Business Documentation

Purchase requisition
A purchase requisition is a formal document that is used when an employee needs to purchase or

order something on behalf of their organization. This document informs the department

managers or purchasing staff of the decision so the purchasing department can start the process

of purchasing the requested products or services. The finance department will also use the

purchase requisition to coordinate reporting with the accounting department.

Purchase order
Purchase orders (POs) are documents sent from you, as the buyer, to a supplier with a request for

products or services as an order. Each PO will include a number for tracking the purchase

order throughout the system, as well as the type of item, quantity, and agreed upon price. More

specific orders will include more details, but as a general rule, the more information you include,

the more effective your PO is.

Delivery note

A document accompanying a shipment of goods that lists the description, and quantity of the

goods delivered. A copy of the delivery note, signed by the buyer or consignee, is returned to the

seller or consignor as a proof of delivery.

 Invoice

An invoice is a document issued by a seller to the buyer that indicates the quantities and costs of

the products or services provider by the seller. ... Payment terms indicate the maximum amount

of time that a buyer has to pay for the goods and/or services that they have purchased from the

seller.

Debit note

Debit note acts as the Source document to the Purchase returns journal. In other words it is an
evidence for the occurrence of a reduction in expenses. 

Credit note
Credit notes act as a source document for the sales return journal. In other words the credit note

is evidence of the reduction in sales. 

Statement of account

 statement of account is a detailed report of the contents of an account. An example is

a statement sent to a customer, showing billings to and payments from the customer during a

specific time period, resulting in an ending balance. ... The net remaining balance of all

transactions listed.
 Remittance advice

Remittance advice is a letter sent by a customer to a supplier to inform the supplier that their

invoice has been paid. If the customer is paying by cheque, the remittance advice often

accompanies the cheque.

Receipt

is a document acknowledging that a person has received money or property

in payment following a sale or other transfer of goods or provision of a service. All receipts must

have the date of purchase on them.