Interorient Marine Services Port State Control Checklist

Check List for use in preparation for port calls and Port State Control Inspections

This checklist can be used as a preparation when possible for a port call to avoid unnecessary problems and delays.
The list does not claim to be complete and covers mainly those items that are frequently reported by PSC.
It is recommended this checklist is used quarterly to assess vessel compliance.

Why Port State Control?

Port state authorities have the right to board ships without announcement to check wheather those ships are
complying with the relevant international Conventions and Regulations. 1)
Thus, Port State Control is intended as a toll to eliminate sub-standards ships.

In order to avoid problems and delays due to PSC, a ship should always be:
> well maintained,
> be manned with a sufficient number of qualified crew, and
> be in compliance with maritime regulations.
no matter howfar off the next due survey may be.

How PSC is carried out?

Port State Control Officials may come aboard to check the certificates, documents, condition of hull and machinery,
equipment and the living conditions as well as adherence to operational requirements in accordance with the relevant
Conventions.

The Inspectors will get a general view of the overall condition of the ship while boarding and, after introduction to the
Master, check the vadility od the ship's certificates.
The first imression of the ship gives dear grounds to the inspector that the ship does not substantially meet the
regulations he will conduct a more detailed inpsection.

If the authorities verify deficiencies constituting a hazard to safety, heath or environment they will ask for rectification
and can detain a ship until such deficiencies have been corrected.
The Master will be informed about deficiencies found by receiving a Boarding Report including a list of the deficiencies
together with the order to rectify them immediately or within a given time frame.

If the inspector decides to detain the ship until rectification, a detention order will be presented to the Master. This
information also is forwarded to the Flag State as well as to the Classification Society which issued the relevant
certificates and to IMO.

In case of a detention it is often advantageous to call in the local class surveyor. The surveyor can assist in reporting
the rectification to the PSC authorities in order to lift the detention.

How to use the Checklist?

The checklist is intended as a preparation for a port call to avoid unnecessary problems and delay but is not required by
PSC regulations. The list does not claim to be completed and covers only those items that are frequently reported by PSC.

It might be beneficial to show the most recent checklist to PSC inpsectors. This will be particuarly helpful, when
deficiencies have been found by the crew immediately prior to the PSC inspection and corrective actions are in progress.

The checklist maybe included in your ISM procedures as documentation about checks for maintenance etc.

1)
International Convention for the Safety of Life at Sea (SOLAS) 1974 with its Protocols as amended,
International Convention of Loadlines (LLC) 1966,
International Convention for the Prevention of Pollution from Ships (MARPOL) 1973 with its Protocol,
International Convention on Standards of Training, Certification and Watchkeeping of Seafarers (STCW) 1978/95,
Convention of the International Regulations for Preventing Collisions at Sea (COLREG) 1972,
Merchant Shipping (Minimum Standards) Convention 1976 (ILO Convention Nr. 147)
International Management Code for the Safe Operation of Ships and for Pollution Prevention (ISM Code/SOLAS Ch. IX).

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Ship: Blue Marlin Date: 31.01.2015

Passage: Puerto Plata- Houston Assessed by: Capt. N.Rukins
Documentation
1
(Certificates) Are all required certificates valid and respectively endorsed?
Certificate Next Due Date Expiry Date N/A Yes No Actions to be taken
1.1 Registry Certificate N/A X
1.2 Class Certificate 10.01.16 X
1.3 Radio Station Licence 30.06.16 X
1.4 Safe Manning Certificate X
1.5 Tonnage Certificate X
1.6 Grain Loading Certificate X
1.7 Load Line Certificate 10.04.14 10.01.16 X
1.8 Safety Construction Certificate 10.04.14 10.01.16 X
1.9 Safety Equipment Certificate 10.04.14 10.01.16 X
1.10 Safety Radio Certificate 10.04.14 10.01.16 X
1.11 IOPP Certificate 10.04.14 10.01.16 X
IPPC for Carriage of Noxious Liquid Substances
1.12 X
in Bulk
1.13 Chemical Fitness Certificate X
1.14 Gas Fitness Certificate X
Compliance Certificate for Carrying Dangerous
1.15 X
Goods
1.16 Exemption Certificate X
1.17 Safety Management Certificate (SMC) 06.12.13 24.08.17 X
1.18 Document of Compliance (DOC) [copy] 19.04.14 23.05.17 X
1.19 International Ship Security Certificate 06.12.13 24.08.17 X
Navigation Equipment
2
Question Yes No Action to be taken Completed: Date/Signature

