Create a cross-reference

Click this text -> ‘Note’<- (Ctrl+’click’)to jump to the cross reference heading below.

You can create a cross-reference only to an item that is in the same document as the
cross-reference. To cross-reference an item in another document, you need to first
combine the documents into a master document (master document: A "container" for a
set of separate files (or subdocuments). You can use a master document to set up and
manage a multipart document, such as a book with several chapters.). The item you
cross-reference, such as a heading or bookmark, must already exist. For example, you
must insert a bookmark before you cross-reference it.

1. In the document, type the introductory text that begins the cross-reference.
For example, type ‘Note’

2. On the Insert menu, point to Reference, and then click Cross-reference.

3. In the Reference type box, click the type of item you want to refer to — for example, a
heading.
4. In the Insert reference to box, click the information you want inserted in the document
— for example, the heading text.
5. In the For which box, click the specific item you want to refer to — for example, the
heading for Chapter 6.
6. To allow users to jump to the referenced item, select the Insert as hyperlink check box.
7. If the Include above/below check box is available, you can select this check box to
include information about the relative position of the referenced item.
8. Click Insert.

Note <-cross referenced item

Cross-references are inserted as fields (field: A set of codes that instructs Microsoft Word
to insert text, graphics, page numbers, and other material into a document automatically.
For example, the DATE field inserts the current date.). If your cross-reference looks
similar to {REF _Ref249586 \* MERGEFORMAT}, Microsoft Word is displaying field
codes (field code: Placeholder text that shows where specified information from your
data source will appear; the elements in a field that generate a field's result. The field
code includes the field characters, field type, and instructions.) instead of field results
(field results: Text or graphics inserted in a document when Microsoft Word carries out a
field's instructions. When you print the document or hide field codes, the field results
replace the field codes.). To see the field results, press ALT+F9, or right-click the field
code, and then click Toggle Field Codes on the shortcut menu (shortcut menu: A menu
that shows a list of commands relevant to a particular item. To display a shortcut menu,
right-click an item or press SHIFT+F10.).