Control Sheet ActMan To SAP

SAP Client Mapping between SAP Server Type
A&B and E is
required
TED 250 Configuration

TED 350 ABAP Development
TEQ 450 Unit Testing
TEP 450 Quality
Validation
Production
Assumptions
1
Business Team will make available at least one SPOC on the Business Team's side. Ideally
the person should be Philips Employee and has extensive experience in legacy non-SAP
ActMan System.
2
Inputs from Business Team, as requested by project team members, will be available on
time
3 Sign Offs by Business Team will be on time
4 The SNOW Change Management is out of scope.
5
The SAP Data Upload Consultant FTE will guide the Business Team as to the How To
Process for collection of Data. The associated Philips employee will take this in their stride.
6
The effort and skill requirement for downloads from the legacy non-SAP ActMan System
are excluded
7
The Business Team will download data from the legacy non-SAP ActMan System. The
Business Team will process this data so as to make it uploadable to SAP
8
The project team members being new to leagacy non-SAP ActMan System are not in a
position to vouch for accuracy of downloaded data from legacy system
9
The effort and skill requird to establish methodlogy, sub-processes and way of working for
non-SAP Process Steps has been excluded.
10
The project team members can give a overall solution design for the above step. They have
the skill to give this solution in Standard MS Office Tools like MS Excel. For this it will be
additional effort and increase in timeline
11
In case certain other non-SAP technologies are to used then these are out of scope. Their
inclusion depends on outcome that will crystallize half way in the build stage. This will have
medium level impact on effort and time line. The decision to include in this project team
can only be taken at that stage
12
It is desirable, all project team members will be given a congruent office space close to
each other when in one city
13
When on business site, so as to promote best interaction, Project team members will be
given office space next to Business Team
14
At the beginning of the project, Display Access and small amount of training will be given
by Philips to project team members for legacy non-SAP ActManSystem
15
Business Team will download representative sample data from legacy non-SAP ActMan
system at the beginning of the project and handover to project team
16
SAP may require additional data in addition to legacy non-SAP ActMan system. This data
may be in paper form with the Business Team. The Business Team will organize to colllect
this data in electronic form. The templates for the same will be provided by project team.
17
Sizing of SAP Servers by way of SAPS and fine tuning of SAP servers has not been
considered
18
Sizing of SAP DMS Servers by way of SAPS and fine tuning of SAP DMS servers has not been
considered
19 Requirements of Networks have not been considered.
20
SAP Standard Reports are available.Customised SAP Reports are prohibited. Any
customization for download of SAP data for subsequent upload to non-SAP Report viewer
is excluded
21
Since initial scheduling of maintenance plans is best done individually per plan and
not by a mass function, the training for the initial scheduling of maintenance plans
will be given. The Initial scheduling of Maintenance Plans will be done by Business
Users
End of Assumptions
22 Effort and Skill set for installation of SAP front end on desktops are excluded
23 The Configuration and Specifications for desktops have not been considered
24 The travel and deployment time of personnel for going overseas is not considered. Time
required for management approval and government clearnances has not been considered
25
The project site will be Philips Office, 5th Floor+M2, MFAR Building, Manyata Tech Park,
Bengaluru, India
26
Effort and skill set required for installation of SAP Viewer on desktops are excluded
27
The effort and skill set for defintion and deployment of SAP Access rights for all types
business users, including BPOs are excluded
28
The SAPS of Servers for SAP Document Management System Module has not been
considered
29
Effort and Skill for Actual Transport of Requests from DEV to Quality to Validation to
Production has not been considered
30
Effort and skill required for System Integration Testing (SIT) by independent Test Engineer
is excluded
31
The real testing for functialities related to bar code can only take place on the real floor.
Since this is an offshore implementation project, effort for testing of functionalities related
to bar codes has not been considered
32 Purchase Requisitions and Purchase Orders are out of scope
End of Assumptions
as on 23-07-2019
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SAP Professionals Required
Skill Type FTE
Project Manager Project Management 1
SAP ITBA for ActMan Functional 1
SAP FICO Functional 0.5
SAP PM Functional 1
SAP Ariba SME Functional 3 Days
SAP MM Functional 1
SAP HR Functional 0.5
SAP ABAP & SAP Workflow Technical 1
SAP PI & PO Technical 1
SAP Data Upload Engineer Functional 1
Project Duration Effort in Months Effort in Months Major Functions

