Safety Audit

an overview

Is Occupational Health
and Safety in your
Organization
up to standard?

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 about the presentation

This is a Safety Audit can be defined as verifying the existence and

implementation of elements of occupational safety and health
system and for verifying the system’s ability to achieve
defined safety objectives.

This presentation will give you an overview of Audit, Safety

Audit, Audit Process, Auditor attributes. It also discusses
about the different reference standards in India related to
knowledge safety audit and will give you some take home points.
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 Now on the subject:

This is a
Safety
Audit
knowledge
initiative

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What is Audit?

Part of a Verification Process

Other modes of verification:

Audit
Inspection

Assessment

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Different Levels of Verification

Excellence • Best in Class

• System
Improvement Development

Compliance • Elementary

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Audit features:

Audit criteria Requirements against which audit evidence is compared

Extent and boundaries of an audit

Audit scope • Physical locations
• Activities and processes

Results of the evaluation

Audit findings • Either conformity or nonconformity

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Safety Audit
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What is Safety Audit

Verifying the existence and implementation of

elements of occupational safety and health
system and for verifying the system’s ability to
achieve defined safety objectives.
IS-14489-1998

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 Different types of Safety Audit
National standards
IS 14489
Code of Practice on Occupational Safety & Health Audit
31 Elements, 278 Questions
Support standards

OISD 145 • Indian Standards (BIS)

Guidelines on Internal Safety Audits • OISD Standards

International standards
• British 5 Star Audit

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Safety Audit

In India, Statutory Requirement for Hazardous

Industries

Frequency: Every Year

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Approach
Hazard
Risk - Prioritization
Risk Orientation Control - Focus on level
Management Residual risk of control
Approach Acceptable risk
- Finding
Management system
Improvement - CAP
PDCA
- CAP closure
Level of
All safety • planning
element • Implementation
Operational • Monitoring effectiveness
approach
- Applicability
Legal
- Implementation
compliance
- Monitoring

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 Safety Depends on Work permit Accident and
incident
analysis
Engineering
Emergency

Procurement
Hardware
Software

Humanware
Leadership
PPE

Health and
Hygiene
Task
observation Inspiring Excellence
Elements of Occupational Safety and
Health System - IS 14489
• Occupational Health and Safety Policy
• OS&H organizational set up
• Education and Training
• Employees participation in OS&H Management
• Motivational and Promotional measures for OS&H
• Safety Manual and Rules
• Compliance with Statutory Requirements
• New Equipment review and inspection

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Elements contd..
• Accident reporting analysis investigation and
implementation and recommendations
• Risk Assessment including hazard identification
• Safety inspections
• Health and safety improvement plan/targets
• First aid facilities-Occupational health center
• Personal Protective Equipment
• Good housekeeping
• Machine and general area guarding
• Material handling equipment

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Elements contd..
• Electrical and Personal safeguarding
• Ventilation, illumination and noise
• Work environment monitoring system
• Prevention of occupational diseases including
periodic medical examination
• Safe operating procedures
• Work Permit systems
• Fire Prevention, Protection and fighting systems
• Emergency Preparedness plans(onsite/offsite)
• Process Plant modification procedure

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Elements contd..
• Transportation of hazardous substances
• Hazardous waste treatment and disposal
• Safety in storage and warehousing
• Contractor safety systems
• Safety for customers(including MSDS)

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Audit Process

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 Audit Process
Who does it?
4. Follow Up 1. Plan
Auditor / Audit team
Effective closure of Audit Plan
finding
Audit Program Basis of audit?
Auditor Checklist Audit criteria or
requirements

3. Report 2. Conduct
Purpose?
Review of proposed Opening Meeting • To check compliance
CAPA • To facilitate improvement
Auditing Techniques
Audit Report • To identify the risks
Sampling Questioning
Probing Writing a finding

Closing Meeting

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Audit Outcome
Noteworthy Effort

Strength

Risk
Observation Nonconformity

Weakness /
Opportunity Failure

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Requirement

Legal Stakeholder’s

Organisation’s
Standard
Own

Process

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Lifecycle of an Audit Finding
Finding Finding Finding
Identified documented classified & issued

Department investigates
& quantifies
Finding
closed out
Department finds
root cause
effectiveness
verified
Department determines
Corrective Action (CA)
Department CA agreed
applies CA
Risk assessment

