CHAPTER I

INTRODUCTION

Background of the Study

Technologies are arising and it is worthwhile for living. Technology can

change the people lives far greater than they ever imagine and are still changing
people's lifestyle up to the present. Most of the people especially to the business
firm and school use technology and gives strength to provide a quality and
satisfying services to everyone. Computer technology is useful it simply manages
and record many transactions every time and get things easily and accurately.

According to Stacey R. Finkelstein, Ph.D.1 Nan Liu, Ph.D.1 Beena Jani,

M.D. 2 David Rosenthal, Ph.D.2 Lusine Poghosyan, Ph.D., MPH., RN. 3,
Appointment Reminder Systems and Patient Preference This study had two
aims: to measure patient preferences for medical appointment reminder systems
and to assess the predictive value of patient usage and familiarity with other
service providers contacting them on responsiveness to appointment reminder
systems

In today’s modern age where computer has become a way of life, it is

evident that most of the country’s institutions still do not adapt the high
technology. Particularly in most medical clinic facilities, daily clinic transactions
are still done on paper. We all know that modern clinics are now operating at
great pace striving to serve as many patients as possible with the best of their
abilities.

The HealthEase: Transaction Processing System is developed to enhance

the School Clinic Management and generates the workflow inside their clinic. The
proposed study is an advanced tool for school clinic, which is made to have a
simple and well-organized storage of medical records and inventory system. This
system will maintain all the records in an accessible and convenient way in
storing, retrieving, generating reports, and organizing data. The system will also
help the clinic staffs, faculties, and doctors to have more accurate and have a
capable way of gathering data of students. This system can easily be performed
using computers or laptops, which help them, lessen their paper works.

Objective of the Study

General Objectives

Generally, this study aims to develop and manage the HealthEase:

Transactions Processing System of School Clinic.

Specific Objectives

Specifically, the study aims to:

1. Manage user’s account.

2. Manage patient records.
3. Manage medicine.
4. Generate report such as:
4.1 patient information and medical history
4.2 patient transaction schedule
5. Evaluate the system in terms of:
5.1 Functionality
5.2 Effectiveness
5.3 Accuracy
5.4 Security

Significance of the study

The HealthEase: Transactions Processing System of School Clinic is

manually operated. This system helps the Clinic from manually operated to easy
effective in doing specific task. The system was very helpful to the following
users.
To the Clinic. This study would help SKSU School Clinic to facilitate their work,
especially the nurses to keep records in the Clinic.

To the Patient. It is beneficial to the Patient that they do not need to rush time
and easy to input the transaction of the clinic.

To the Researcher. This study gives more idea for the developing system
process and give some innovation of the system. This study would equip them
with knowledge about transaction process.

To the Future Researcher. The future researcher must give the new unique
technology about the transaction for the chosen study in the field of technology.

Scope and limitations of the Study

The study focused on the development of HealthEase: Transactions

Processing System of School Clinic to improve the clinic facilitation and provided
fast and reliable transaction between facilitator and the user itself.

The patient must register, first the patient could input all their information
and the system can verify if that person is either student or personnel of SKSU
Isulan Campus and then they need to click the register button to register.

The system would manage the patient records, medical history and visit
details of a particular patient. The administrator would be log in first, then
manage the patient information after the log in the administrator would see all the
patient records, visit details and medical history. A medical history was provided
for patient information. All the transaction made by the administrator to the
patient information would be directly saved to the database.
Definition of Terms

The Following terms were theoretically and operationally defined as us in

this study.

Accuracy is the measure of the system's accuracy

in generating information.

Clinic a facility, often associated with a

hospital or medical school that is
devoted and diagnosis of outpatients.

Contact the personnel data of people that who

need information.

Effectiveness it means degree to which something is

successful in producing a desired result.

Functionality it is serving as a useful purpose design

that the system was functional.

Management the technique of managing or

controlling.

Medical History the patent's past and present record

which may contain relevant information
bearing on their health past, present,
and future.