Project Preparation 0.5 0.5 Onboarding of
Consultants
Build 1.5 1.5

Unit Testing 0.75 0.75
System Integration Testing 0.75 0.75 Additional Activity of creation of end user tr
Interpretation and Mapping of 1 0.25
Downloaded Data
No. of legacy tables
is a Concern
End User Training 0.17 0.17
Train The Trainer
Concept
User Acceptance Testing (UAT) 1 1
Data Migration (Upload) 1 0.5

Hyper Care 0.5 0.5
Total 7.17 5.92
Customised Programs and SAP Work Flows may spill
over by about 2 months
There is no go live criticality for interface and bar code custom development
d
Duration Responsibilty
Full Project Life Cyle
Full Project Life Cyle Dinesh
Beginning of Build Phase For Harmonization of Material Numbers, Views and its configuration in o
actions in SAP Ariba
Full Project Life Cyle ABAP Lead to Confirm
Full Project Life Cyle Sreekanth to Confirm
Major Activities Major Activities Major Activities Major Activities

Creation of SAP user Ids Setting the tone Exposure to Legacy
for SAP Implementation Systems
personnel
al Activity of creation of end user training manual by FC

Views and its configuration in order facilitate Purchasing
Major Activities
Data Model Assumption: ActMan is a non-SAP system
Downloaded Readable and Cleansing of files

ActMan Files of ActMan Editable files of of ActMan
Database Database ActMan Database Database
Notation:
Minimum Expectation: The SAP Side will be take care

of by SAP Professionals
Business Interpretation from Remaining work as per blue
For all other functions, expected from notation
ActMan Admin,
ActMan Database Administrator
ActMan Business Process Owner
To be driven by ActMan System Owner Will be taken care of
by SAP Professional
If the above is not available, we will need
to go to market to get these skills
Data Modeling of Transfer of ActMan
Data column by Upload to Target
ActMan Files to SAP System
SAP Data Object column to SAP Data
Object Template
MS Excel Based
SAP Data Object's SAP LSMW or
Template for SAP ABAP BDC
collection of Data Tools for upload
Will be taken care of

by SAP Professional
Sr. No Item
0 The Scope is based on and is limited to what can be done in SAP
1 A physical repository of all equipment.

2 Equipment given to employees for use
Record of initiation of requisition for equipment by user of
equipment
3
Owner of equipment will issue equipment to user's cost center and
record personnel number of user in equipment master
4
5 User will return equipment.
Cost center and personnel number in equipment master will be
reversed
6
As per rent algorithm, rent will be calculated. This is outside SAP
7
8 For the rent amount, an accounting entry will be created
The user's cost center will be debited and the owner's cost center
will be credited.
9
10 This is internal accounting as money is not exchanging hands
11 Update of Employee Personnel Data will be data transfer from

another system to target SAP. This will Idoc
12 Repair Maintenance of equipment will be by SAP Maintenance
Order
13 Calibration of Equipment at predefined frequencies will be by
Maintenance Plan
14 Maintenance Plans will be automatically rescheduled and generate
preventive maintenance orders at predefined frequencies
SAP Workflow --> Email Alarm for initiation of requirement of

equipment by employee
SAP Workflow --> Email Alarm for approaching end date of loan
SAP Workflow --> Email Alarm for approaching due date of

calibration
SAP Workflow --> Email Alarm for start of loan
SAP WorkFlow --> Email Alarm for end of loan
SAP Workflow --> When Cost center of Equipment is changed
Sr. No Exclusion Item Alternative Inclusion Item
1 As per rent algorithm, rent will be calculated. This is Nil
outside SAP
2 Philips SNOW Change Management Nil
3 Creation and Independent Validation by Validation As follows
Engineer of the following documents
3a Customization Document
Simpler form of CD document only with
screen shots of configuration will be given
3b Design Document
3c Installation Qualification Document
Simple List of SAP Transport Request will
be given
3d Performance Qualification Document
3e Operations Qualifications Document
4 No System based generation of email for ad hoc reasons Nil
to communicate about assets loaned.
5 Inventory scan to ActMan --> Files with asset + location Bar Code Scanning will capture
data acquired by scanning assets by barcode scanner --> equipment details. The flat file will need
Excluded: Barcode Prints and Scanned flat file upload additional data like department in which
it exists and the actual user. This
additional data will be popoulated
manually. This file will the be uploaded to
SAP and the equiipment master will be
updated and made correct
6 Financial Asset Register and its subsequent Depreciation Assets will be depicted by Equipment
Number for Loan, Repair and Calibration
Subject Item 1 Item 2
Depreciation of Assets Out of Scope
Document Management System Out of Scope
Several User Status that are

