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​8.1​Hazard​Communication​Program
Latest​update: ​ .1​Hazard​
8
December​2016 Communication​
Program
◦ OSHA
◾ Responsibility
Saybolt​recognizes​the​importance​of​communicating​the​hazardous​nature​of​hazardous​materials​to​all​who​may​ ◾ Training
work​with​them.​This​program​is​intended​to​present​information​that​will​assist​employees​to​work​safely​in​the​ 8.1.1​Material​Safety​
presence​of​any​materials​they​may​encounter​in​the​course​of​their​assigned​work,​and​to​enable​compliance​with​ Data​Sheet​(MSDS)
applicable​regulations. 8.1.2​Labelling​and​
tagging
This​program​is​also​applicable​to​all​Saybolt​subcontractors​and​part-time​employees​who​may​encounter​ ◦ Globally​
hazardous​materials​in​the​course​of​their​work​for​Saybolt. Harmonized​
System​(GHS)
The​Saybolt​Hazard​Communication​Program​(HazCom)​establishes​procedures​that​ensure​that​employees​are​trained​and​informed​of​ ◦ GHS​/​Labels​and​
the​presence,​identity​and​hazards​of​materials​to​which​they​may​be​exposed​at​both​Saybolt​and​non-Saybolt​locations​during​the​ hazard​statements
◦ Consumer​Warning​
performance​of​their​jobs.
Symbols
◦ Warning​Labels​for​
Storage
OSHA ◦ NFPA​Labelling
This​program​conforms​to​the​OSHA Hazard Communication Standard 29 CFR 1910.1200. ◦ Labels​for​
transportation
The​OSHA​(Occupational​Safety​and​Health​Administration)​standard​has​three​essential​components: 8.1.3​Hazardous​areas​
(Laboratories,​storage​
1. To​make​Material​Safety​Data​Sheets​(MSDS’s)​conveniently​and​readily​available​to​employees​needing​them
rooms​/​storage​
2. To​establish​a​procedure​for​labelling​hazardous​materials
facilities)
3. To​describe​the​training​procedures​that​will​be​used​to​inform​employees​of​the​hazards​they​may​encounter​in​their​jobs.
8.1.4​Non-routine​tasks
Note:​This​program​shall​be​used​next​to​any​local​regulatory​program,​if​available/applicable.

Responsibility

• It​is​the​responsibility​of​the​manager​of​each​office​and​laboratory​to​determine​that​employees​under​their​jurisdiction​comply​
with​the​procedures​of​HazCom​programs.
• It​is​the​responsibility​of​each​covered​employee​to​read​and​understand​MSDS’s,​ask​questions​if​any​of​the​information​is​not​
clear,​and​to​label​all​materials​they​handle​in​accordance​with​the​labelling​provisions​of​this​program.
• A covered employee is​defined​as​any​employee​who,​in​the​course​of​his/her​assigned​work,​may​have​contact​with​hazardous​
chemicals.

Training

• All​covered​employees​shall​be​trained​in​applicable​HazCom​programs​before​they​are​permitted​to​work​with​any​hazardous​
materials.​
• Refresher​HazCom​training​shall​be​given​to​covered​employees​once​every​two​year.​
• Interactive​computer​programs​may​do​training​or​video​presentations​or​by​instructor-led​training. ​
• The​training​shall​be​recorded​in​the​professional​qualification​booklet​or​training​record​book.

8.1.1​Material​Safety​Data​Sheet​(MSDS)
A​material​safety​data​sheet​(MSDS),​safety​data​sheet​(SDS),​or​product​safety​data​sheet​(PSDS)​is​an​important​document​in​relation​to​
occupational​health​and​safety.​It​is​intended​to​provide​workers​and​emergency​personnel​with​procedures​for​handling​or​working​with​
that​substance​in​a​safe​manner,​and​includes​information​such​as​physical​data​(melting​point,​boiling​point,​flash​point,​etc.),​toxicity,​
health​effects,​first​aid,​reactivity,​storage,​disposal,​protective​equipment,​and​spill-handling​procedures.​Hence,​it​is​focusing​on​the​risks​
of​working​with​the​material​in​an​occupational​setting,​i.e:

• Drawing​a​sample;
• Inspecting​cargo;
• Transporting​samples​to​a​lab;
• Analyzing​a​sample. 