Medicine the preparation of dispensing of drugs

and medicines

Security to secure the data and only the

authorized person could access the
system.

Services non-monetary programs provide by

companies that benefits.
 CHAPTER II

REVIEW OF RELATED LITERATURE

In this chapter discussed the review of related literature and studies taken
from different sources such as books, internet, and electronic material like PDF.

Local Literature

The study of (Estinar et al., 2018) stated that with the system they
developed, the researchers were able to provide relevant health services as well
as a platform for the creation, storage, and consolidation of significant medical
data. This data backbone will be very useful for upcoming clinical applications.

The researchers were able to create a system that enables them to

provide relevant health services, but also acts as a platform to create, store, and
organize important medical data, which acts as a data the basis and have great
use in various kinds of businesses. According to this study, acquiring useful and
timely data and processing them to provide relevant health services appears to
be an obstacle. computerized system for managing health records.

The medical record system, as mentioned in Delmar (2015),

“Comprehensive Assisting Administrative and Clinic Comprehensive”, must be
one that fits the facility and meets the demands of the clinicians. Typically, a
medical record system is tailored to a specific facility by utilizing a common
component. Whatever system is utilized, medical record management must allow
for easy retrieval of information. The language used must be simple to
understand and grammatically correct.

The "Laguna University Healthcare Information System" is a stand-alone

system that was created for the Laguna University School Clinic, according to
(Volpane et al., 2016) study. This system aids in improving the management of
student medical and dental records, backing up and retrieving medical records,
keeping track of medicine inventories, and maintaining statistical records. To
enhance the process of managing medical and dental records at Laguna
University Healthcare, the designed system is suggested.

Foreign Study

Sherwood - Samuel (2016) emphasized that student health in elementary

and secondary schools is an important aspect in public health that has gained
several considerations over the past many decades in the developed and
developing country, it is important to educate public that children who receive
appropriate healthcare within the school environment contribute to their growth
and development of healthy and productive lifestyles.

According to Ahmed (2015)'s article, "Automated Clinic Record

Management System," our clinics' subpar record-keeping and filing systems are
the reason the healthcare industry has failed. There have been instances of lost
documents, difficulties retrieving patient records after a long search, loss of files
or records, information manipulation, etc., which cause treatment to be delayed
needlessly and occasionally even result in patient death. All citizens have been
concerned about the excessive delays in treating patients at the clinic caused by
the manual management of the patient files.

Smith (2012)'s "Automated Record Keeping System" is the source. The

current approach just uses a logbook to capture that information. This record
keeping system is used to reduce the ability to produce legible documents
containing all original and renewed prescription information. During an onsite
inspection, the records must be available for viewing or printing. So, the
researcher can tackle the problem by developing a more manageable and user-
friendly system. The researcher concludes that the developed system is for the
management of patient data. When the designed system is employed, problems
such as record misplacement, unauthorized access to data, and data processing
time delays are simply addressed by the system.
Conceptual framework

INPUT PROCESS OUTPUT

Process
They use manual
process of the
patient
information,
transaction.
Asses
Patient The system is
Information inefficient and
unproductive. HealthEase:
Identify Transaction
Transaction
The current Processing
system cannot System of
Medicine address the need
of the SKSU School Clinic
Isulan Campus
User Clinic.
Recommended
The study will
provide efficient
management of
data and services
in SKSU Isulan
Campus Clinic.

FEEDBACK
Figure 1. Conceptual Framework of the Study

Figure 1 shows the conceptual framework of the study through input,

process, and output.

Input

The input contains the basic manual knowledge requirements for the
system wherein the input consisting of the following: manual procedures of SKSU
Isulan Campus Clinic, patient information, patient transaction, medicine, and the
user. The researchers understand the basic information needed, analyzed, and
developed such strategies for the proposed study.

Process

The researchers understand the problem by processing, assessing,

identifying the best solutions to the current manual system to recommend the
proposed study. The process contained the following activities and procedures to
develop the system.

