STATE BOARD OF TECHNICAL EDUCATION AND TRAINING

ANDHRA PRADESH : : HYDERABAD

COMMON INSTRUCTIONS FOR THE CONDUCT OF DIPLOMA

EXAMINATIONS

1. ELIGIBILITY OF CANDIDATES:

Candidates who possess 75% of the attendance only shall be permitted to

appear for the regular examination and if any candidate does not put in the
required percentage of attendance, he/she shall not be permitted to appear for
the examination even though he/she has paid the fee.

A Diploma student having the required % of attendance and eligible to appear

for the Examinations but failed in paying the examination fee has to pay the
Promotion Fee to promote to the next semester (3rd , 4th ,5th , 6th,7th
semesters).( for prosecute to study next higher class only) This fee is to be paid
by the candidate before commencement of class work for the next higher class.

2. IMPROVEMENT CASES:

Improvement is allowed only after he / she has “completed all the subjects” from
First Year to Final Year/First Year to Final Semester of the Diploma.

1) As per Rule-11 of C-05,Rule 12 of C-09 and C-14 a candidate who has availed
4-chances and more to complete his/ her diploma course, after first
appearance of his / her final year examination is “ not eligible” for the award
of First Class.

2) Improvement is not allowed in respect of the following cases:

a) Candidates who were punished under Mal-Practices in any examinations.

b) In Practical/Lab subjects or Project Work in Industrial Training

Assessment.

However, improvement is allowed in Drawing Subjects.

1) Only one chance is allowed and the chance shall be availed within the two
successive chances that follow the examination in which he / she has
completed all the subjects of the diploma programme.

2) Improvement is allowed in any FOUR (4) subjects of the Diploma.

3) If improvement is not achieved, the marks obtained in the previous

examinations stand.

4) All the candidates who wish to appear for improvement of performance

shall surrender the Original Marks Memo, of all the Years / semesters, and
 Original Diploma Certificates to the Board along with the improvement fee
paid (Rs. 500/- per subject) in the form of a D.D drawn in the favour of
Secretary, SBTE&T,AP, Hyderabad, payable at Hyderabad.

5) If there is improvement in the performance in the current examination,

the improvement Memorandum of Marks, and Original Diploma Certificate
will be issued, else the earlier memo of marks and certificates will be
returned.

3. SUBMISSION OF SESSIONAL MARKS OF C-09 AND C-14 CANDIDATES:

1. Note books are to be used for unit tests and they should be preserved
with concerned teacher and are subject to verification during academic
inspection by RJD/SBTET.

2. 20% of marks are to be awarded for sectionals and 80% marks for the
end Examination in all theory subjects.

3. 3 (Three) unit tests are to be conducted for first year students and 2
(two) tests for semester students.

4. Average of all tests shall be considered for awarding the sessional marks.

5. No minimum is prescribed to be secured in sessional marks, for appearing

in the End examination.

6. For pass, a student has to score 35% in end examination and 35% put
together in Sessional and end examination.

4. APPOINTMENT OF PRACTICAL EXAMINERS:

Only qualified persons shall be appointed as Examiners. Efforts shall be made to

contact local persons for appointment as Examiners. In rare case, when local
Examiners are not available, qualified persons from the nearest Institutions or
nearest station shall be appointed as Examiners. Guidelines are given to the
Chief Superintendent for claiming remuneration for external/internal examiners.
If the external Examiner is being invited beyond a distance of 100 KILOMETERS,
prior permission shall be taken from the Board.

5. CONDUCT OF PRACTICAL (EXTERNAL) EXAMINATIONS AND

FURNISHING OF MARKS:

1. If a single practical subject consists of more than two or three, the

practicals shall be conducted separately. The marks secured in each lab
shall be grouped together and uploaded and no individual marks of the
same shall be uploaded.
 2. If any candidate is absent for the Practical examinations, (his PIN shall be
entered in the space provided in the practical award sheet and in the
attendance sheet which is to be enclosed along with the award sheets. It
shall be clearly indicated against the PIN of the candidate as “A” or
“ABSENT” at the time of uploading practical marks.