In​certain​areas​so-called​chemistry​books​are​available​in​which​some​3000​plus,​pure​and​most​widely​known​generic​substances​
(chemicals)​are​shown​with​their​hazard​properties​and​control​measures.​These​books​are​for​reference​only​as​we​almost​must​seek​
confirmation​on​actual​technical​data​from​the​manufacturer.​
 Generic​products,​such​as​Petroleum​Crude​Oil,​Petroleum​Distillates,​Petroleum​Raffinate,​or​Petroleum​Naphtha​can  ​have​a​
different​formulation​and/or​components​in​different​countries.​As​a​result​also​the​risks​may​vary​in​various​geographical​areas,​
resulting​for​instance,​in​the​use​of​different/other​PPE. 

Studying​this​most​recent​technical​datasheet​is​an​essential​part​of​your​last​minute​risk​assessment!

The​location​manager​is​responsible​for​having​the​most​recent​MSD​Sheets​available​and​for​maintaining​them.​In​general​this​would​be​
delegated​to​(the​likes​of)​an​account​manager​or​operational​manager.​Note​that​it​is​a​common​regulatory​requirement​to​provide​MSD​
Sheets​to​third​parties​prior​to​work​commences. ​In​general​it​must​be​supplied​by​the​cargo​supplier.

The​MSD​Sheet​shall​be​included​with​the​nomination,​together​with​all​other​job​related​documents.​

If​an​operational​staff​member​is​assigned​to​work​with​a​product​for​which​a​copy​of​the​MSDS​has​not​been​received,​the​employee​is​
responsible​to​request​the​MSDS​from​his/her​supervisor​who,​in​turn,​must​ask​the​manufacturer​or​supplier​before​beginning​a​job.​

An​up-to-date​material​safety​data​sheet​(MSDS)​for​each​of​the​chemicals​the​laboratory​is​using​shall​be​available​on​file​for​laboratory​
staff.​
The​laboratory​manager​is​responsible​to​maintain​a​file​of​MSDS’s​covering​all​chemicals​used​in​the​laboratory.

- Saybolt​is​NOT​responsible​for​the​production​of​a​MSDS!
-​The​MSDS​must​reflect​the​actual​product​to​be​sampled/tested.
-​Do​not​use​generic​MSDS​information​or​information​from​another​supplier;​the​information​might​not​be​accurate​for​the​
product​you​are​handling.

If​you​cannot​find​what​you​need​or​do​not​have​Internet​access:​contact​saybolt.safety@corelab.com.​Do​not​go​out​on​the​job​without​
the​proper​information.

MSDS​shall​be​checked​for​validity/correctness,​when​older​than​5​years​or​when​the​composition​of​the​product​has​changed.

A​MSDS​is​subject​to​governemental​requirements​with​regards​to​its​contents.​However​these​may​vary​in​regional​areas.​In​general​a​
MSD​Sheet​consists​of​the​following​sections:

1. Identification​of​the​substance​/​mixture​and​of​the​manufacturing​/​distributing​company;
2. Hazard​Identification;
3. Composition​and​other​information​on​ingredients;
4. First​Aid​measures;
5. Fire​Fighting​measures;
6. Accidental​release​measures;
7. Handling​and​Storage;
8. Exposure​controls​and​Personal​Protective​Equipment;
9. Physical​and​chemical​properties;
10. Stability​and​reactivity;
11. Toxicological​information;
12. Ecological​data;
13. Disposal​considerations;
14. Transport​information;
15. Other​regulatory​information;
16. Other​information.

