Professional Documents
Culture Documents
j DEBRA L. ZAHAY
Doctoral Student
University of Illinois
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the direct market would mean substantial plies. In the 1930s it was acquired by the Zenner
changes, both in Reliable’s methods and its tar- family and marketed office supplies through-
get customers. out the Midwest, with Chicago as its largest mar-
Using Reliable instead of BCOP to target the ket. For many years Reliable used wholesaler
middle market meant that direct marketing catalogs with the Reliable name printed on
tools, especially catalogs and inbound telemar- them as its direct mail promotion device, a tech-
keting, would play a major role in the marketing nique shared throughout the industry. With
strategy. Since the ‘‘middle market’’ repre- continued growth, Reliable created its own cata-
sented more than 600,000 companies in the log in 1973 and became large enough to deal
United States, the Planning Committee decision directly with the manufacturers, substantially re-
was a significant opportunity for Rick and for ducing its purchasing costs for products. In
Reliable. At the same time, Rick wanted to make
1983, Reliable executives decided to concen-
certain the strategy would be successful. A lot
trate all of their business acquisition efforts into
of work was needed before a final marketing
direct mail methods. Computerization, informa-
plan could be completed or a final proposal
tion systems, and procedures were refined and
made to the Planning Committee. Rick won-
redefined and direct mailings were significantly
dered if the middle market could be broken up
increased. Reliable grew at 30% a year until the
into segments and how many of those segments
should be targeted? He suspected that ex- mid 1980s. Office superstores began to success-
panding his operations to larger-sized compa- fully compete with contract stationers in the
nies might require the addition of outbound early 1990s and Reliable’s growth slowed sig-
telemarketing as an expansion of the direct mar- nificantly.
keting strategy. Rick also wondered if he could Reliable management decided to move into
obtain enough information to estimate a break- the retail store channel in 1993. Direct mail was
even point for catalog and inbound telemarket- reduced as the number of retail stores ex-
ing efforts and if he could estimate the lifetime panded to 18 by 1994. In late 1993 Boise Cas-
value of a middle market target customer. cade Office Products Division executives began
to talk with Reliable executives about a possible
RELIABLE CORPORATION buy out of the direct marketing part of the oper-
The Reliable Corporation began business in ation. It was agreed that the retail stores would
1917 as a stationery company selling office sup- stay with the original owners and Reliable would
TABLE 1
Metromail Business Information File Selection Variables for Business to Business Targeting
State 2 digit
MSA 4 digit
County 6 digit
SCF
ZIP Code
Area Code
Number of Employees Year Code Contact Name Ad Size
Note: In agreement with American Business Information, Metromail and ABI offer access to ABI’s Business Information
file of over 9.2 million American and 1 million Canadian businesses. The ABI file, updated monthly, was initially a
compilation of every Yellow Pages listing in the country expanded by telephone surveys to every phone number listed.
The surveys provided the above information.
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TABLE 3
Distribution of Private Sector Employment by Firm Size and by Number of Establishments, 1993
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TABLE 4
Financial Statements
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TABLE 4
Continued
Goodwill amortization
Total operating expense
Income from operations 47,672 29,358 20,910 14,018
Other income (expense), net 4,412 2,771 1,514 0558
Income before income taxes 52,084 32,129 22,424 13,460
Income tax expense 20,304 14,972 9,599 5,684
Income before cumulative effect of accounting change 31,780 17,157 12,825 7,776
Net income
Outstanding shares 40,212 39,077 38,748 8,624
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TABLE 4
Continued
BCOP’s management knew that one basic will result in a 6%–7% sales rate. The actual
reason a direct marketing strategy can achieve percentage of buyers varies by industry, by sea-
results of this magnitude is that direct market- son, by mailing, and by the offer. Still, an experi-
ing is an effective targeting mechanism, espe- enced direct marketer can successfully project
cially for those with smaller customer sets, such sales, breakeven, fixed costs, variable costs,
as business-to business marketers. By buying profits, life-time customer value, and return on
multivariable lists from list brokers, direct mar- investment for any specific mailing. This direct
keters can target just those prospects who have analysis of return tied to promotional invest-
characteristics most likely to be associated with ment is also true for telemarketing or other di-
needing (and therefore buying) a product (Ta- rect marketing devices. In fact, no other form
ble 1). Through testing of lists and selection of promotion can associate or predict sales from
criteria, those prospects least likely to need the promotional effort as well as direct marketing.
product are largely excluded. Even personal selling, the next best predictive
A general industry guideline is that a direct promotional tool, suffers from the comparison
marketer using a list from a list broker may ex- to direct marketing because of its much higher
pect from 1%–3% of the list to buy the product per prospect contact cost and direct marketing’s
from a catalog in any given promotion. Out- greater reach.