Are nautical publications including pilot books, list of lights,

sailing directions, tide tables, code of signals to be used for
2.1
the intended voyage updated to the latest available
amendments/corrections? Yes
Are nautical charts to be used for the intended voyage
2.2 Yes
updated to the latest available Notice to Mariners?
Is a system for correcting all nautical publications onboard
2.3 Yes
available?
Are navigational instruments as radar including ARPA
2.4 devices, echo sounder and speed log in operational
condition? Yes
Are the navigation lights incl. duplication and failure alarm
2.5
working? Yes
Is the steering gear including rudder angle indicator as well
as emergency steering gear including switch-over devices
2.6 in operating condition and the steering gear alarm
functioning? Yes
Are instructions for handling posted in vicinity? Yes
2.7 Are daylight shapes in operational condition? Yes
Is the daylight signalling lamp and the independent power
2.8 Yes
supply in good operational condition?
Is the automatic position indicator (e.g. GPS) available and
2.9 in good condition? (The RDF is no longer required and
should be removed) Yes
Are communication systems between bridge and engine
2.10
room and steering gear room in working condition?
Yes
Is the NAVTEX receiver in good working condition and
enough spare paper available? Yes
2.11
Is the NAVTEX receiver correctly programmed for
areas/information? Yes
2.12 Is the echosounder in good working condition? Yes
Is illustrated table of life saving signals incl. helicopter
2.13 Yes
communication signs posted on the bridge?
Is the magnetic steering compass in good condition and
properly visible from steering position? Yes
2.14

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2.14 Is a spare magnetic compass available and in good

condition? Yes
Is an updated calibration table available? Yes
Is the AIS system installed, constantly switched on and is
2.15 the existence verified in the Safety Equipment’s Record
“E”? Yes
Radio Equipment
3
Question Yes No Action to be taken Completed: Date/Signature
Are all components of the GMDSS transmitting and
receiving equipment including sources of energy properly
3.1 working? Yes
Operation tests of radio installation satisfactory? Yes
Are radio operators familiar with cancellation procedures
3.2
for false distress alarms? Yes
Has the radio log book been kept as required incl. records
3.3
of tests? Yes
Are portable VHF hand held radios for survival craft ,
3.4 including batteries with spares / re-charger in good working
condition? Yes
Are antenna systems in good condition without any signs of
3.5
corrosion or damage? Yes
Are Radar Transponders in working condition and ready in
case of emergency? Yes
3.6
Are they serviced in accordance with manufacturer's
requirements by shore service? Yes
Is in case of a freefall boat arrangement one Radar
3.7 Transponder permanently stowed within the freefall
lifeboat? N/A
Is the EPIRB in correct and float free position? Is the life
3.8
date of battery and hydrostatic release still valid? Yes
3.9 Are radio publications and manuals updated? Yes
Radio certification valid and GMDSS compliant for the sea
3.10
areas the ship is operating? Yes
If an exemption certificate been issued?
3.11 Does the ship comply with special requirements imposed
by the exemption? N/A
Is the equipment fitted in accordance with radio
3.12
certification? Yes
Number of GMDSS operators on board meets certificates’
3.13
requirement? Yes
Operators able to use all components of the arrangements
3.14
including test functions? Yes
GMDSS operator(s) able to explain correct procedures in
3.15
cancelling a false distress alert? Yes
Are the reserve sources of energy (batteries) properly
3.16
maintained and in working condition? Yes
Safety in General
4
Question Yes No Action to be taken Completed: Date/Signature
Are up-to-date fire control plans been posted in
accommodation alleyways, are clearly readable and show Yes
4.1 a sign of approval?
Is one copy stored in a prominently marked and weather
tight container outside the deckhouse? Yes

Are SOLAS training manuals available, showing specific

4.2 instructions for the appliances installed onboard and Yes
written in a language understood by all crew members?

