Project Charter

General Information
Project Title Date
5G Coffee Shop 1/12/2020

Project Manager Phone Email

Mohamed said *249122497646 mohamed_22@gmail.com

Executive Sponsor Phone Email

Hassan ali

Document Version Updated Date

1.0 7/32012

Project Scope

Situation / Problem / Opportunity

Statistical data have shown great opportunities for coffee shop to start
Two-thirds consumers purchase coffee or hot drinks in coffee shops. The coffee shop have unique sale at the age of 16
up to 20 is mostly like to drink coffee out of home
Project Goals
The goal of this project is to preparation of coffee in western style coffee

In Scope / Out of Scope

In Scope:
 main repairs of walls
 paint of all existing walls
 paint in the main iterance door
 update the existing interior design
Out of Scope:
 replacing tables and chairs
 replacing equipment’s in the café

UCSF ITS Product and Project Management Office

Project Charter 1.0 1
Objectives / Deliverables (if known)
The main objectives of this project is :
 to be ranked the best coffee shop in the city
 to be selected as the most and best coffee shop in the city
 Achieved profits in the third months
 Achieved profit margin above 65% annually.
The project deliverables
The coffee will be available for customers on the date announced
The shop will appeal all the age groups of people
The shop will functioning 7 days week , from 8am till 10pm on week days and 12pm on weekends

Project Assumptions
The coffee shop will be available for customers from 5 jan 2021
Project will fill in the market gap in coffee retail
Project will meet food safety standards and regulations

Risks and Dependencies

 If Permit/license will not be approve.
 If can’t find the right contractor to do the renovation
 If construction will not finish on time
 If the right materials can’t be found

UCSF ITS Product and Project Management Office

Project Charter 1.0 2
Resource Requirements

 People:
o Executive Sponsor
o Project manager
o Time manager
o Financial manager
o Risk manager

 Time:
o The process will be launched at the new year 2021
 Dollars:
o The estimated initial budget is $50,000

High-Level Milestones and Timeline

 Project start: Dec 2, 2020

 Prepare the Café for renovation: Dec 5, 2020
 Complete Minor Repairs of the wall: Dec 5, 2020
 Finalize Requirements: Dec 10, 2020
 Complete the floor: Dec 12, 2020
 Bring in interior designer: Dec 15, 2020
 Purchase furniture: Dec 18, 2020
 Install Shelves and Study Table: Dec 21, 2020
 Complete the Café Layout: Dec 24, 2020
 Signoff : Dec 25, 2020
 Open 5G coffee :Jan 1, 2021

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Project Team Roles and Responsibilities

Team Member Roles Responsibilities

Mohamed said Project manager . Manage all project tasks and

the team for ensuring all project
requirements will be fulfilled
under quality specifications.
She is authorized to approve all
expenditures up to, and
including, the allocated budget
amounts

Ahmed Hassan Risk/Time Manager Background like restaurateur.

Ensures all documents and
contracts are prepared,
approved and administered from
the project's inception through to
completion. Provides
administrative support to the PM
and the Project Team, maintain
project schedule, budget and
scope documentation
Hodeifa finances Manager . Ability to prepare and maintain
the budget, to define
expenditures and to find sources
of funding, especially with banks,
financial organizations and
government institutions
Ramesh Communication Manage Manage the web development
team and maintenance support.
It concerns auditing processes to
ensure proper quality standards
in deliverables and secure high
level of maintenance support on
the web site. Background in print
and electronic media

Kamal Said Quality Manager Keep track of the status of the

project and ensures timely
submission of deliverables and
reviewing

Jason Procurement Manager Manage licenses issues such as

gathering requirements and
keeping them updated. Beside
this, Mr. Silva will coordinate all
contraction service
administration
 Communication strategy

stakeholders Communications name Delivery method Due date

Shop owner Weekly status report Hard copy short Fridays at 4am
meeting

Project team Weekly status report Short meeting Fridays at 9am

contractor Weekly status report Verbal communication Every day at 5pm

suppliers Daily status report email According to order

Local community Monthly Status report Short notice website