3. After completion of the Practical examinations, marks shall be entered in

the award sheets . Internal Examiner, Co-Examiner are personally
responsible for the corrections of PIN OR Marks of the candidates, if any,
in the Award Sheets.

4. Immediately after completion of the practical Examinations, the marks

secured by the
respective candidate, as entered in the award sheet, shall be uploaded.
The Head of section and internal examiner are responsible for any
discrepancies in the uploading of practical marks.

5. “If the Marks in Practical subjects are not uploaded in time” the results will
be declared with Practical Marks as “Zero”.

6. After entering the Practical Marks, verify them thoroughly & on satisfying
its correctness confirm the uploaded data using confirm option & take a
printout of it for office record, this print out only, is authentic for further
references if any.

6. GUIDELINES TO APPOINT PRACTICAL EXTERNAL/INTERNAL

EXAMINERS:

1. Irrespective of the number of candidates i.e., (one or more than one)

appearing the exam, there shall be an External Examiner and Internal
Examiner need be appointed. For paper setting and evaluation,
remuneration shall be paid as per SBTET rules. However, if no candidate is
appearing for the examination no remuneration shall be payable for either
external or internal examiner.

2. For all branches of Workshop Practice are to be treated as one unit only
(i.e.) for Civil, Electrical, Mechanical etc. Branches are to be treated as
one even for Supplementary Examinations also and the Remuneration for
Paper Setting, Valuation, for External and Internal Examiner are to be
calculated and paid accordingly, e.g. if there are 7 candidates in Civil, 6 in
Electrical, 4 in Mechanical etc. all the 17 candidates have to be treated as
one unit and examination shall be conducted for all the 17 candidates in
one Batch only. There shall be a minimum of 30 candidates in each batch
of all Branches put together.

3. In Engineering and Non-Engineering subjects where a Practical

Examination subject consists of more than 2 OR 3 Labs. Like S.M. Lab.,
Hydraulics Lab., Electrical Engineering and Metallurgy Lab., there shall be
 an Internal Examiner for each Lab. However there shall be only one
External Examiner. The question paper shall be set by the External
Examiner in consultation with all Internal Examiners. The External
Examiner shall be paid a minimum of Rs.225/- for paper setting and each
Internal Examiner shall be paid a minimum of Rs.125/-. Combination of
Labs shall be checked. Candidates shall perform experiments in each
laboratory depending on the number of hours prescribed for the end
examination for that paper in one or more labs., depending upon the
availability of the time. Remuneration for Laboratory Practical Examination
Rs.10.00 per candidate for Paper Valuation to be shared equally by
internal and external examiners. In case of workshop practical, there shall
be no minimum remuneration for paper valuation for Internal/Co-
Examiner in each trade.

4. In case of Workshop practice, teaching staff members shall alone be

appointed as Internal Examiners for the purpose and not Senior or Junior
Instructor. The Senior Instructor can be appointed as Skilled Assistant for
a particular trade. If the Senior Instructor is not available, Junior
Instructor or Instrument Mechanic can be appointed as Skilled Assistant.

5. In case, any candidate who has registered for the examination does not
appear for the same, may be in theory or practicals, then no
Remuneration shall be claimed for the conduct of the same by any staff
member, from the Chief Superintendent down to Attender, although
arrangements have been made for the same. This is also applicable in
respect of theory and practical examinations (Supplementary) where
normally 1 to 10 candidates are registered for the examination, but do not
appear for the same.

7. SCALE OF PUNISHMENT FOR MAL-PRACTICE CASES FOR PAST,

PRESENT AND FUTURE SCHEMES:

SCALE OF PUNISHMENT FOR MAL-PRACTICE CASES FOR PAST,

PRESENT AND FUTURE SCHEMES

Rule
Nature of Offence Scale of Punishment
No.