Are Instruction Manuals for onboard maintenance of life-

saving appliances available and understood by all crew Yes
4.3 members?
Is regular maintenance being recorded? Yes
Are Operating Instructions for lifesaving appliances posted
on scene and under emergency illumination? Yes
4.4
Are they in a language understood by all crew members? Yes

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Have regular drills for fire fighting, abandon ship and

rescue boat operation been carried out satisfactorily as Yes
4.5 required?
Are they recorded in the logbook? Yes
Is a working language established and recorded in the
4.6
logbook? Yes
4.7 Is a plan or program for maintenance available? Yes
Have drills for use of emergency steering gear and switch-
over procedures been carried out? Yes
4.8
Are they recorded in the logbook? Yes
Are up-to-date muster lists written in a language
understood by the crew members? Yes
Are duties about maintenance of safety equipment
included?
4.9 Are duties about carrying emergency radio equipment into Yes
the survival crafts included?
Are names of substitutes of key persons listed?
Are they posted on the bridge, in engine control room and
accommodation spaces? Yes
Are public alarm systems as for general alarm and
4.10 engineer's alarm of unmanned machinery system working Yes
properly?
Are all paint materials stored inside the designated paint
4.11
locker only? Yes
Are all escape ways accessible and free of obstructions
4.12
and are they properly illuminated? Yes
Are IMO symbols properly used for marking escape ways
4.13
and locations of emergency equipment? Yes
Are pilot ladders and related boarding arrangements clean
4.14
and in good condition? Yes
Is the crew familiar with the use of all lifesaving and fire
4.15
fighting equipment? Yes
Is the crew working on the bridge familiar with the steering
4.16 gear switch-over procedures and with the use of Yes
emergency steering device?
Is the key engine crew familiar with emergency power
4.17
arrangements? Yes
Are key persons for fire fighting familiar with starting the
4.18
emergency fire pump? Yes
Is the designated lifeboat/rescue boat crew familiar with
4.19
starting the engines? Yes
Are responsible personnel familiar with the use of the OWS
4.20
arrangements? Yes
Lifesaving Appliances
5
Question Yes No Action to be taken Completed: Date/Signature
Are lifeboats with all parts in proper condition without
wastage, are blocks and release mechanisms properly
5.1 maintained as necessary? Yes
Is reflective tape adhered as required on bottom, sides and
top? Yes
Is lifeboat inventory complete and in good condition? Yes
5.2 Are dates of expiration for pyrotechnics and foodstuff
rations recorded and not outdated? Yes
Are rescue boats complete and in good condition? Yes
5.3
Is the inventory as required stored in the boat? Yes
Are lifeboat/rescue boat engines in good working condition
5.4 Yes
and starting easily?
Are life rafts and launching arrangements in good working
condition? Yes
5.5
Is the ship's name updated on the outside data placards if
available? Yes
Is the hydrostatic release for the rafts properly connected
5.6 Yes
and still valid?
Is a ladder or other means for embarkation for the
5.7 additional life raft at the bow (if appropriate) readily
available? Yes
Are launching arrangements for lifeboats/rescue boats and
5.8 life rafts including limit switches in good condition and
without wastage? Yes
Are the embarkation ladders incl. their shackles and pad
5.9
eyes on deck in good conditions? Yes

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Are wire falls of all launching/recovery arrangements in

good condition and turned/renewed as required? Yes
5.10
Has reversal/renewal of falls/crane wires been recorded?
Yes
Are life buoys (including reflective tape, correct ship's
name/home port and lights and smoke signals with non-
5.11
outdated batteries) available in sufficient amount and in
good condition? Yes

Is a "heavy" life buoy (4.5kg) attached to the smoke/light-

5.12
buoy at bridge wings in a free-fall arrangement?
Yes

Is a "heavy" life buoy (4.5kg) attached to the smoke/light-

5.13
buoy at bridge wings in a free-fall arrangement?
Yes
Are line throwing appliances complete with valid expiration
5.14
dates of the pyrotechnic units? Yes
Are parachute distress signals available in sufficient
amount and in good condition with valid expiration dates
5.15
placed on the bridge in an appropriate containment which
is marked? Yes
Are immersion suits (including lights and special
5.16 attachments) available in required amount and stored in
good condition? Yes
Is the emergency illumination at all survival craft stations
5.17 sufficiently working with illuminating the ship's side and the
instructions posted? Yes
Fire Fighting Arrangements
6
Question Yes No Action to be taken Completed: Date/Signature
Are fire main piping and all hydrants in good condition
6.1
without signs of corrosion or wastage and without soft Yes
patches?
Are couplings and valves free of leakages? Yes
Are fire pumps including prime mover in engine room in
6.2 proper working condition and with sufficient delivery of Yes
water pressure?
Is emergency fire pump including prime mover in proper
6.3 working condition with sufficient suction and water Yes
pressure to be delivered?
Is the crew in charge aware of starting procedures? Yes
Are all fire stations with required equipment of hoses,
nozzles, spanners in good condition? Yes
6.4
Are nozzle spray adjustments workable and hoses without
deterioration? Yes
Are portable fire extinguishers available in sufficient
amount and in good condition? Yes
6.5
Are due dates for required servicing recorded and not
outdated? Yes

