases prevention and prevalence of
capacity establishment towards one with more complex different pathologies, there is a greater supply of primary care
assistance, diagnosis or therapeutic complementing, and it in the pyramid base, and as you progress in technological
ends with a counter-reference or patient transfer to the sophistication and professional expertise, the offer is reduced,
establishment he came from, accompanied with a concrete therefore, it is concentrate4d in the reference centers
diagnosis, information on the services provided and with mentioned before. The absence of some technical and human
answers and indications for the assistance demands. resources in small towns and in the interior responds, thus, to
In consequence, this article presents an informatics system the pyramidal logic with which the health system was
developed with Free/Libre Open Source Software (FLOSS) conceived [Ref. 4].
[Ref. 1] technology to promote a proper and efficient use of This is why they receive patient consultation and derivations
the Specialized Hospital ―Dr. Noel H. Sbarra‖ [Ref. 2], to which mainly come from polyvalent hospitals, health centers,
improve the interaction among pofessionals who belong to the educational and social development institutions, where the
health ¨network¨ described, in order to increase the primary lack of resources and specialist professionals many times
care resolution capacity and this way avoid unnecessary complicate the access to an adequate diagnosis or treatment.
transfers of children and youngsters. It is important to The use of human and material resources provoked by the
highlight that students from a Chair in the last year of the derivations or transfers for consultation mentioned above
Degree careers of the Faculty of Informatics in the La Plata could diminish through the use of informatics systems –
National University have been in charge of the system [Ref. currently scarce- for they would enable Web interaction to
3]. obtain an efficient professional assessment and avoid and
¨unjustified¨ transfers, reduce problem resolution times and
costs. For this reason, during the year 2009, after various
Index Terms— Reference - Counter Reference, Medical meetings with medical professionals from the Neurology area
Record, Free/Libre Open Source Software (FLOSS), Java EE. of the pediatric hospital ―Dr. Noel H. Sbarra‖, a system
prototype of the patient reference-counter reference process
was implemented with students from the course ¨Software
production technology workshop¨ [Ref. 3] for that institution.
Basically, this development pursuits the optimization of the
resources of the busy pediatric hospital ―Dr. Noel H. Sbarra‖,
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At least two doctors are in charge of the patient, one of them facilitate data updating, for example, while visiting a patient
belongs to ―Dr. Noel H. Sbarra‖ hospital and the other to the in a hospital floor [Ref. 6].
smaller one. The interaction between them enables to keep a
register of the patient evolution. This information is useful Below is a detail of functionalities associated with the three
for Sbarra hospital to better manage their resources and user profiles in the system.
medical services. This system also allows Sbarra hospital
doctors to track the status of their patients, even if he/she is Internal Doctor Profile
not yet there, and this is another good result of the process. An Internal Doctor is a professional who belongs to the
On the other hand, the Reference Technique is a similar Sbarra hospital, and is basically allowed to receive and
process to Counter Reference but seen from the point of view answer consultations and generate counter reference of those
of the smaller hospitals or institutions. In this case there is a inpatients in the Sbarra.
smaller institution that requests a patient transfer to ―Dr. Noel A user that enters the system as an internal doctor can do the
H. Sbarra‖ hospital. The smaller hospital or institution does following actions:
not have the resources, the experience and the knowledge to Interconsulations: enables to interact with external and
do the correct diagnosis test neither to perform the internal doctors through a message system. The system
therapeutic treatment. In some cases, transferring a patient is displays a menu that allows to create an interconsultation
not as easy as it should be. The distance between both access inbox para to read and answer assistance support
institutions is huge and for a patient and his/her family it is requests and access sent box to verify ans sent answers.
hard to face the feeling of family uprooting and also to afford
such expenses.
Distance communication or inter-consulting is a
process/mechanism that enables interaction among
professionals form Sbarra hospital and professionals from
other institutions. Communicacion begins with a consultation
from a professional in a smaller hospital or institution, who is
responsible for a patient, with the objective of obtaining
orientation on a conduct to follow with a patient, without the
Sbarra professionals assuming direct responsibility over the
patient.