8.1.2​Labelling​and​tagging
• All​sample​bottles,​chemicals​and​other​means​of​containment​must​be​clearly​labelled​to​indicate​the​hazards​within​the​
containment;
• Inspectors​or​sample​handling​personnel​are​required​to​securely​attach​a​completed​Saybolt​sample​tag​on​every​sample​
container;
• In​addition​a​transportation​label​next​to​the​consumer​warning​label​might​be​required​to​meet​transport​requirements​as​well;
• Sample​tags​must​include​hazard​information​on​the​front​or​reverse​side;
• Hazard​information​for​labelling​can​be​found​in​the​MSDS.
• Occasionally​it​can​be​requested​by​clients​to​include​the​signal​words,​and​the​hazard-​and​precautionary​statements​on​the​
samples​/containment.​ Applicable​information​can​be​obtained​from​the​manufacturer’s​SDS.​A​full​list​of​the​H​and​P​phrases​can​
also​be​obtained​from​the​Global​Safety​Committee.​(SSF-24)

Globally Harmonized System (GHS)

CLP​is​the​Regulation​on​Classification,​Labelling​and​Packaging​of​substances​and​mixtures.​This​Regulation​aligns​previous​EU​legislation​
on​classification,​labelling​and​packaging​of​chemicals​to​the​GHS​(Globally​Harmonised​System​of​Classification​and​Labelling​of​
Chemicals).​Its​main​objectives​are​to​facilitate​international​trade​in​chemicals​and​to​maintain​the​existing​level​of​protection​of​human​
health​and​environment.​The​GHS​is​a​United​Nations​system​to​identify​hazardous​chemicals​and​to​inform​users​about​these​hazards​
through​standard​symbols​and​phrases​on​the​packaging​labels​and​through​safety​data​sheets​(SDS).
The​GHS​is​a​system​for​standardizing​and​harmonizing​the​classification​and​labelling​of​chemicals.​It​is​a​logical​and​comprehensive​
approach​to:

· Defining​health,​physical​and​environmental​hazards​of​chemicals;
· Creating​classification​processes​that​use​available​data​on​chemicals​for​comparison​with​the​defined​hazard​criteria;​and
· Communicating​hazard​information,​as​well​as​protective​measures,​on​labels​and​Safety​Data​Sheets​(SDS).

GHS / Labels and hazard statements

-​Explosives -​Flammable​gasses​ -​Oxidizing​gasses

-​Self-reactive​substances
-​Self-reactive​mixtures
-​Organic​peroxides
-​Flammable​aerosols​ -​Oxidizing​liquids
-​Flammable​liquids​ -​Oxidizing​solids
-​Flammable​solids
-​Self-reactive​substances
-​Self-reactive​mixtures
-​Pyrophoric​liquids
-​Pyrophoric​solids
-​Self-heating​substances
-​Self-heating​mixtures
-​Organic​peroxides
-​Substances​and​mixtures​which​in​
contact​with​water​emit​flammable​gases

-​Gasses​under​pressure -​Corrosives -​Acute​oral​toxicity

-​Skin​corrosion -​Acute​skin​toxicity
-​Skin​irritation -​Acute​inhalation​toxicity
-​Serious​eye​damage
-​Serious​eye​irritation

-​Inhalation​toxicity -​Aquatic​toxicity -​Respiratory​sensitization

-​Skin​corrosion
-​Skin​irritation
-​Serious​eye​damage
-​Serious​eye​irritation
-​Skin​sensitization
-​Danger​for​environment
-​Germ​cell​mutagenicity
-​Carcinogenicity
-​Toxic​to​reproduction
-​Specific​target​organ​systemic​toxicity
-​Aspiration​hazard

Consumer Warning Symbols

 Flammable Corrosive​ Irritant​Harmful Toxic​ Oxidative​ Explosive​ Dangerous
for​environment

Sample​labels​must​be​labelled​with​the​appropriate​warning​signs.