Are fireman's outfits available in sufficient and complete

6.6 amount, good condition and ready for use, including Yes
breathing apparatus with air bottles properly filled?

Are fixed fires fighting systems for engine room and cargo
spaces in proper working condition? Yes
Have filling status of gas bottles or foam tanks been
6.7 checked? Yes
Is the CO2 room properly closable and a spare key
available under glass in vicinity? Yes
Are the last test records of the systems available? Yes
Are the fire detection arrangements properly working at all
6.8
detection points? Yes
Is the fire extinguishing arrangement in paint locker as
6.9
required in place and in good working condition? Yes
Are all fire dampers and ventilation closing appliances
6.10 including gaskets, handles, screws and other mechanical Yes
mechanisms in proper working condition?
Are all fire doors closing properly by their autom. closing
6.11
devices? Yes
Are all quick closing devices for tank shut-off and
6.12 emergency stop of pumps and fans in proper working Yes
condition?

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Are Emergency Breathing Devices (EEBDs) available in

6.13 required amount (plus addit. training unit) and distributed Yes
as per fire plan within superstructure and engine room?

Is the international shore connection including reducer

6.14 piece with appropriate bolts and nuts as per safety plan Yes
available?
Hull and Machinery Condition
7
Question Yes No Action to be taken Completed: Date/Signature
As far as visible, are the ship's side shell plates without
7.1
damage and excessive wastage? Yes
Is the structure of cargo holds with regard to bulkheads,
7.2 frames, brackets, tank tops etc. without damages and
excessive wastage? Yes
Are electric cable arrangements properly installed and
insulated, no loose wiring? Yes
7.3 Are light covers properly fixed on all lamps? Yes

Does the main switchboard have insulation mats around it?

Yes
Is the engine room with regard to work and fire safety in a
7.4
generally clean condition? Yes

Are the main propulsion system as well as auxiliary engine

7.5 and power system including emergency arrangement for
supply of electrical power in proper working condition?
Yes
Is the jacketed piping system on high pressure fuel lines
7.6
properly installed and alarms working? Yes
7.7 Are engines and piping systems free of leakages? Yes
Requirements regarding Load Line
8 Question Yes No Action to be taken Completed: Date/Signature
Are bulwarks, handrails, cat walks, without signs of
8.1 Yes
damage and excessive wastage?
Are hatch covers arrangements including gaskets and all
8.2 closing appliances weather tight and in good condition Yes
without signs of wastage?

Are ventilators and air pipes including any closing

8.3 appliances properly working without signs of damage and Yes
excessive wastage and able to be closed weather tight?

Are the closing devices of all sounding pipes properly

8.4 Yes
working?
Are weather tight doors including keyhole closing devices
8.5 and small access hatches in good condition to be closed Yes
weather tight?
Are draft marks and Plimsoll marks painted in contrasting
8.6 Yes
colour?
Are Plimsoll marks permanently marked and in accordance
8.7 Yes
with the Load Line Certificate?
Are stability information available, approved by GL and
8.8 Yes
written in a language understood by the ship's command?
MARPOL Requirements
9 Question Yes No Action to be taken Completed: Date/Signature
Is the oily water separation system including all piping and
solenoid valve arrangements as required in proper working
Yes
condition and without any illegal by-pass piping?
9.1 OWS/bilge flanges tagged/sealed?
Is the testing arrangem. in proper working condition? Yes

Is the crew in charge familiar with the system & its use? Yes

Is 15 ppm alarm arrangements (if installed) in proper

9.2 working condition? Is 15 ppm stopping arrangements (if Yes
installed) in proper working condition?
Are all piping arrangements in proper condition without any
9.3 Yes
signs of damage or corrosion?
Is the Oil Record Book kept up-to-date, are the required
entries about disposal of oily residues correct and the book Yes
9.4 periodically signed by the Master?
Are the tanks listed as per IOPP Cert. and as actually
Yes
arranged?
Are the specially required manuals for tankers, chemical
9.5 Yes
tankers and gas carriers available?

