Responsible Care: Audit Process

ICC Presentation by

Vipin Doshi
Adviser, Responsible Care,
Indian Chemical Council
Indian Chemical Council

www.indianchemicalcouncil.com

Website : www.indianchemicalcouncil.com; Facebook: www.facebook.com/indianchemicalcouncil; Twitter : www.twitter.com/icc_india; Linkedin : www.linkedin.com/company/indian-chemical-council

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PROPRIETARY NOTICE : Data contained in this presentation has been submitted in confidence and contains privileged or confidential commercial or financial information and such data shall be used or disclosed only for evaluation purposes
 Auditing for
Responsible Care®
ICC
RCMS
 ‘RC’ Audit Vs Other Audits

INSPECTION
To verify match with the written requirements.
AUDIT
To find gaps between the prescribed and practiced.
“RC” AUDIT = ASSESSMENT
To determine the COMMITMENT to SUSTAINABILITY.
Verify ACTIONS taken to ACHIEVE it.
INFORMATION SHARING to help overcome noted GAPS
 Audit Process - 1
• Audit team requests and collects information about the
sites, products, raw materials, employee strengths etc. prior to visit.
• Receives “RC” self-assessment report and studies the same.
• Audit process begins by meeting with MD/CEO of the company. Auditors collect his
views on business ethics, sustainability, resources deployed etc.
• CEO is also required to share Commitment to CSR with focus on improving living
conditions and getting social acceptance which is important part of “RC”.
• Site visit is undertaken after this meeting. Depending on number of sites sample size
of sites to be visited is decided.
• Fix date of visit for “RC” auditors team with mutual agreement on the team members
suggested by ICC.
• All codes are to be audited. Sometimes companies present codes such as Product
safety & Sustainability and Distribution during MD meeting.
 Audit Process - 2
FOR EACH CODE THE COMPANY PRESENTS :
• Applicable rules and the internal system components.
• The resources deployed (People, material, machines, instruments, hardware & software
etc.)
• Salient features of past actions & how the company has achieved enhanced
performance in matter relating to each code.
• Presentations and discussions cover actions by company in areas like material & process
hazard evaluation, inventory plan and special provisions, written rules, process safety
actions etc.
• Means of employee engagement, employee safety provisions, Health centre visit,
meeting with company doctor, occupational diseases, any special PPE provisions, noise
monitoring etc.
• Auditors during site visit get first-hand view of site setup and provisions like hydrants,
signages, plant condition, condition of effluent collection and treatment system, storage
of hazardous waste.
 Audit Process - 3
MEETINGS ARE ARRANGED WITH:
• Workmen and staff to get their view on how the working conditions are maintained,
changes seen by them, safety committee effectiveness
• With beneficiaries of the CSR work to know how they perceive role of company in the
neighbourhood
• With transporter and transport drivers to get their views on compliance of transport
regulations. If need be the auditors also impress upon the importance of NICER GLOBE
and tracking systems.
• Nearby villagers, panchayat heads etc.
• Neighbouring industries
• Suppliers to know their experiences with the company
• Customers and distributors as to the kind of service provided by the company, issues of
quality, packaging, safety information shared by the company being adequate etc.
 Closing the Audit Process
• Physical evidence of Consent for effluent, and actual discharge data, QRA, Hazop done
and implemented, permits issued, health records, management of change procedure,
documentation for customer support etc. are called for during the audit and are
checked by auditors.
• Deviations are noted, discussed and suggestions on methods to improve are shared.
Observations / suggestions could be few to more than 100 depending on deviations.
• Ground realities are to match with the vision of the top management
• Based on gaps observed and suggestions the company draws up detailed, time bound,
implementation plan for improvements.
• Thus a very detailed assessment of the company is carried out.
• Sometimes, if need be, a fresh meeting with top management is conducted to share
audit team observations and getting top commitment for corrective actions.
 For more information on
Responsible Care®
Please contact
vbdoshi@gmail.com
vijaybukkawar@gmail.com
Trimbak.hote@iccmail.in
iccgujrat@iccmail.in
iccmumai@iccmail.in