Note:

• The​above​labels​can​only​be​used​for​solutions​and​mixtures,​but​next​to​the​labels​outlined​in​the​GHS​(Globally​
Harmonized​System)​above.​
• For​pure​substances​only​the​GHS​labels​shall​be​used.
• The​above​labels​become​obsolete​after​31st​of​May​2015.  

Laboratory​glassware,​with​continued​variable​content​is​excluded​from​such​labelling.​However,​the​content​must​be​marked​clearly​on​
the​glass.

These​are​now​obsolete​and​shall​not​be​used​anymore.

Warning Labels for Storage

These​types​of​warning​signs​are​required​to​be​placed​in​designated​storage​facilities​(cupboards​etc.) to​indicate​the​typical​hazards​of​
stored​products.

NFPA Labelling
In​some​countries​local​legislation​requires​labels​on​sample​bottles​to​also​include​the​appropriate​NFPA​code.

The​NFPA​system​is​intended​to​provide​basic​information​to​fire​fighting-,​emergency​and​other​
personnel,​enabling​them​to​more​easily​decide​whether​to​evacuate​the​area​or​to​commence​
emergency​control​procedures.​It​is​also​intended​to​provide​them​with​information​to​assist​in​
selecting​fire​fighting​tactics​and​emergency​procedures.

The​system​identifies​the​hazards​of​a​material​in​terms​of​three​principal​categories:​‘Health’,​
‘Flammability’​and​‘Reactivity’.​It​indicates​the​degree​of​severity​by​a​numerical​rating​that​ranges​
from​four​(4),​indicating​severe​hazards,​to​zero​(0),​indicating​no​hazard.​The​white​field​indicate​
special​requirements.

F: Flammability​hazards​
H: Health​hazards
R: Reactivity​(instability)​hazards
Blank:​ Special​requirement
 F-rating
4 Materials​that​will​rapidly​or​completely​
vaporize​at​atmospheric​pressure​and​
normal​ambient,​or​that​are​readily​
dispersed​in​air​and​that​will​burn​readily.
3 Liquids​and​solids​that​can​be​ignited​
under​almost​ambient​temperature​
conditions.
2 Materials​that​must​be​moderately​heated​ 2 Materials​that​on​intense​or​continued​but​ 2 Materials​that​readily​undergo​violent​
or​exposed​to​relatively​high​ambient​
temperatures​before​ignition​can​occur.
1 Materials​that​must​be​preheated​before​
ignition​can​occur.
0 Materials​that​will​not​burn.
H-rating R-rating
4 Materials​that​on​very​short​exposure​ 4 Materials​which​in​themselves​are​readily​
could​cause​death​or​major​residual​injury. capable​of​detonation​or​of​explosive​
decomposition​or​reaction​at​normal​
temperatures​and​pressures.
3 Materials​that​on​short​exposure​could​ 3 Materials​that​in​themselves​are​capable​of​
cause​serious​temporary​or​residual​injury. detonation​or​explosive​decomposition​or​
reaction​but​require​a​strong​initiating​
source​of​which​must​be​heated​under​
confinement​before​initiating​or​which​
react​explosively​with​water.
not​chronic​exposure​could​cause​ chemical​change​at​elevated​temperatures​
temporary​incapacitation​or​possible​ and​pressures​or​which​react​violently​with​
residual​injury. water​or​which​may​form​explosive​
mixtures​with​water.
1 Materials​that​on​exposure​would​cause​ 1 Materials​that​in​themselves​are​normally​
irritation​but​only​minor​residual​injury. stable,​but​which​can​become​unstable​at​
elevated​temperatures​and​pressures.
0 Materials​that​on​exposure​under​fire​ 0 Materials​which​in​themselves​are​normally​
conditions​would​offer​no​hazard​beyond​ stable,​even​under​fire​exposure​
that​of​ordinary​combustible​material. conditions,​and​which​are​not​reactive​with​
water.