Writing obscene / vulgar /

unparliamentary words or The entire performance of the
Language in the answer book. candidates in all subjects including
01 OR practicals in that examination shall be
Refusing to obey instructions cancelled.
of the Chief Superintendent/
Invigilator.
A candidate found in The candidate is to be sent out of the
02
possession of any relevant examination hall immediately after
 material pertaining to the day
of examination such as Papers,
Books, Notes.
OR
Notes written on any part of
the clothes worn by the
candidate or any part of
his/her body or any part of
Table or Desk;
OR
Foot rule, instruments like set-
square, protractor, calculator,
mobile phones, etc., with notes
written on them.
OR
Mass copying at the
examination centre detected
during the conduct of
examination or during
valuation.
A candidate found having
copied or indulging in copying
from any paper, book or notes
or any other source or allowed
or is found allowing any other
candidate to copy any matter
from his/her answer book or to
have in any manner rendered
any assistance to another
candidate in solving a Question
or a part of Question set in the
03 Question paper, or if he/she is
found to have been receiving
assistance in solving a Practicals) shall be cancelled and the
Question or a part of a
Question set in the Question
Paper.
OR
Destruction or suppression of
the evidence of the forbidden
material in any way like
swallowing, tearing or throwing
outside etc.
Copying detected on the basis
of internal evidence such as
04 during valuation/special
scrutiny.
obtaining his/her written explanation
and duly confiscating his/her Hall-
ticket. He/she shall also be not
allowed to appear for the remaining
subjects in that examination. The
performance of the candidate in the
particular year/semester examination
in ALL SUBJECTS (whole/part
examination, as the case may be,
including Practicals) shall be
cancelled.
The candidate is to be sent out from
the examination hall immediately after
obtaining his/her written explanation.
He/she shall also be not allowed to
appear for the remaining subjects in
that examination. The performance of
the candidate in the particular
year/semester examination in ALL
SUBJECTS (whole/part examination,
as the case may be, including
candidate shall not be permitted to
appear for the whole/part
examination, as the case may be,
including Practicals for the subsequent
examination.
The performance of the candidate in
the particular year/semester
examination in ALL SUBJECTS
(whole/part examination, as the case
may be, including Practicals) shall be
 cancelled and the candidate shall not
be permitted to appear for the
whole/part examination, as the case
may be, for the subsequent
examination.

Note for MPSC: “The Malpractice

Scrutiny Committee which awards the
punishment to the candidates involved
in the malpractice has to make sure of
the involvement of the Candidate/s in
the offence before any punishment is
awarded to the candidate/s.”
Throwing of Question paper
after writing the answers on it
to the other candidate(s) with The candidates are to be sent out
the intention to help the other from the examination hall immediately
candidate(s). after obtaining their written
explanation. The performance of the
OR candidates in the particular
year/semester examination in ALL
Throwing / Sending the SUBJECTS (whole/part examination,
05 Question paper/ questions as the case may be, including
contained in the question Practicals) shall be cancelled and the
paper on any sheet/article out candidates shall not be permitted to
during the period of appear for the whole/part
examination with an intention examination, as the case may be, for
to receive assistance and the subsequent examination.
caught by the Invigilator or by
an Officer involved in the
conduct of examinations.
The performance of all the candidates
involved in the act in all subjects in
that particular year/semester
Exchanging intentionally the
examination (whole / part
answer scripts with a view to
examination, as the case may be,
06 give or take help from another
including Practicals) shall be cancelled
examinee.
and the candidates shall not be
permitted to appear for the whole/part
examination, as the case may be, for
TWO subsequent examinations.
Taking away the answer book The performance of the candidate in
or leaving the examination hall all subjects in that particular
without handing over the year/semester examination
07 answer book to the Invigilating (whole/part examination, as the case
Staff whether returned may be, including Practicals) shall be
Subsequently or tearing the cancelled and shall not be permitted
answer Book. to appear for whole/part examination,
 as the case may be, for THREE
subsequent examinations.

The performance of all the candidates

involved in the act in all subjects in
that particular year/semester
examination (whole/part examination,
Writing of answers in the as the case may be, including
answer book by his/her Practicals) shall be cancelled and the
08 associates in the examination candidates shall not be permitted to
centre or at any other level. appear for THREE subsequent
examinations and they shall not be
permitted to study the next higher
class, if any, for the subsequent
academic year.