Usually, an external professional makes various consultations
to arrive to a precise diagnosis to indicate the adequate
therapy, if not, he could ask for a reference of his patient.
The information registered along the time about patients such
as Referenced Patients, Counter Referenced Patients and all
questions and answers from the Distance Communication
system allow in the future to compare different medical cases
treated in the hospital and to solve current patient cases.
These techniques applied all together are an approach to
bringing medicine to the point of care [Ref. 5]. Hospitals have Figure 1: Consultations received from external doctors
a useful base of medical cases and from them it is possible to
make a diagnosis to resolve cases if it is possible and avoid • Redirect the inter-consult to an internal service: When the
transferring the patient to the specialized hospital in order to internal doctors receive a consult from an external doctor,
let him/her stay in the hospital near his/her home and receive the system provides a screen to forward the consult to an
the therapeutic treatments there. internal specialized in the Sbarra hospital.
• Register the reception of a referenced patient: the system
requests a date and time to register the income of the patient
IV. SYSTEM FUNCTIONALITIES to the specialized hospital. From that moment on the
practices can be entered in the patient´s basic medical
Access to the system requires a computer with Internet access, record.
a web browser and an account (user, password) with access to • Make a Counter Reference: the system provides the
one of the user system profiles. With these minimum complete forms that the internal doctor must complete to
requirements, it is highly probable for doctors to be able to make the counter reference. This information is very useful
access the system from the hospital, from their office or even to continue the treatment in the primary care hospital.
from their home. Among future work planned for this year, • Follow the health state of the counter referenced patients:
we have considered accessing the system through pda's, this option enables the internal doctor to periodically
handhelds and other mobile technologies, which would
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• Checkout: allows to obtain a local copy of the repository in The framework Struts 2
the client´s. Using a framework for developing a web application not only
• Commit: facilitates sending the changes the client has made speeds the development process but also promotes best
to the repository and optionally enables to add a brief practices for implementation. Considering the course students
description of it. skills, we decided to teach Struts 2 [Ref 16, 17], a framework
• Update: Sends changes from the repository to the local for developing Web applications that implements the design
copy. Gets the changes that another client has made another pattern MVC (Model-View-Controller) and also is compatible
in the version stored in the repository and stores them in the with the Java EE platform that is deepened during the course.
local version. This framework is based on actions, not on events or
• Merge: Applies the differences between two same versions. components-and we believe is most appropriate for the level
When conflicts are detected between the local copy and the of the students. It is a mature framework, with an important
version on the server, such conflicts are resolved by a community of developers and users. Applications can be
mixture of the local version and the server one, monitored developed in two ways: using XML-based configuration or
by the client. Currently, there are several graphical using the annotations provided by the new Java platform. It
interfaces that are used as front-end for Subversion, these provides user interface components with AJAX allowing a
being, individual programs or plugins applicable to better interactivity with the system users and also allows
development IDEs. As for the IDE that we use, Eclipse, multiple viewing options.
there are two plugins that let you manage the code
versioning in a simple and intuitive way, both Subclipse and The Reference-Counter reference system (SRC) is a
Subversive software released under Eclipse Public License multitiers web application where all the technologies
(EPL). We are currently using Subversive. described above are applied. In the scheme of implementation
shown in Figure 4, two modalities for the client layer can be
Mantis seen, one using desktop technologies and another using
Mantis is a free web-based bugtracking system [Ref 14] that mobile technologies. Then in the middle layer we have as a
provides traceability and resolution of bugs throughout the front-end a web server-Apache-to avoid most of the security
software development, thus contributing to improving problems, followed by a Tomcat web-container-to support the
software quality and collaboration of the various components execution of Servlets and JSP Pages and also disposes of JPA
of a project. They are necessary when working in teams with engine to access the database engine using object / relational
different functions and working in a distributed manner as in mapping.
the case of this project.
