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12/9/2020 How to Configure SAP Purchase Order Release Strategy
When we spend the company's money, we require the necessary approval from the
relevant approvers, even with paper-based purchasing. The same is true in SAP ERP.
Purchase OrderAdd
(PO)
ToRelease Strategy Preparation
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A PO release triggers based on one or more data combinations. As per the business
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requirements, this can be a combination of Document Type, Incoterms, Purchasing
Organization, or the total value of the PO.
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12/9/2020 How to Configure SAP Purchase Order Release Strategy
Con guring the purchasing component in SAP, including the purchase order release
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strategy, is a complex undertaking. Learn how to con gure SAP purchasing
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12/9/2020 How to Configure SAP Purchase Order Release Strategy
In the Additional Data tab, we put the desired eld name from table CEKKO. In the
Restriction tab, insert class type 032 that is used for the release strategy.
De ne/Edit Class
SPRO: Material Management -> Purchasing -> Purchase Order -> Release Procedure for
Purchase Orders -> Class (CL02)
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Here, enter the characteristics created in the previous step according to the eld name in
table CEKKO. The class type is 032, too.
De ne Release Procedure
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12/9/2020 How to Configure SAP Purchase Order Release Strategy
This is the main con guration needed for the Release Strategy to work correctly. Here,
we maintain the release group, release codes, release indicator, release strategies, and
work ow.
SPRO: Material Management -> Purchasing -> Purchase Order -> Release Procedure for
Purchase Orders -> De ne Release Procedure for Purchase Order
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Here we maintain di erent release groups, where the release codes are assigned. For
this example, a PO release group has been maintained, as shown below.
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12/9/2020 How to Configure SAP Purchase Order Release Strategy
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a $200
Release codes denote di Amazonwho
erent approvers, giftcancard on aus.
approve PO. Four release codes
have been de ned in the example below under the de ned release group. Essentially,
four release codes denote four approvers.
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Sometimes, we need to edit a Purchase Order. This con guration controls the PO release
activity based on the value change percentage. Finally, we assign these Release ID in the
strategy.
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Release Strategies
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In this step, we combine the Release Group, Release Codes, Release ID, and eventually
Do codes
the Release Characteristics. Release not show
arethis
set again
in a sequence so that that relevant
approver can approve it accordingly.
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12/9/2020 How to Configure SAP Purchase Order Release Strategy
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Release/Decline PO
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Now, if we create a PO for a particular Order Type and Company Code, the strategies will
be applied. Eventually, the authorized person can approve/decline it according to the
business' needs.
Fig11: PO Approve/Decline
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12/9/2020 How to Configure SAP Purchase Order Release Strategy
Lastly, we can add several approvers for releasing a PO. However, it is recommended to
keep it simple. Some industries use the total PO value to route it to the relevant
approvers. For example, if the total amount of a PO is more than $100K it can be
released only by a Director while a Manager can approve POs for less than $100K.
Thus, a proper system design helps an Organization to keep the transactions smoother
along with necessary control.
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Maintenance (PM), Production Planning (PP) and Warehouse Management (WM) Modules. Delivered SAP
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