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Is the Shipboard Oil Pollution Emergency Plan (SOPEP)

available with updated communication data as required
Yes
(especially the Focal Point List which is updated quarterly
9.6 by IMO)?
Is a Shipboard Marine Pollution Emergency Plan (SMPEP)
N/A
available on ships certified for carrying NLS?
Are engine room bilges and other machinery areas free of
9.7 Yes
excessive oil matters?
Accomodation and living Conditions
10 Question Yes No Action to be taken Completed: Date/Signature
Are the sanitary facilities in crew accommodation clean and
10.1 Yes
in proper condition?
Are sick bay and medical locker complete and in condition
10.2 Yes
as required?
Are the ventilation and air conditioning arrangement in
10.3 Yes
proper working condition?
Are the galley and provision rooms clean and without
10.4 Yes
possible signs of vermin?
10.5 Is the galley ventilation grease trap clean? Yes
Is all garbage collected, separated and disposed of in
10.6 Yes
accordance with Garbage Management Regulations?
Is the accommodation ladder incl. hoisting arrangements
10.7 Yes
and safety net in good condition?
STCW Requirements
11
Question Yes No Action to be taken Completed: Date/Signature
Is the actual crew composition in accordance with the
11.1
requirements as per Safe Manning Certificate? Yes
Are the Master, deck officers, engineer officers and ratings
11.2
in possession of a respective certificate of competence? Yes
Do certificates of the crew have endorsements by flag as
11.3
appropriate? Yes
Are crewmembers in possession of valid medical
11.4
examination certificates as appropriate? Yes
Have new crew members been made familiarised with their
11.5
duties and the safety equipment onboard? Yes
ISM Requirements
12
Question Yes No Action to be taken Completed: Date/Signature
Is the crew familiar with the company's safety and
12.1
environmental protection policy? Yes
12.2 Is the ISM manual readily available onboard? Yes
Is the documentation written in a language understood by
12.3
the crew? Yes

Can senior ship's officers identify the company responsible

12.4 for the operation of the ship and does this correspond with Yes
the entity specified on the ISM Code certificates?

12.5 Can senior officers identify the "designated person"? Yes

Are procedures and data available and updated to
12.6
establish contact with shore management? Yes
Are programs for drills and training available and are such
12.7
actions recorded? Yes
Is documentaion available how crewmembers recently
signed on have been made familiar with their duties?
12.8
Are instructions which Yes
are essential prior to sailing available?
Can the Master provide documented proof of his
12.9 responsibilities and authority, which must include his Yes
overriding authority?
Have Non-conformities been reported to the company and
12.10
corrective action been taken by the company? Yes

12.11 Are a maintenance routine and records for it available? Yes

Is a copy of the DOC with the endorsement for the latest
12.12
office audit available onboard? Yes
ISPS Requirements
13
Question Yes No Action to be taken Completed: Date/Signature

Is a valid ISSC Certificate onboard issued by a Recognized

Yes
Security Organisation or by the flag administration directly?
13.1

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13.1
If there is an Interim ISSC Certificate onboard, are there
clear reasons that this is not issued for avoidance of full N/A
compliance?
If the vessel in port, does it operate on at least the security
13.2 Yes
level which is set by the port facility?
Is there a Ship Security Officer designated onboard and
13.3 Yes
can all crew identify this person?
Does there appear to be an effective system of control of
13.4 Yes
access to the vessel?
Does there appear an effective system of control of access
13.5 Yes
to sensitive areas of the vessel?
Have security drills been carried out within required
13.6 Yes
intervals?

13.7 Is sufficient documentation about security drills available? Yes

Are records of the last 10 calls at port facilities available?

13.8 Yes
(counting from 1st July 2004)

13.9 Are records for possible ship-to-ship activities available? Yes

Are key members of ship’s security personal able to

13.10 communicate effectively with each other on security related Yes
matters?
Is the gangway control requesting to see PSCO
13.11 Yes
identification on boarding?

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