MySQL
For information storing we decided to use MySQL [Ref. 15], Figure 4: Implementation Outline
a data base engine that won popularity in the open source
community This engine is available under both the GPL and VI. CONCLUSIONS
commercial licenses. The use of Java technology JPA allows
independence between the application and the database In this article we present the experience of a university
engine used for persistence, facilitating the migration to any outreach activity for public hospitals. As a result of this, the
other Relational Data Base Management System (RDBMS). children´s hospital ―Dr. Noel H. Sbarra‖ and its contact
Thus, it is possible to adapt the system to the economic network will have a modern web based system to manage the
availability and volume of information acquired by other process of patient reference- counter reference and distant
health agencies. interconsulting among doctors. The system, as already stated,
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uses free technologies, so that any medical professional with version will be very useful to access the medical reports and
Internet access may dispose of the system services. We hope the results of the previous studies done to the patients.
the use of the SRC increases the resolution capacity in Similarly it will be very useful to update and add any new
primary care and avoids unnecessary transfers of children and information that emerges from its exam. Also, in case of an
youngsters. urgent transfer, an external doctor could load during the trip,
using a PDA with Internet access (with a 3G technology such
On the other hand, we observed that students were highly as HSDPA), all the information he considers relevant for the
internal doctor to make a fast evaluation of the case and
motivated with the development of a system that would later
organize the resources for an effective intervention.
be used by a hospital in our city. In addition to the
development of a system with social impact, the students were
also able to experiment with open technologies and interact VIII. REFERENCES
with real users of a system before their graduation.
[1] Why Open Source Software/Free Software (OSS/FS,
Following this university outreach activity channeled through FLOSS, or FOSS)? Look at the Numbers!, The URL is
the Informatics Faculty of La Plata University, where help is http://www.dwheeler.com/oss_fs_why.html
provided to a hospital in the same city with the development [2] Specialized Regional Hospital "Dr. Noel H. Sbarra", from
of a specific software, the idea of presenting a project for the Buenos Aires province, Argentina. The URL is
2010 call of University Outreach Activities [Ref. 18], to
http://www.hospitalsbarra.com.ar
improve and extend this Reference- Counter Reference and
[3] Workshop on Software Production Technologies, a 3rd
Distant Consulting system. So far we have been notified that
year course from the University Analyst Programmer,
the project has been accredited and subsidized for this
objective. In the following section we give details on the Informatics Faculty, La Plata Nacional University,
project´s future objectives. https://catedras.linti.unlp.edu.ar/login/index.php.
[4] Stategic Health Plan, conceptual and tactical-operational
VII. FUTURE WORK guidelines, http://www.buenosaires.gov.ar/areas/salud/pes/
plan_estrategico_salud.ppt
The future work will mainly focus on two aspects: [5] Bringing Evidence to the Point of Care,
http://www.cebm.utoronto.ca/projects/
Improved management of medical record information [6] Mobile Technologies in Libraries, how the academic
In a first version of the system we intend to discriminate and library is using pda's, handhelds and other mobile
structure the data of the medical record from both the primary technologies http://web.simmons.edu/~fox/pda/
institution as the medical reports generated during the patient [7] Java EE at a Glance, http://java.sun.com/javaee/
stay in the bypass institution. This will allow quick access to a [8] Head First Servlets & JSP, Bryan Basham, Kathy Sierra,
correct diagnosis, therapeutic and prognostic decision and Bert Bates. O'Reilly
eventually collect data for statistics and epidemiological [9] EJB 3.0 JPA Specification, http://jcp.org/aboutJava/
studies. communityprocess/final/jsr220/index.html
Another important aspect to take into account, [10] Hibernate in Action, Christian Bauer and Gavin King.
technologically speaking, is the use of digital signature to ISBN: 193239415X
carry out the provisions of the recent Law 26.529 [Ref. 19] in [11] Apache, HTTP Server Project, http://httpd.apache.org/
relation to the informatized medical record, which states to [12] Eclipse Open Source Software, http://www.eclipse.org/
ensure ―integrity, authenticity, age resistance, durability and
recoverability of the data contained therein in a timely [13] Subversion, http://subversion.tigris.org/
manner‖ , art. 13 of the quoted Law. [14] Mantis Bug Tracker, www.mantisbt.org/
.org/global-issues/technology/mhealth-report.html