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Republic of the Philippines

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OFFICE OF THE PRESIDENT
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CHED ADMINISTRATIVE ORDER CHED Central ONice CS
NO. 06 ,
RECORDS SECTION ei
Series of 2014 48.
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SUBJECT STANDARD FORMAT FOR AGENDA OF MEETINGS OF THE

GOVERNING BOARDS OF STATE UNIVERSITIES AND COLLEGES
(SUCs)

Pursuant to Section 5 of R.A. 8292 which provides, "Promulgation and Implementation of

Policies — The governing boards shall promulgate and implement policies in accordance with
the declared state policies on education and other pertinent provisions of the Philippine
Constitution on education, science and technology, arts, culture and sports; as well as the
policies, standards ang thrusts of the CHED under Republic Act No. 7722.", and the pertinent
provisions of R.A. 7722, and as approved by the Commission en Banc through Resolution No.
452-2014, a standard format of the agenda of the governing boards of SUCs (Attached as
Annex "A") is hereby prescribed.

The Board Presidents and Secretaries of the Governing boards of SUCs shall ensure
compliance with this Order, for efficiency in the conduct of board meetings and preparation of
Board meeting folders/kits. Board meeting folders should be submitted by the Board Secretary
to the Chairperson and Members of the governing board at least five (5) working days before
the scheduled board meeting, and should be alerted at all times on directives and instructions
from the Chairperson of the governing board.

This CAO shall take effect immediately.

SO ORDERED.

Quezon City, Philippines, Dec ember 19,. 2014

PATRICIA B. LICUANAN, Ph.D.

Chairperson

Higher Education Development Center Building, C.P. Garcia Ave., UP Campus, Diliman, Quezon City, Philippines
Web Site: www.ched,00v.oh Tel. Noe. 441-1177, 441-1168, 441-1172, 441-1143. 441-1173, 355-3895, 441-1216
441-0750, 988-0002, 441-1170, 441-8910, 441-1220, 441-6995, 441-1169, 441-1235
AGENDA TEMPLATE FOR BOR/BOT MEETINGS OF SUCs

I. Preliminary

Call to Order

Determination of Quorum

Approval of the Provisional Agenda

Approval of the Minutes of the Previous Meeting

Matters Arising from the Previous Meeting

Attach a matrix of approved and implemented BOR/BOT resolutions.

Chairperson's Time

President's Report
Information to be included in the president's report:
Accomplishment of plans and targets of the SUC including those that are based on
national policies and programs in the HERA
Important development/events in the SUC related to BOR/BOT approved programs
and projects
Scholarships, OJT local and abroad, field trips
Enrollment in E-tax payment, other related transactions with the authorized depository
bank
MOUs
Contractual/JO appointments subject to compliance with DBM, CSC rules and
regulations*
Appointments of personnel with salary grade lower than 18 subject to DBM, CSC rules
and regulations*
Capital outlay projects, purchase of equipment, supplies and materials; other contracts
earlier authorized by the BOR/BOT subject to compliance with relevant laws, rules
and regulations, specifically COA Circular 2009-001, R.A. 9184 and its IRIS*
Status of IGPs
Graduates/candidates with Honors (provided the President has been authorized by the
Board to approve the list of graduating students through a resolution in compliance with
set requirements)
Conduct of seminars, workshops, commencement, other routine matters

* Should be with prior approval from the Board.

II. New Business

A. Matters for Approval

1. Financial/Fiscal Matters
APP, PRE to include budget by program; Proposed GAA Budget (R.A.
9184, RA 8292); A detailed breakdown of budget to various expenditure
items may be included upon request of the members of the Board.
GAA, income, expenditures in keeping with overall budget
Fees

Agenda Template for BOR/T Meetings of SUCs 1

 Personnel benefits, honoraria/allowances
Amendments to approved budgetary allocations
MOAs/MOUs/Contracts that require resource complement from the SUC
subject to COA Circular 2009-001
Reports based on approved templates
Others

Complete Staff Work

Certification of availability of funds
Certification as to source of funds
Indorsement by the Administrative Council
Indorsement by the Finance Committee
Certificate of compliance with rules and regulations issued by DOM, CSC
and COA signed by the PresidenVVP for Administration

2 Academic Matters
2.1 Instruction
Academic Policies
Manual of Operations
Proposals for new programs; major initiatives in instruction
Revisions in the curriculum subject to CHED requirements

Complete Staff Work

Indorsement by the academic council
Indorsement by CHED Regional Office
Certification of the Registrar
Certification of compliance with relevant rules and regulations signed by
the PresidentNP for Academic Affairs

2.2 Research and Extension

Research/ Extension Agenda
Policies
Proposals for funding as required by funding agencies
Manual of Operations

Complete Staff Work

Indorsement of Research/ Extension Council
Certification of Research/ Extension Committee
Certification of Compliance with relevant rules and regulations signed by
the PresidentNP for Research

3. Administrative Matters
Manual of Operations
Complaints received by CHED/SUC/BOR
Foreign travels of the SUC President and other personnel for scholarship,
conferences/ seminars, meetings, etc.:
Study leave and retirement of faculty and other personnel
Authorization to construct projects; purchase of equipment, supplies and
materials
COA Report/A0Ms
Appointments of personnel with salary grade 18 and above
Personnel benefits
Linkages/networking activities

Agenda Template for BOR/T Meetings of SLICs 2

 Search for President/PSRs

Complete Staff Work

Indorsement by the Administrative Council
Publication/Posting of Notice of Vacancy
Ranking and indorsement by the Personnel Selection Board
Certification of HRD/ Administrative Committee
Certificate of compliance' with DBM, CSC, COA rules and regulations
signed by the PresidenVVP Administration

4. Policy Matters
University Code
Changes in the Charter
Conversions

Complete Staff Work

Favorable indorsement by the council(s) concerned
Certification of compliance with rules and regulations issued by DBM, CSC
and COA, relevant laws/regulations signed by the PresidentNice
President(s) concerned

5. Legal Matters
5.1 Filed/Pending Cases
Civil, criminal, and administrative complaints filed before the Civil
Service Commission, Municipal Trial Court, Regional Trial Court, Court
of Appeals, Sandiganbayan, Ombudsman, Supreme Court,
BOR/BOT

5.2 Decisions
Decision(s) of the Head of Agency, Disciplining Authority, Civil Service
Commission, Ombudsman, Municipal Trial Court, Regional Trial Court,
Sandiganbayan, Court of Appeals, and Supreme Court

5.3 Legal Opinions

Interpretation of provisions under certain laws, rules and regulations by
different government agencies.

5.4 Complaints

Ill. Matters for Confirmation

Proposals approved by the BOWBOT by Referendum

Matters acted upon by the President subject to certain conditions approved by the
BOR/BOT
MOM involving institutional funding of PhP 500,000 00 and below, and those with
government agencies

Complete Staff Work

Indorsement of Council concerned
Certification of compliance with rules and regulations issued by DBM, CSC
and COA

Agenda Template for BOR/T Meetings of SUCs 3

IV. Other Matters

Items limited to urgent matters only

Note: Documents have to be complete for the Board to fully appreciate the issues involved.

V. Adjournment

For Exclusion

Pictures not related to areas of concern

Seminars attended
Titles of research
Graduation programs

Agenda Template for BOR/T Meetings of SUCs 4