Professional Documents
Culture Documents
Imported Products
Ben Thompson
May 12, 2020
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Businesses that are involved in Global Trade are faced with dozens of additional costs, fees and
charges involved with importing products through to the final location. It’s imperative that
buyers understand the actual final costs of imported products in advance, to make smart
decisions for their business.
Some of the import costs include the cost of the products, currency conversion costs,
international freight & logistics charges, import charges, port charges, customs clearance fees,
import duties & taxes and local delivery, to name a few.
Understanding the landed cost of imported products allows business to plan how much capital
will have to be invested to purchase products and get them delivered through to location. On top
of that, it also helps businesses to plan their sell prices and profit figures that will eventuate when
the products are sold.
If businesses do not take the time to understand their landed cost, they could be faced with
unexpected fees and charges which could make importing the products unviable. Calculating the
landed cost requires an understanding of some key costs and correctly applying them to each
product to get the final landed cost per item.
Download Landed Cost Template
Step 1: Receive a detailed quotation from the exporter. The quotation will
include the following details:
You can contact a freight forwarder to get a confirmed quotation to get products shipped through
to your location. Most global trade shipments are sold on the FOB Incoterm® (Free-On-Board)
which means that the consignee (buyer) will pay for all additional costs and charges after the
goods have been loaded on board the vessel for export.
A freight forwarder’s quote will usually be itemized to show all of the fees involved. This
includes:
International Seafreight from Port of Loading to Port of Discharge (usually in USD)
– Note seafreight and airfreight rates vary throughout the year so you will have to
confirm the validity date.
Local charges in the country of import (get these costs in your local currency) –
These include local port handling costs, documentation, customs clearance, quarantine,
marine transit insurance, domestic trucking etc.
Local Import Duty Rates – If you supply the HS Code for the goods to import, the
freight forwarder or customs broker can confirm what rate of duties will be applied to the
imported goods. Also, confirm how the import duty is charged on your product. This
process varies from country to country so get confirmation for your situation.
Import Taxes – Understand the local tax rate (VAT/GST) and how it is applied to
imported goods.
Step 3: Understand the actual foreign currency exchange rates and costs.
There are plenty of options to make foreign exchange payments to International suppliers. You
must clearly understand the actual exchange rate that your Currency Exchange provider can offer
you. Note that the exchange rate that you secure will be less than the current interbank rate.
Read more about SWIFT Telegraphic Transfers (T/T) and other International payment methods.
Step 1: Convert all foreign currencies into your local currency (taking into account your actual
exchange rates that will be secured when making International T/T payments). You will most
likely have to convert the supplier’s USD costs and the International Seafreight charges into
your local currency. When you have converted all foreign currencies into your local currency,
add all of the costs together.
Step 2: Add all local import costs and charges from the freight forwarder, in this example $1500:
ADD $1500 (in your local currency)
NOTE: Import duty and import tax rates vary from country to country. There are 2 main
valuation methods that countries use to charge import duties and taxes, on either the FOB or
CIF value of the goods.
FOB: The Import duty is charged on the “Free On Board” value of the products. i.e. duty is
charged on the FOB value of goods (on the currency of the importing country).
CIF: The Import duty is charged on the “Cost, Insurance and Freight” value of the products. So
duty will be charged on the cost of the products + cost of insurance (if any) + cost of
International transport through to the port of discharge (on the currency of the importing
country).
In this example, the freight forwarder has confirmed that a 5% import duty rate will apply to the
FOB value of imported goods (local currency). So 5% import duty will be charged on $13,000
($650):
Step 4: Add import taxes. In this example 10% import tax is charged on the final value of
imported goods (final value $17,750):
FOB $13,000
+ Seafreight $2600
+ All local import costs $1500
+ 5% import duty $650
To do this you will need to accurately understand the packaging sizes and weight of each product
and split up the costs per product. The easiest way to do this is to calculate the cubic
measurement (m3) per product or weight (kg) per product. The total of the International freight
costs + local import costs ($15,600 in the above example) can then be split up by the cubic
measurement or weight (whatever is greater).
To work out sell pricing, importers can apply a markup or margin percentage to the cost price.
It’s important to note that markup and margin are 2 completely different methods of calculations
which must not get confused. Read more about Markup Vs Margin here.
To support importers and exporters during the landed cost process, our team created a simple to
use Landed Cost Excel Calculator. This landed cost calculator allows buyers and sellers to:
Creating multiple documents is a vital part of shipping products Internationally. Shippers must
ensure that they provide compliant documentation that contains all relevant shipping & customs
information to ensure smooth shipments and avoid any costly delays.
Watch how IncoDocs users create Quotations, Invoices and Purchase Orders. Then when the
goods have been shipped, create detailed export documentation including Commercial Invoices,
Packing Lists, Declarations & more so that the shipment can be delivered Internationally.
With IncoDocs’ set of read to go export document templates, you can quickly generate any of the
export documentation required in just a few clicks. Save your contacts, products and other
information to insert into documents in 1 click, and eliminate manual data re-entry.
IncoDocs allows shippers to upgrade their manual processes and provides real insight into the
export process. A shared team workspace will allow your team to thrive while working
remotely. Try it yourself and see how it can improve your shipping operations.