Obstructing the Chief

The culprits are to be handed over to
Superintendent from
the Police immediately and a Criminal
performing his/her duties,
case is to be booked against them.
abusing, threatening and
The performance of the candidate in
showing disrespect towards
the particular year/ semester
09 Invigilator/ Chief
examination in ALL SUBJECTS
Superintendent/ any other
(whole/part examination, as the case
official connected with the
may be, including Practicals) including
conduct of examination within
Practicals shall be cancelled.
the institution premises.

The performance of the candidate in

Substitution of answer book. all subjects in that particular
year/semester examination (whole/
OR part examination, as the case may be,
including Practicals) shall be cancelled
Insertion of drawing sheets or and the candidate shall not be
10
replacement of main answer permitted to appear for FOUR
book written outside with one subsequent examinations and he/she
written inside the examination is not permitted to study next higher
hall. class, if any, for the subsequent
academic year.

The performance of both the

candidates, i.e., the impostor and the
candidate, who is being impersonated,
Impersonation. in all subjects in that particular
11 year/semester examination (whole/
part examination, as the case may be,
including Practicals) shall be cancelled
and they are not permitted to study
and appear for any Board examination
 for the next FOUR academic years
(including academic year in which the
impersonation has taken place) in
respect of either or both the
candidates. A Criminal case may be
lodged in the Police Station
irrespective of whether the impostor is
an examinee or an outsider.

The performance of the candidate in

all the subjects in all the Board
examinations in that particular year/
semester examination (whole/part
examination, as the case may be,
Physical assault within the including Practicals) shall be cancelled
institution premises on and the candidate shall not be
12 personnel connected with the permitted to appear for FOUR
conduct of examinations. subsequent examinations and he/she
is not permitted to study next higher
class, if any, till he/she completes the
punishment period. A Criminal case is
to be booked against the culprits
involved in the act.

A Criminal case is to be booked

against the candidate. The matter
should be brought to the notice of the
Possession of blank main
authorities for initiation of appropriate
answer book/ additional
action against all the guilty. The
answer book/ drawing sheet/
performance of the candidate in all
13 graph sheet which have not
subjects in that particular
been issued in the Examination
year/semester examination
hall on the day of exam.
(whole/part examination, as the case
may be, including Practicals) shall be
cancelled.

The Malpractice Scrutiny Committee

shall make specific recommendations
Other offences, if any, not
on the punishment to be awarded
covered under the above
14 keeping in view the gravity of offence
provisions.
and also the scale of punishment, as
above.
N O T E:

1. No re-examination shall be conducted in such centres, where candidates

resort to boycott of examinations on any pretext.

2. In case a candidate resorting to malpractice by copying from any material in

his/her possession and/or by any means is caught by the Flying Squad or
Observers or any other Officer posted for duty for the examination, the
explanation of the Invigilator in that particular hall of examination shall be
called for, for not detecting the same and appropriate disciplinary action be
initiated against him/her, after examining his/her explanation in the matter.

3. In all the malpractice cases the report made by the Invigilators should be
thoroughly enquired into by the Chief Superintendent concerned and he/she
should satisfy himself/herself with all the details in the Invigilators report and
record the same in his/her report.

4. In cases where there is a laxity on the part of invigilators and chief

superintendents and other officials connected with the conduct of
examinations in the discharge of their duties properly, such as in cases where
mass copying is reported in an examination centre or where the candidate
involved in malpractice in an examination hall is booked by flying squad or
others but not the invigilator, then appropriate disciplinary action should be
taken against all the staff members involved as per C.C.A. Rules, after giving
them notice and considering their explanations, if any, offered.

5. In cases where mass copying is reported in a private institution, and the

connivance of the staff or the management of the institution in the offence in
collusion with students or otherwise is proved, then appropriate steps shall be
taken by the Board to consider disaffiliating the institution and addressing the
Directorate to consider withdrawal of recognition and approval granted to the
institution. The Board should also ensure that the status of the examination
centre of the institution shall be withdrawn for a minimum period of THREE
years and the candidates may be allotted a different examination centre.