proposed can be covered by System
Statuses. Then are we allowed to
not define such user statuses
Is SAP HR Module deployed in
target SAP System
Yes
As SAP SD Module is out of scope,

Customer master will be also out of
scope
Just a word of caution: Effort

Estimation for SAP workflow has
been underestimated
Item 3 Item 4 Item 5
Project Preparation
Build
Test
Interpretation and
Mapping of
Downloaded Data
Creation of End User

Training Document
End User Training
Data Upload
Hyper Care
Areas Subject
All Modules SAP Landscape
All Modules SAP Transport Requests
All Modules Company Code

All Modules Exclusions due to other other businesses present in the same SAP System
All Modules Exclusions due to Philips Standards
SAP MM Is there SAP Integration with Ariba
SAP PM Maintenance Plant

SAP PM Maintenance Planning Plant
SAP PM Technical Object Type
SAP PM Functional Location Category
SAP PM Equipment Category
SAP PM Maintenance Notification Type
SAP PM Maintenance Order Type
SAP PM Maintenance Strategy
SAP PM Maintenance Plan Category
SAP MM Material Type
SAP MM Material Group
SAP MM Material Numbering
All Modules List of Transaction Codes
SAP FICO G/L Accounts
SAP FICO Cost Centers
SAP DMS Type of Document
This list is Work in Progress and additions are expected
Consideration 1 Consideration 2 Consideration 3
Configuration ABAP Development Unit Testing
How Many and how to divide configuration
between TRs
How Many and their Values
Customised SAP Reports are excluded Customised SAP Tables are excluded
Needed to define material master views in
SAP
How Many and their Values Calibration Certificate
Consideration 4 Consideration 5 Consideration 6
Quality Validation Production
Date WeekDay Hours Work Done
4-Jul-19 Thursday 0
5-Jul-19 Friday 2 Discussions
6-Jul-19 Saturday Weekly Off
7-Jul-19 Sunday Weekly Off
8-Jul-19 Monday 2 Discussions
9-Jul-19 Tuesday 2 Discussions
10-Jul-19 Wednesday 2 Discussions
11-Jul-19 Thursday 2 Discussions
16-Jul-19 Tuesday 2 Discussions
17-Jul-19 Wednesday 2 Discussions
18-Jul-19 Thursday 2 Finalization of Technical Proposal and Effort and Skill Estimation
23-Jul-19 Tuesday 8 Finalization of Technical Proposal and Effort and Skill Estimation
24-Jul-19 Wednesday 8 Data Migration Model, Major Exclusions, Business Process Model
25-Jul-19 Thursday 8 Data Migration Model, Major Exclusions, Business Process Model
26-Jul-19 Friday 8 Prepare Proof of Concept, L0 and L1 Trainings
29-Jul-19 Monday
30-Jul-19 Tuesday
31-Jul-19 Wednesday
1-Aug-19 Thursday
2-Aug-19 Friday
3-Aug-19 Saturday Weekly Off
4-Aug-19 Sunday Weekly Off
5-Aug-19 Monday
6-Aug-19 Tuesday
7-Aug-19 Wednesday
8-Aug-19 Thursday
9-Aug-19 Friday
12-Aug-19 Monday
13-Aug-19 Tuesday
14-Aug-19 Wednesday
15-Aug-19 Thursday
16-Aug-19 Friday
19-Aug-19 Monday
20-Aug-19 Tuesday
21-Aug-19 Wednesday
22-Aug-19 Thursday
23-Aug-19 Friday
26-Aug-19 Monday
27-Aug-19 Tuesday
28-Aug-19 Wednesday
29-Aug-19 Thursday
30-Aug-19 Friday
1-Sep-19 Sunday Weekly Off
2-Sep-19 Monday
3-Sep-19 Tuesday
4-Sep-19 Wednesday
5-Sep-19 Thursday
6-Sep-19 Friday
7-Sep-19 Saturday Weekly Off
9-Sep-19 Monday
10-Sep-19 Tuesday
11-Sep-19 Wednesday
12-Sep-19 Thursday
13-Sep-19 Friday
16-Sep-19 Monday
17-Sep-19 Tuesday
18-Sep-19 Wednesday
19-Sep-19 Thursday
20-Sep-19 Friday
23-Sep-19 Monday