Output

The output will be the proposed system entitled HealthEase: Transaction

Processing System of School Clinic
 CHAPTER III

METHODOLOGY

This chapter presents the methods that the researchers undertook

to conduct the study with the system of development life cycle as basis.

Project Development Description

The following materials were used in the development of the proposed

system entitled HealthEase: Transaction Processing System of School Clinic.

Table 1. Tools and Equipment Used in the Study

Processor Intel(R) N200 1.00 GHz

Memory 8GB DDR3
Hard Disk 500 GB
Monitor 14.5 LED Monitor
Mouse, Mouse Pad
Printer

Table 2. Software Requirements

This table shows the tabular representation of the software requirements

needed in the graphics development.

Front-End Application NetBeans 15

Back-End Application MySQL

Table 2. It shows the minimum software requirements of the study and

display the system used. The Details of the Programming language, operating
System and Database were used.
Table 3. Budgetary Requirements of the Study

QUANTITY ITEM DESCRIPTION UNIT PRICE TOTAL PRICE

HARDWARE
1pc. Laptop 25,999.00 25,999.00
SUPPLY AND MATERIALS
1Ream A4 bond paper 195.5 195.5
PRINT

1Ream A4 bond paper 2.00 1,000

Grand Total 27,194.5

Method to be used in Developing the System

The Agile development cycle will be used in constructing the study entitled
“HealthEase: Transaction Processing System of School Clinic”. This System is
consisting of five (5) Development as follows: Planning, Analysis, Design,
Coding, and Testing. It is a methodology construction to make sure that the
system follows a step-by-step approach.

Project Duration
Figure 2. The Gantt Chart of the Study

The figure 2 shows the project duration of activities of the study

undertaken as well as the period of months taken to complete those activities in
the study.

Software Development Methodology

Figure 3. Agile Development life Cycle

The researchers planned on how the admin can manage patient records.
The researchers gathered some information to the clinic on how they can
manage it manually after that we continue to plan how we can do it easily using
this system. The researchers used netbeans for the designing and different
function of the system and the researchers build it based on how to plan and
designed using MySQL. After we build, they tested the system if it is functioning
would or not and then they evaluated the system to the student and personnel.
After they tested, they reviewed the system if there was an error needed to repair
it on fix it and then it times to launch.
Context Diagram

Submit Medical History Record

Patient
Profile Information

Set Transaction
HealthEase:
Approve/Disapprove Transaction TRANSACTION
PROCESSING SYSTEM
OF SCHOOL CLINIC

Receive the Profile

Information
Receive the Encoded
Clinic-In charge Medical History Record

Figure 1. Context Diagram of the Proposed System

This figure above shows the boundary of the proposed system. It

illustrates the user that interact with the system that provides the input and output
to the system. Patient can input profile information, then after clinic-in charge can
manage the patient such as patient information, medical history, and set
transaction.
Data Flow Diagram

Patient Inquiry

Logbook Record
Patient

Transaction Details Doctor Schedule

Manual School
Detailed Information Clinic Management Patient Record
System

Nurse In-
Charge

Figure 5. Context Diagram of the Existing System

This figure above shows the boundary of context diagram of the existing
manual system. It illustrates the user that interact with the system. The existing
manual system has two users such as patient and nurse in charge, but it is
manually operated works and the clinic.
Entity Relationship Diagram

transaction
transactionid
patienid
transactiondate
status
diagnosis

has patients has

patientid
Firstname patient_medical_history
Middlename medicalhistoryid
Lastname patientid
has Gender
Contactnumber
Patienttype
status

patient visit
visitid
patientid

Figure 6. Entity Relationship Diagram of the System

This figure shows the entity relationship diagram of the study. It illustrates
the relationship process of the system. This diagram consists of four tables such
as transaction, patients, patient visit, and patient_medical_history.