bound telemarketing cold calls must result in To BCOP management, another clear advan-
higher cash sales to be cost justified. If out- tage of direct marketing is its ready adaptability
bound telemarketing is attempted after a cata- to database marketing. Direct marketers accu-
log mailing to the prospect, industry figures in- mulate substantial amounts of information
dicate the catalog/telemarketing combination about actual customers and store this as data in
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databases. Targeting a direct marketing effort (20% of sales), office supplies, computer sup-
to known customers from a marketing database plies, furniture and stationary to larger, Fortune
will often result in a purchase response rate of 1000 firms, primarily through fixed, negotiated
20%–25% of those prospects contacted. These contracts. Contract periods often last from one
figures are extremely favorable when compared to three to five years. Boise Cascade is the largest
to advertising, sales promotion or publicity/ contract stationer in the industry and sells more
public relations and are also favorable when than 11,000 separate products. It has more cen-
compared to personal selling, especially when tralized control than its competitors and is very
factoring in relative costs. A database that is con- well regarded by the financial reporting com-
stantly updated, refined, and improved can be- munity. BCOP relies almost exclusively on a
come the most important tool a company can highly professional sales force to develop its con-
own. Not only is a database valuable for immedi- tracts.
ate sales, but it is also the most important feature Boise Cascade Office Products continued to
in developing a relationship marketing strategy. grow within the industry by acquisition, partly
These are the factors which, together with good to develop its channels of distribution and partly
management, explain Reliable’s expanded to acquire loyal customer bases. A recent acqui-
growth rate since its return to direct marketing sition was Neat Ideas, Ltd., a direct marketer of
techniques. office supplies in the United Kingdom (1995).
It has been estimated that the average office Additional acquisitions included Sierra Vista Of-
supplies direct mail customer purchases four or fice Products, Inc., a contract stationer with
five times a year with an average order size of headquarters in Albuquerque, New Mexico
$85–$125. Direct mail buyers have an average (1996); Grand & Toy, Ltd. (1996), a Canadian
life of five years before shifting to a new sup- contract stationer purchased for $140,000,000;
plier. Noncontract order sizes would not be ex- Office Essentials, a contract stationer and office
pected to increase in dollar size per order with furniture dealer with headquarters in Milwau-
sales to the middle market. However, middle kee, Wisconsin (1996); and Loring, Short, &
market customers could be expected to pur- Harmon, Inc., a contract stationer in Portland,
chase twice as frequently or to produce more Maine (1996). These acquisitions, the direct
orders per firm. Because of the competition in marketing strategy, and targeting sales growth
the middle market segment, the average cus- as a corporate goal are all part of the Boise
tomer is expected to remain three years. It is Cascade Office Products growth strategy (table
not known if firms in the middle market allowed 2). The acquisition strategy is consistent with
each department to buy office supplies sepa- industry trends. In 1995 the ‘‘Big Six’’ contract
rately or if each department was required to stationers acquired many smaller regional inde-
order from preferred suppliers. pendents whose total sales had together ex-
ceeded 2.5 billion. There are approximately
3,000 contract stationers selling more than a
ORGANIZATION million dollars each per year. Consistent with
In 1995 Boise Cascade decided that market and price pressure and acquisition strategy, the total
financial considerations dictated that the pulp number of companies in the industry has
and paper mill side of the company should be dropped from 13,000 in 1987 to 6,800 in 1994.
organizationally separated from the rest of the Rapid industry consolidation is likely to con-
company. Boise Cascade Office Products was tinue.
created and most of the marketing, wholesaling
and sales organization went with it. Boise Cas-
cade retained an 80% interest in the office sup- MARKETS
ply company. Reliable went with BCOP. Boise Boise Cascade Office Products, except for spe-
Cascade Office Products is a contract stationer cial customer needs, sold only Boise Cascade
that supplies large amounts of paper products manufactured paper products to approximately
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25,000 customers, targeting companies with 100 The retail side of the business generated be-
or more employees. Reliable, on the other tween 40–45 billion dollars each year. These
hand, sold many different office product brand retailers primarily served small companies up
names (while emphasizing Boise Cascade paper to medium sized customers. Office Max, Office
products). The Reliable target market had been Depot, and Staples were significant contenders.
defined as the small business, roughly those Direct mail suppliers accounted for 4–5 bil-
companies with 20 or fewer employees. At any lion dollars in sales per year. They served mostly
given time Reliable had more than 400,000 cus- small and medium sized customers and often
tomers on its mailing list. Boise Cascade Office targeted home offices. There were a number of
Products, on the other hand, targeted the For- these companies, but the largest included Vik-
tune 1000 companies with a full-fledged sales ing, Quill, and Reliable (Table 4).