24-Sep-19 Tuesday
25-Sep-19 Wednesday
26-Sep-19 Thursday
27-Sep-19 Friday
30-Sep-19 Monday
1-Oct-19 Tuesday
2-Oct-19 Wednesday
3-Oct-19 Thursday
4-Oct-19 Friday
5-Oct-19 Saturday Weekly Off
6-Oct-19 Sunday Weekly Off
7-Oct-19 Monday
8-Oct-19 Tuesday
9-Oct-19 Wednesday
10-Oct-19 Thursday
11-Oct-19 Friday
14-Oct-19 Monday
15-Oct-19 Tuesday
16-Oct-19 Wednesday
17-Oct-19 Thursday
18-Oct-19 Friday
21-Oct-19 Monday
22-Oct-19 Tuesday
23-Oct-19 Wednesday
24-Oct-19 Thursday
25-Oct-19 Friday
28-Oct-19 Monday
29-Oct-19 Tuesday
30-Oct-19 Wednesday
31-Oct-19 Thursday
1-Nov-19 Friday
2-Nov-19 Saturday Weekly Off
3-Nov-19 Sunday Weekly Off
4-Nov-19 Monday
5-Nov-19 Tuesday
6-Nov-19 Wednesday
7-Nov-19 Thursday
8-Nov-19 Friday
11-Nov-19 Monday
12-Nov-19 Tuesday
13-Nov-19 Wednesday
14-Nov-19 Thursday
15-Nov-19 Friday
18-Nov-19 Monday
19-Nov-19 Tuesday
20-Nov-19 Wednesday
21-Nov-19 Thursday
22-Nov-19 Friday
25-Nov-19 Monday
26-Nov-19 Tuesday
27-Nov-19 Wednesday
28-Nov-19 Thursday
29-Nov-19 Friday
1-Dec-19 Sunday Weekly Off
2-Dec-19 Monday
3-Dec-19 Tuesday
4-Dec-19 Wednesday
5-Dec-19 Thursday
6-Dec-19 Friday
7-Dec-19 Saturday Weekly Off
9-Dec-19 Monday
10-Dec-19 Tuesday
11-Dec-19 Wednesday
12-Dec-19 Thursday
13-Dec-19 Friday
16-Dec-19 Monday
17-Dec-19 Tuesday
18-Dec-19 Wednesday
19-Dec-19 Thursday
20-Dec-19 Friday
23-Dec-19 Monday
24-Dec-19 Tuesday
25-Dec-19 Wednesday
26-Dec-19 Thursday
27-Dec-19 Friday
30-Dec-19 Monday
31-Dec-19 Tuesday
1-Jan-20 Wednesday
2-Jan-20 Thursday
3-Jan-20 Friday
4-Jan-20 Saturday Weekly Off
5-Jan-20 Sunday Weekly Off
6-Jan-20 Monday
7-Jan-20 Tuesday
8-Jan-20 Wednesday
9-Jan-20 Thursday
10-Jan-20 Friday
13-Jan-20 Monday
14-Jan-20 Tuesday
15-Jan-20 Wednesday
16-Jan-20 Thursday
17-Jan-20 Friday
20-Jan-20 Monday
21-Jan-20 Tuesday
22-Jan-20 Wednesday
23-Jan-20 Thursday
24-Jan-20 Friday
27-Jan-20 Monday
28-Jan-20 Tuesday
29-Jan-20 Wednesday
30-Jan-20 Thursday
31-Jan-20 Friday
1-Feb-20 Saturday Weekly Off
2-Feb-20 Sunday Weekly Off
3-Feb-20 Monday
4-Feb-20 Tuesday
5-Feb-20 Wednesday
6-Feb-20 Thursday
7-Feb-20 Friday
10-Feb-20 Monday
11-Feb-20 Tuesday
12-Feb-20 Wednesday
13-Feb-20 Thursday
14-Feb-20 Friday
17-Feb-20 Monday
18-Feb-20 Tuesday
19-Feb-20 Wednesday
20-Feb-20 Thursday
21-Feb-20 Friday
24-Feb-20 Monday
25-Feb-20 Tuesday
26-Feb-20 Wednesday
27-Feb-20 Thursday
28-Feb-20 Friday
1-Mar-20 Sunday Weekly Off
2-Mar-20 Monday
3-Mar-20 Tuesday
4-Mar-20 Wednesday
5-Mar-20 Thursday
6-Mar-20 Friday
7-Mar-20 Saturday Weekly Off
9-Mar-20 Monday
10-Mar-20 Tuesday
11-Mar-20 Wednesday
12-Mar-20 Thursday
13-Mar-20 Friday
14-Mar-20 Saturday Weekly Off
Proof of Concept
Project: Migration of non-SAP ActMan to SAP Since Philips Personnel are very
Sub Project: A Create and Implement a business process loaded and short of time, I have
model in SAP Several Accelerators. I will Com
L1 Trainings with presentation
Sub Project: B Migration of Master Data (Active) Concept. The 3 hours that I hav
requested is an excellent invest
Created By: Dinesh Shah time. Normally this consumes 3
Email Id: partner.dinesh.shah@philips.com We will start work, that should
WhatsApp number +91 9819001409 the beginning of the project by
people so that work of all is syn
Created On: Friday, 26th July 2019 and harmonized
SAP Transaction code:

IR03
IL03
IE03 Active – At pool
Active – Not found
Active – At service
Active – On loan
Inactive -Suspended
Disposed – Sold
Disposed – Scrapped
Disposed – Returned
Disposed – Relocated
Disposed – Lost
IH08
IW23 Loan Request Received
Loan Request is in Process
Equipment has been loaned
Equipment has been returned
Loan Request is closed
IW29
IP11
IP03
IP10
IP30
IW33 Planned – Admin to set
Notified – Admin to set
Confirmed – Confirmed by user to set status by Admin
Collected - set status by Admin
Shipped - set status by Admin
Returned- set status by Admin
Closed – Set status – Loan event/ Equipment
KB11N Enter Manual Repostings of Primary Costs

Controlling Area NL9A
Company Code US9Y
KSB5 Display Actual Cost Documents

Layout 1SAP
Document Number 200024048
Document Number 200024051
Since Philips Personnel are very heavily
loaded and short of time, I have put in
Several Accelerators. I will Combine L0 &
L1 Trainings with presentation of Proof of
Concept. The 3 hours that I have
requested is an excellent investment of
time. Normally this consumes 3 weeks.
We will start work, that should start at
the beginning of the project by various
people so that work of all is synchronized
and harmonized

Control Sheet ActMan To SAP

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Control Sheet ActMan To SAP

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SAP Client Mapping between SAP Server Type

TED 250 Configuration

Project Duration Effort in Months Effort in Months Major Functions

Build 1.5 1.5

Data Migration (Upload) 1 0.5

Major Activities Major Activities Major Activities Major Activities

al Activity of creation of end user training manual by FC

Downloaded Readable and Cleansing of files

Minimum Expectation: The SAP Side will be take care

Will be taken care of

1 A physical repository of all equipment.

11 Update of Employee Personnel Data will be data transfer from

SAP Workflow --> Email Alarm for initiation of requirement of

SAP Workflow --> Email Alarm for approaching due date of

Several User Status that are

As SAP SD Module is out of scope,

Just a word of caution: Effort

Creation of End User

End User Training

All Modules Company Code

SAP PM Maintenance Plant

SAP Transaction code:

KB11N Enter Manual Repostings of Primary Costs

KSB5 Display Actual Cost Documents

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