The figure means that each patient has one or many transactions and
each transaction has one and only one patient, each patient has one or many
patients visit and each patient_visit has one and only one patient, each patient
has one or many patient_medical_history and each patient_medical_history has
one and only one patient.
DATABASE STRUCTURE

Database Name: healthease

Table_transaction

transaction_id Int 1 2

patient_id Int 1 2

transaction_date date 2023-03-12 2023-08-12

transaction_time time 12:34.16 8:30.34

status varchar Approve Approve

diagnosis text Flu Headache

The table shows the attribute for appointment such as Id, patient id,
appointment date, status, and diagnosis. The data type for id and patient id are
all integer with the 10 as its length. The data type for appointment date is date
time. The data type for transaction time is varchar with 15 as its length. The data
type for status is a varchar with 150 as its length. The diagnosis is text as to the
data type.

Table_patients

patient_id Int 1 2

firs_tname varchar Daniel Katherine

middle_name varchar Bansil Ayco

last_name varchar Kalipapa Bernardo

gender varchar male female

contact_number varchar 09367892190 09972345123

patient_type enum Student Student

status enum 1 1
 The table shows the attribute for the patient registration such as Id, first
name, middle name, last name, gender, contact number and patient type. The
type for Id is integer with 10 as its length. The data type for first name, middle
name, and last name with 60 as its length. The data types for gender, contact
number are all varchar with 13 as its length.

Table_patient_visit

Patient_visit_id Int 1 2

Patient_id Int 1 2

Date_visit Varchar 2023-01-23 2023-03-07

Time_visit Varchar 2:23.43 11:47.31

Diagnosis Varchar Flu Asthma

notes Varchar

The table shows the attribute for patient visit such as id, patient id, date
visit, time visit, diagnosis, and notes. The data type for Id and patient Id are all
integer with 10 as its length. The data type for date visit, diagnosis, and notes are
all varchar with 200 as its length.
 Table_medical_history

Medical_history_id Int 1 2

Patient_id Int 1 2

Clinic_name Varchar School SKSU Clinic

Clinic
Diagnosis Varchar Chest Pain Flu

Diagnosis_date Varchar 2023-04-25 2023-07-12

Nurse_name Varchar

The table shows the attribute for patient medical history such as Id, patient Id,
clinic name, diagnosis, diagnosis date, and nurse name. The data type for Id and
patient Id are all integer with 10 as its length. The data type for clinic name
diagnosis, diagnosis date and nurse name are all varchar with 200 as its length.
EVALUATION METHODOLOGY

Research Design
This study utilized a descriptive research design. This design helped
provide answer to the question which align to the objective. This design was
used to informing and concerning status of the study and describe the condition
in a situation.

Methods of Research
Descriptive methods were used to achieve of purpose of the study. This
method was concerned the condition of the study that exist and practices that
prevail or that held and process. The study sought to identify the things happen
at the present of flow of the system.

Respondents of the Study

The respondents of the study were composed of 15 randomly selected
system users of " HealthEase: Transaction Processing System of School Clinic".

Data Gathering Procedures

The researchers prepared a questioner from the school clinic for the
propose of the conduct of the study and about the manual procedure of the
school clinic. It was then checked by the statistician and approved by the
research adviser.

The researchers tailed the responses according to the questions in the

statement of the problem.

Data Gathering Instruments

The researchers used a survey rating scale questionnaire, which

researchers explained each item to the respondents so that they could
understand, and property answer the questions.

The survey questioners were answerable by the weighted means that focused on
the evaluation of the system's functionality, effectiveness, accuracy, and security.
HEALTHEASE: TRANSACTION PROCESSING SYSTEM OF SCHOOL
CLINIC

ALBENZAR K. SAGAD

SUBMITTED TO THE FACULTY OF THE

COLLEGE OF COMPUTER STUDIES,
SULTAN KUDARAT STATE UNIVERSITY
IN PARTIAL FULFILLMENT OF THE
REQURIEMENTS FOR THE
DEGREE OF

BACHELOR OF SCIENCE IN COMPUTER SCIENCE

OCTOBER 2023