NGO logo (if available)

Performance Management Plan

for
(Project/Programme Name)
________________________________________________________________________

NGO Name:_________________
Prepared by: ________________
Date:______________________

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 Table of Contents
Page

Acronyms & Abbreviations ..................................................................................... 209

Introduction ............................................................................................................ 210

Logical Framework .......................................................................................................

Performance Indicators ................................................................................................

Roles & Responsibilities ...............................................................................................

Data Flow

Evaluation Activities and Special Studies

Data Management

Performance Data Table

Performance Management Task Schedule

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Abbreviations and Acronyms

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Introduction
Purpose of this plan
Describe the purpose of the plan, including the name of the project, its link to donor strategic
objectives, how the plan will be used and who is responsible for the implementation of the
plan.
Project overview
Provide project details in the table below.

Title

Starting/Ending Dates

Target Area(s)

Beneficiaries

Cost

Funding Source

Goal

Development Hypothesis
The Development Hypothesis describes the theory of change, logic and causal relationships
between the project´s components leading to the achievement of the final results. Provide a
brief narrative explaining any specific theories that underpin your model, and how/why
specific activities will lead to the change you expect to see.

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Logical Framework

Complete the logical framework table for your project.

PROJECT INDICATORS MEANS OF RISKS /

SUMMARY VERIFICATION ASSUMPTIONS

Impact/Result

Outcomes

Outputs

Activities

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Performance Indicators
Complete a Performance Indicator Reference Sheet (PIRS) for each project indicator.

PERFORMANCE INDICATOR REFERENCE SHEET

Development Objective: Enter the title of the Development Objective the activity supports.
Intermediate Result: Enter the title of the Intermediate Result the activity supports.
Sub-Intermediate Result: Enter the title of the Sub-IR the activity supports.
Performance Indicator: Enter the title of the performance indicator.
DESCRIPTION
Precise Definition(s): Define the indicator more precisely. Define specific words or elements in the
indicator as necessary.
Unit of Measure: Enter the unit of measure (e.g….number of…percentage of…US Dollars).
Disaggregated by: List planned data disaggregation (male/female, youth/adults, rural/urban, region
etc.).
Justification/Management Utility: Briefly describe why this particular indicator was selected and
how it will be useful for managing performance of the SO team’s portfolio.
Indicator’s Relevance to Gender: Briefly explain whether and how this indicator has any relevance
to gender.
PLAN FOR DATA ACQUISITION
Data Collection Method: Describe the tools and methods by which the data will be collected.
Data Source(s): Identify who is responsible for providing the data to your organisation (name of
partner organization.
Frequency/Timing of Data Acquisition: Describe how often the data will be collected.
DATA QUALITY ISSUES
Date of Initial Data Quality Assessment: Enter the date of the initial data quality assessment.
Know Data Limitations and Significance (if any): Describe any data limitations or weaknesses
discovered during data quality assessment.
Actions Taken or Planned to Address Data Limitations: Describe planned actions, if any, to
address limitations and weaknesses.
Data of Future Data Quality Assessments: List the date of next planned data quality assessment.
PLAN FOR DATA ANALYSIS, REVIEW, & REPORTING
Data Analysis: Describe how the raw data will be analysed, who will do it and when.
Presentation of Data: Describe how tables, graphs or charts or other similar tools will be used to
present data.
Review of Data: Describe when and how the management team will review the data.
Reporting of Data: Describe when and how and by whom these data will be reported to
USAID/Mozambique.
Individual Responsible for Providing Data for Reports: Enter the name of the person
responsible.
PERFORMANCE INDICATOR TARGETS
Baseline Target
Year Actual 2015 2016 2017 2018

This sheet last updated on:

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Roles & Responsibilities
Describe the roles and responsibilities for project monitoring and evaluation activities.
Include responsibilities linked to data collection, data quality checks, data analysis, reporting
writing and data use.

Role Responsibilities

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Data Flow
Include a data flow chart that illustrates how data flow from collection through reporting. See
example.

Monthly Reports

[Grab your reader’s attention with a great quote from the document or use this space to emphasize a
key point. To place this text box anywhere on the page, just drag it.]

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Evaluation Activities and Special Studies

Describe any plans for project evaluations and/or special studies that will be conducted
during the project. Include the name of the evaluation/study, the timeline for the activity and
the key evaluation questions.

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Data Management/ Storage
Describe how data will be stored.

Analysis
Describe how data will be analysed.

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 Performance Data Table
Complete the performance data table with project indicators, baseline values and targets.

Result 1:
Life of Life of
Baseline Year 1 Year 1 Year 2 Year 2 Year 3 Year 3
Indicator Project Project
Value Target Actual Target Actual Target Actual
Target Actual
1
2
3
4
Result 2:
Life of Life of
Baseline Year 1 Year 1 Year 2 Year 2 Year 3 Year 3
Indicator Project Project
Value Target Actual Target Actual Target Actual
Target Actual
1
2
3
4
Result 3:
Life of Life of
Baseline Year 1 Year 1 Year 2 Year 2 Year 3 Year 3
Indicator Project Project
Value Target Actual Target Actual Target Actual
Target Actual
1
2
3
4

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Performance Management Task Schedule
PERFORMANCE FY 2015 FY 2016 FY 2017 FY2018
MANAGEMENT Notes
TASKS Q1 Q2 Q1 Q2 Q3 Q4 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
COLLECT
PERFORMANCE DATA
Indicator#1
#2

#3

#4

#5

#6
CONDUCT
EVALUATIONS &
SPECIAL STUDIES
Midterm Evaluation

Impact Assessment

Other special
studies, evaluations

REVIEW
PERFORMANCE
INFORMATION
Review with team
Review with
stakeholders
Review with Donor
REPORT
PERFORMANCE
RESULTS

Report to Donor
ASSESS DATA
QUALITY (DQA)
Indicator#1

#2

#3

#4

#5

#6
REVIEW & UPDATE
M&E Plan

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