force. These firms purchased goods over a spe-
cific contract period and engaged in lengthy
service and price negotiations, but once under TARGETING STRATEGY
contract were unlikely to deal with competitors. Every organization in the country uses office
In contrast, Reliable customers ordered out of supplies, paper products, office furniture and
catalogs or through inbound telemarketing and the other products Reliable sold. Rick Black,
their customers were not bound by contract so deep in constructing his proposal to the BCOP
that customer loyalty considerations were im- Board, was worried about the industry-wide ten-
portant for every order. Both companies made dency to use only one or two variables to identify
use of the Boise Cascade Office Products inven- market targets. While Reliable had significant
tory control system. This was possible because financial backing from BCOP it was still neces-
individual orders were about the same size for sary to define the targets so they could be mar-
a department within a large company as for a
small business. In other words, BCOP bulk
TABLE 5
breaks inventory down to small order size as one
Cost Estimates Small Catalog Telemarketing
of its primary marketing functions. The middle
market was defined as firms who had more than Catalog Costs Per Thousand
20 but less than 100 employees (Table 3).
This was the new market segment Reliable 50,000 100,000 300,000
needed to study in order to make its proposals Costs CPM CPM CPM
to Boise Cascade Office Products.
Printing Costs
Catalog $44 $34 $33
Order form 23 19 18
COMPETITION Return envelope 18 16 15
The office supply industry for contract statio- Total Printing 85 69 66
ners was, as of 1996, a 30 billion-dollar a year Mailing Costs
market. Although the largest in the industry, Letter shop 45 45 45
Boise Cascade Office Products only com- Computer
processing 24 24 24
manded a 4% market share. The major competi-
Postage 198 198 198
tors in the industry were the ‘‘big six’’ which Total Mailing 267 267 267
included: BCOP, Corporate Express, Office De- Total CPM 352 336 333
pot, BT Office Products International, US Of-
fice Products and Staples. Together they ac- Telemarketing Costs Per Prospect
counted for about 14% of the industry sales vol-
ume. While industry competitors, many of these Outbound Cost Per Hour ($) 26–40
firms were not direct competitors of Reliable; Number of Contacts 12–15
Inbound Cost Per Hour ($) 18–38
the typical Reliable customer is not within driv- Number of Contacts 0–18
ing distance of an office superstore.
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TABLE 6
Reliable Catalogs
a
Net Sales and Gross Margin taken from Dec/Jan Sales Reports.
b
Based on net sales.
keted to as efficiently as possible. Within ‘‘the than all promotional devices: target the market.
middle market’’ were those organizations best In the case of compatibility, the greatest con-
suited to Reliable’s business approach and those cern was that large amounts of prospect promo-
most likely to become good customers. Rick tional effort not be wasted on organizations
wondered which variables in addition to number whose buying procedures made it impossible or
of employees suggest the most likely customers. very difficult to buy from new suppliers or from
There seemed to be two factors of greatest im- catalogs or from telemarketers. It was essential
portance: 1) demand for the Reliable product to direct the promotional effort away from these
line, and 2) compatibility with the Reliable buy- firms and toward compatible ones.
ing procedure. In the former case the Reliable Recent industry information about the costs
product line was very broad, but it could be of producing catalogs versus telemarketing ex-
customized for the best prospects in the middle penses (Table 5) indicated the relative expense
market if these companies had needs specific to of catalogs versus telemarketing. Several of Reli-
themselves. Specific catalogs, promotional de- able’s recent catalogs to the small business/
vices, and special mailings could be used to tar- home office Market (Table 6) had fared well
get the best prospective customers. It would be and Reliable knew the catalog business much
ironic if the middle market strategy failed be- better than the telemarketing business.
cause Reliable could not make use of the mar- Determining which variables predict the
keting technique that direct marketing does best customers was a direct marketing spe-
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cialty. Direct marketers had a unique and pow- method, outbound telemarketing. Rick knew that
erful database marketing tool called decile he would have to make some assumptions about
analysis. Their customers were divided into the new market, its customer and other factors
segments called deciles using statistical analy- in order to make the calculations necessary for
sis of actual past sales data. The factors that the estimates. He also knew that such estimated
separate the deciles were then identified. The quantitative figures were essential in order to
top decile of most frequent purchasers might make an informed decision. Rick pondered
be in a particular industry or location in the whether to enter the middle market and whether
country. The analysis would continue until Reliable’s traditional direct mail techniques
each decile had been analyzed. Unique pro- could be used to do so. As he weighed the pros
motion and separate mailings could be devel- and cons of entering the middle market, Rick
oped for each segment. pulled open a file drawer full of literature from
In reaching for the middle market, however, business to business list brokers. There were thou-
Rick Black and the staff at Reliable had no histori- sands of companies to pursue, which hundreds
cal database from which to identify target seg- of database variables to choose for each company.
ments. Yet targeting within the middle market Perhaps there would be some guidance in the
was potentially of critical importance, especially kinds of variables the database companies have
when attempting to market to a target for the used to construct their databases. Perhaps one of
first time. Added to this lack of historical informa- the database marketers had already found, identi-
tion was the risk of using a new direct marketing fied, and listed ‘‘the middle market.’’
EXHIBIT 1
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