6. Punishment for different offences committed in all cases and its duration is
mentioned above. It is quite possible that in few cases, the punishment
recommended to the candidates, may exceed, the validity of the Curriculum
in existence, since as per Board Regulations a candidate has to complete the
Diploma Programme in a duration which is equivalent to twice the normal
period of the Programme from the date of first admission. In such cases, the
punishment period should be limited to that extent within which the
candidate has to obtain his/her Diploma. In certain cases, the candidate may
not get any more chances to appear for examination and qualify for the
award of Diploma. The candidate will have to suffer the consequence for
his/her misdemeanor.

7. In all cases of Malpractice, the hall ticket of the candidate is to be confiscated

if his Hall Ticket contains subjects of that particular semester in which he/she
was booked under malpractice .If Hall Ticket contains subjects of other
semesters, the CS should strike off the subjects of the semester in which
he/she was booked and shall be sent to the Board along with the answer
 script in separate cover. The candidate shall not be permitted to appear for
the remaining subjects if any, in that examination.

Scheme of valuation for evaluating the performance of diploma

candidate in laboratories, workshops and for project work.

WEIGHTAGE FOR INTERNAL MARKS 40%

WEIGHTAGE FOR END EXAM MARKS 60%
SCHEME OF VALUATION WEIGHTAGE

FOR LABORATORIES 60%

Procedure, including drawings/sketches/
1 20%
Figures/circuit diagrams etc.,

I 2 Observations/Readings 15%

3 Formulae’s / Calculations 10%

4 Conclusion / Remarks 5%
5 Viva – Voce 10%

FOR WORKSHOPS 60%

1 Procedure, including sketches/figures etc., 20%

II 2 Selection of tools/Machines/equipment 10%

Methodology/Dimensional Accuracy/Finishing
3 20%
Of given job
4 Viva – Voce 10%

FOR PROJECT WORK 60%

Candidates contribution in project
1 30%
III Work to be presented as a seminar
Way of presentation (using PPP/Slides charts
2 20%
etc.,)
3 Viva – Voce (during seminar presentation) 10%

FOR COMPUTER LABORATORY 60%

1 Writing Programme 30%

IV
2 Execution of Programme 20%

3 Viva – Voce (during seminar presentation) 10%

 ISSUE OF MISCELLANEOUS CERTIFICATES
STATEMENT SHOWING THE RATES IN RESPECT OF DIPLOMA
MISCELLANEOUS CERTIFICATES TO BE ISSUED BY THE SBTETAP

SL. FEE FOR FEE FOR

MISCELLANEOUS CERTIFICATES
NO DUPLICATE TRIPLICATE

Duplicate Memo. of Marks ALL

1 600-00 --
SCHEMES
Duplicate Original Certificate (with
2 2500-00 3000-00
relevant documents all Schemes)
Duplicate consolidated marks (with
3 1500-00 --
relevant documents)
Re-issue of original certificate due to
4 2500-00 --
damage
5 Migration certificate 600-00 --

6 Interim certificate 600-00 --

Name correction in certificate/Memo. of
7 100-00 --
marks/PCCM/Original (only once)
Provisional certificate-Cum-
8 Consolidated Marks or Provisional 600-00 --
certificate
Improvement subject fee.
9 6000-00 --
(for Each Subject)
10 Transcripts (per page) 100-00
11 Issue of Duplicate Hall-Ticket 75-00 ----

12 Original Diploma 600-00 ---

Recounting of Marks for each Subject
13 400-00 ----
not more than two subjects.
Issue of Xerox Copies of valued answer
14 700-00 ----
script for each subject
Re-verification of valued answer script
15 3500-00 ----
for each Subject.
Genuineness Verification for PVT
16 500-00 ----
Organizations

17 Change of Examination Center.

(a) For Regular Candidates 500-00 ----

(b) For CCC Candidates 1500-00 ----