Special Indication

When​the​white​field​is​empty,​water​is​permitted​as​a​fire​extinguisher.
Sometimes​in​the​lower​part​of​the​NFPA​diamond​a​symbol​appears: 
OXY This​indicates​the​substance​is​a​strong​oxidant.
Do​not​use​water​as​fire​extinguisher.
This​symbol​should​be​interpreted​in​conjunction​with​the​reactivity​ratings:

R=3 
Apart​from​the​hazards​mentioned​under​3,​the​substance​may​react​explosively​with​water.​Safeguarding​
against​the​effects​of​an​explosion​is​necessary​in​case​water-based​extinguishing​agents​are​used.
R=2 
Apart​from​the​hazards​mentioned​under​2,​the​substance​may​react​violently​with​water​or​form​explosive​
compounds.
R=1 
Apart​from​the​hazards​mentioned​under​1,​the​substance​may​react​with​water​but​not​violently.
The​symbol​does​not​occur​with​R=4​or​R=0.

Danger​for​radiation

Labels for transportation

• We​should​distinguish​between​classification​requirements​for​transportation​next​to​those​identified​in​the​Globally​Harmonized​
System.
• When​transporting​samples,​other​marking​and​labelling​criteria​apply.​Labels​involving​transportation​are​included​for​reference​
only.
 8.1.3​Hazardous​areas​(Laboratories,​storage​rooms​/​storage​
facilities)
• Saybolt​employees​and​visitors​who​have​not​been​trained​basic​dangerous​goods​awareness​hould​be​discouraged​from​entering​
Saybolt​laboratories,​sample-retain​rooms​and​other​areas​where​hazardous​chemicals​are​in​use​or​are​stored.​
• Visitors​may​not​enter​any​Saybolt​laboratory​unless​a​Saybolt​employee​(lab​technician) who​has​received​safety​training​
accompanies​them.
• If​entry​to​these​areas​by​untrained​persons​cannot​be​avoided,​the​following​conditions​apply: 
1. A​safety-trained​Saybolt​employee​must​accompany​them;
2. They​must​be​informed​that​they​are​entering​a​hazardous​materials​area​and​that​Saybolt​recommends​that​they​do​not​
enter​the​area;
3. At​a​minimum,​they​must​wear​safety​glasses;
4. They​must​also​wear​any​other​safety​equipment​indicated​by​the​Saybolt​employee;
5. Visitors​are​discouraged​to​wear​high​heels,​open ​shoes​or​any​other​type​of​shoes​which​do​not​provide​protection​towards​
typical​risks​in​a​laboratory​/​storage​environment. 

8.1.4​Non-routine​tasks
• The​office​or​laboratory​manager​(or​a​trained​designated​person)​must​give​safety​information​to​employees​who​are​requested​to​
perform​jobs,​which​are​not​routine​for​them.​
• The​information​given​must​include​a​copy​of​the​applicable​MSDS,​the​nature​of​the​product​based​on​the​experience​and​
knowledge​of​the​trainer,​and​the​reasonable​protective​measures​to​be​observed​in​the​presence​of​the​material.
• Where​necessary​a​Job​Risk​Assessment​shall​be​carried​out​by​the​trained​designated​person​and/or​the​safety​officer.

8.2​Respiratory​protection​program

Revision overview

May​2011 New​document,​replacing​the​Global​Safety​Manual
September​2012 HSE​8.1.2​GHS​system​mandatory,​added​notes​to​the​Consumer​Warning​Symbols
textual​corrections
​December​2014 ​HSE​8.1.1​MSDS​reworded
​December​2015 ​Revised,​elaborated​on​GHS​requirements​included​labels​for​transportation​
​December​2016 ​Editorial​changes