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 Auditor
Attributes
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 Auditor
Person with the
competence to
conduct an audit.
Competence
Ability to perform

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Four Point Pledge for an Auditor
• I shall check compliance to the requirements within
the scope of the audit criteria
• I am here to facilitate improvement
• I am here not to find faults or non conformities
• I will contribute to the effectiveness of the system

An Auditor is an
Improvement Facilitator
But not a fault finder
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Auditor Attributes
• Knowledge of ref
Generic
Knowledge standard (e.g. IS
14489)

Skill
Auditing Techniques

• Health & Safety

Specific • Legal
Knowledge Requirements
• Process

• Professional
Personal
Attributes
Qualities
• Team Work
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Personal Attributes
• Ethical, i.e. fair, truthful, sincere, honest and discreet
• Open-minded, i.e. willing to consider alternative ideas or points
of view

• Observant, i.e. actively aware of physical surroundings and

activities

• Tenacious, i.e. persistent, focused on achieving objectives

• Decisive, i.e. reaches timely conclusions based on logical reasoning
and analysis

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Five Principles of Auditing
Ethical Conduct

Fair Presentation

Due Professional Care

Independence

Evidence based approach

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Take Home
Points
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Take Home Points
• Safety Audit is a Risk Management tool for any
organization

• Safety Audit is an Improvement tool for any organisation

• Any safety audit must have both management &

operational approach

• Safety Audit (as per IS 14489) is mandatory for

hazardous Industries

• Findings must be focused towards Lack of Control, not

only non-compliance

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 Safety doesn't happen by accident.
So, prepare and prevent, don't repair and repent

Occupational
Health and
Safety
 Health & Social Environ- Food Information
Quality
Safety Responsibility ment Safety Technology

Safety Audit Fire Risk Management

Integrated approach to identify fire load,
A systematic, periodic and objective evaluation of
assessment of fire risk and its mitigation
the safety performance against the established
processes. The result is a comprehensive
safety standards / legal requirements.
Report, Training, Recommendations and
Capacity Building.

Behaviour Based Safety

A systematic application of psychological Ergonomic Survey
research on human behavior to the problems of
The science of people-work relationships
safety in the workplace.
that results in improved productivity, quality,
comfort, health and safety.

Contractor Safety Accident Investigation

Planning, coordination and controlManagement
over risks related A structured accident investigation and
with contractors and their work ensures improved analysis ensures effective corrective and
safety performance. preventive actions.

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 Health & Social Environ- Food Information
1 Quality
Safety Responsibility ment Safety Technology

OHS Legal Compliance Journey Risk

To manage the Management
risks associated with the
Planning, Identification and Compliance of legal
requirements ensure lower risk to the journey by assessing the route condition and
organization. making arrangement for safe practices.

OHS Due Diligence HAZOP

This ensures the OHS status of work persons Identification and evaluation of process
and affected people in and around an hazards in structured and systematic way
organization. that ensures safe operations.

Workplace Stress OSHAS 18001

Handholding Management
programme where workplace stress
level is measured, the causes are found out and
subsequent psychological intervention, training
and support practices are provided
An international OHS Management System
based on PDCA principle provides a
framework for improvement.

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 What Verde does? Verde services in
Occupational
Verde is an international advisory firm involved in the field of Responsible
Business, Business Excellence and Risk Management.
Health & Safety

• Safety Audit
• Safety Management

1 2 3 4
Assurance System
Assessment Consulting Training &
Certification • Ergonomic

Supporting & Empowering Ensuring that • Electrical Safety

Identifying the people to a process,
handholding
gaps in a
system organisations perform their
duties
product, or
service meets
• Accidental Investigation
against to solve their
effectively and relevant techn
standard(s) problems and
to meet the efficiently. ical standard • Safety Legal
and s and fulfils
gaps identified
requirement.
to meet during the
relevant
requirements.
• Fire Risk Assessment
compliance assessment
and facilitate or any other • OHS Due Diligence
improvement. audit.

• Behavior bases safety

• Safety Management
System Maturity
Assessment
Safety,
Health & Quality & Sustainability
Social
Environment Business
Compliance
Excellence

Information Risk
People Security Management
Food Safety Excellence
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 Helping Businesses
Sustainability Quality

in their pursuit of… Social Food

Responsibility Safety

Responsibl
Environment
e Business Information
Technology

Thank You
People
Health &
Safety
Assessment Excellence

Consulting

Training

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