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Schedule A. Scope of Works Hose Assembly TH005 English
Schedule A. Scope of Works Hose Assembly TH005 English
SCOPE OF WORKS
The scope of service has been developed by both parties and in good faith; if elements of the same need
to change during the term of the agreement, Parties shall negotiate in good faith in any change process.
1. Background
TMLSA has the need for low, medium and high-pressure hydraulic hoses at different lengths on site ready
for fitting to various items of mobile mining equipment. Contractor is responsible to manufacture hoses
according to the OEM specification on site at TMLSA. Hoses will be manufactured from components,
which are included but not limited, bulk hose and fittings. Hoses are tested and registered.
2. Fleet
The fleet of machines (Equipment) included in this scope of service at the commencement of this
agreement consists of:
In case of a significant increase of the Fleet or a significant rebuilt activity planned in the future, additional
stock will be needed and therefore a new study will be conducted. In that context, the Contractor needs to
be informed with 6 months of prior notice,
3. Hose Specification
Due to the extreme conditions at Tasiast and a high load factor on the equipment, Kinross requires for the
5 x CAT 6060 Hydraulic Shovels and 2 x Terex RH340 Excavators that operate as the prime loading units
for the Tasiast operation a 32 x 6 wire hydraulic hose. This HDS branded hose is to be quoted and
supplied for the front attachments on our RH340 and 6060 shovels. More information can be found on
HDS hose at http://australia.hds-hoses.com/.
For all our hoses applies, that any technical equal or better alternative will be considered by Company,
but may be subject to testing and requires in all cases approval from our technical team.
4. Contractor Obligations
The Contractor will be in charge of all activities related to hoses supply, as listed beneath in order to
provide the Company with all hose assemblies necessary for Company’s Fleet, listed in Section 2 of this
Schedule.
Service Ratio: 95% over all hydraulic hose assemblies requested for the Fleet;
All hoses assemblies to be ready within maximum 4 hours after request;
Within 4 hours of the request Contractor supplies the completed hose including correct fittings in
a state ready to be fitted;
Any defective hoses supplied before fitting will be redone ASAP at Contractor cost;
Any hose that does not last 12 months must be replaced under warranty at Contractor cost. This
excludes fair wear and tear as well as any hose damaged as a result of poor maintenance.
In order to be able to fulfill its commitment, the Contractor will provide the Company with the following
services:
The entire supply chain will be managed by the Contractor, who will take care of and bear all costs
related to:
Orders administration
Packaging, handling
All transport ( pre-carriage to Antwerp , main freight to Mauritania and in country transport to Site)
All formalities related to customs clearance
The goods will be imported by the Contractor who will bear customs duties, as per Mauritanian law.
The Contractor will be in charge of all Stock management in order to guarantee its commitments, and will
assume all financial risk related to stock and bear all costs related to such activities:
The stock will remain the Contractor’s ownership until the final product (hose assembly) is given to the
customer.
4.2.1 Initial inventory
The initial inventory will be sized by the Contractor, which will estimate the list bulk hoses and couplings
(hereinafter called hose components) necessary to build up all hose assemblies that may be required for
Company’s Fleet currently operating on Site, as listed in Section 2. This list includes low, medium and
high pressure ones.
OEM recommendations
Companys’ purchase records over previous years
Existing Company’s hoses components stock on Site
Once delivered to Site, all hose components will be stocked on Site. The Contractor will provide:
The Contractor will be in charge of stock administration and will implement all necessary replenishment
procedures in order to guarantee the stock level required in order to keep its commitment.
Technician deployed to Site, available 24/7 who will monitor the Company’s consumption, the
stock levels and who will plan replenishments as required
A stock management software
Remote support from the Contractor’s main office
The afore mentioned resources are necessary for the Contractor to perform its services, and have no
impact on the costs to be charged to the Company.
The Contractor will mobilize, at no extra charges for the Company, all necessary means in terms of
infrastructure to perform its service and produce hose assemblies on site, and such infrastructure will be
owned and used by the Contractor until the end of this agreement. At that point, TMLSA will have the right
to acquire the existing infrastructure, including hose making tooling (machines + die's), given that the
conditions are satisfactory.
The infrastructure includes a hose workshop certified by CAT with a solution based on mobile containers
fully equipped with a complete set of tools required to manufacture all kind of hose assemblies needed for
the mobile fleet, and providing maximum contamination control.
In addition to all hoses for the CAT Fleet, the Contractor will also have the capability to manufacture other
hydraulic hoses that the Company might need, specifically:
Other OEM mining machines
Light vehicles
Any other specific applications
The Company shall bring an example of such used hose to the Workshop container
The components needed are available in stock
No availability guarantee, as the Contractor will not manage the stock for this items, however the
latter will do his best to find the most accurate solution to satisfy the Company’s requirements
5. Company’s Obligations
The Contractor will be able to provide a service level described in Section 5 providing that the Company
agrees on the following commitments:
6. SERVICE LEVELS
The Contractor will monitor the service performance and meet the required Service Levels in the
overview below:
Description Measure Target
% of Hoses
Number of Hoses provided outside of 4 hour time limit < 5% per quarter
Supplied Late
% of hoses
Number of hoses without testing tags and certificate supplied without < 2% per quarter
paperwork
% of Defective
Number of Defective Hoses supplied < 2% per quarter
Hoses
Number of hoses not achieving 12 month life % of Failed Hoses < 2 % per quarter
7. SCHEDULE
Services will be available on two (2) x 11 hour shifts per day, working a 7 day week onsite.
8. CONTRACTOR’S PERSONNEL
In order to minimize the response time when hoses are required, and be able to build up hoses non –stop
24/7, the team has been sized with a duo of a technician and a logistician to be always present on Site.
The technician will focus on hoses manufacturing only, whilst the logistician will be in charge of all
administration paper work and stock management, and will also back up the technician when 2 people
are required for hoses manufacturing activities (e.g. hauling hose reels).
Working conditions:
9. REPORTS
The Contractor shall maintain a detailed and legible activity report which shall contain information and
data, captured in full for every shift on a monthly basis. The Contractor agrees to provide monthly reports
to the Company’s Representative. Information that will be reported is:
Upon request Contractor will provide an overview of the produced hoses in the past in common used files
(eg XLS).
.
The following information is provided as reference to the RFP to have an estimation on the volume,
demands, inventory levels and Infrastructure:
1) Historical volumes (6 months consumption)
2) Current Stock levels
3) Infrastructure – equipment for acquisition
4) Testing equipment (separate from the infrastructure)