The Mega Book of Excel Keyboard Shortcuts

© 2019 JOHN MACDOUGALL. ALL RIGHTS RESERVED. 1

 The Mega Book of Excel Keyboard Shortcuts

Table of Contents
About the Author ...................................... 2
Legal Stuff .................................................. 3
Introduction ............................................... 3
Copy and Paste ........................................ 3
Editing Data and Formulas...................... 5
Excel Window Commands ...................... 7
Find and Replace ..................................... 8
Formatting Cells ........................................ 8
Formula Auditing .................................... 10
Function Keys .......................................... 11
Hyperlinks and Comments .................... 12
Keyboard and Mouse Shortcut
Combinations .......................................... 13
Manual Calculation ............................... 13
Moving Through a Worksheet............... 14
Moving Within a Selected Range ........ 15
Other Useful Shortcuts ............................ 16
Pivot Tables .............................................. 16
Selecting Cells in the Worksheet .......... 17
Special Symbols ...................................... 18
Tables and Filters..................................... 19
Working with Rows and Columns ......... 20
Visual Basic Editor ................................... 21
51 Excel Functions You Need to Know 26

About the Author

John MacDougall
M ICROSOFT MVP
John holds a B.Sc. in Math and is a qualified actuary. He
has 15 years experience in financial modelling, data
analysis and the online advertising industry.
Most recently, he has been working as a freelance
consultant and trainer since 2018 to help businesses
solve their problems using the Office 365 suite of tools.
He is a Microsoft MVP since 2017 and a well-known
expert on Excel, Power BI, PowerApps and Flow in the
Microsoft technology community.

© 2019 JOHN MACDOUGALL. ALL RIGHTS RESERVED. 2

 The Mega Book of Excel Keyboard Shortcuts

Legal Stuff
The Mega Book of Excel Keyboard Shortcuts written and published by John
MacDougall.
www.howtoexcel.org
© 2019 John MacDougall. All rights reserved. No portion of this eBook may be
reproduced in any form without permission from the publisher, except as permitted by
U.S. copyright law.
For permissions contact:
John MacDougall at john@howtoexcel.org
Cover art by John MacDougall.
Publication Date: 2019-05-26
ISBN: 978-1-9990640-1-3

Introduction
Welcome to The Mega Book of Excel Keyboard Shortcuts free e-book!
If you’re reading this, I’m guessing you’re an Excel enthusiast like myself or you work
with Excel a lot and want to save time and effort. Either way, welcome and I hope you
enjoy this book.
This book contains the complete set of Excel and visual basic editor keyboard
shortcuts along with a few keyboard and mouse combination shortcuts. They will go a
long way to helping you master Excel and saving time and effort in your work.
Let's get started!

Copy and Paste

These shortcuts are all for copying and pasting objects in the worksheet such as cells,
ranges, tables and pivot tables. We can use paste special on other objects like charts
and shapes, but the options available in this menu are different.

© 2019 JOHN MACDOUGALL. ALL RIGHTS RESERVED. 3

 The Mega Book of Excel Keyboard Shortcuts

Ctrl + C Ctrl + Alt + V + F

Copy the active cell or selected range Only paste formulas.
to the clipboard.
Ctrl + Alt + V + H
Ctrl + D Paste all using the source theme.
Copy and paste the cell directly above
into the active cell (fill down). Ctrl + Alt + V + I
Divide the paste range by values from
Ctrl + R the range in your clipboard.
Copy and paste the cell directly to the
left into the active cell (fill right). Ctrl + Alt + V + M
Multiply paste range by values from the
Ctrl + V range in your clipboard.
Paste the last item from your clipboard.
Ctrl + Alt + V + N
Ctrl + X Only paste data validation.
Cut the active cell or selected range.
Ctrl + Alt + V + R
Ctrl + Alt + V Only paste formula and number
Paste special. formatting.

Ctrl + Alt + V + B Ctrl + Alt + V + S

Skip blanks when pasting from your Subtract values to the paste range from
clipboard. the range in your clipboard.

Ctrl + Alt + V + C Ctrl + Alt + V + T

Only paste comments. Only paste formats.

Ctrl + Alt + V + D Ctrl + Alt + V + U

Add values to the paste range from the Only paste values and number
range in your clipboard. formatting.

Ctrl + Alt + V + E Ctrl + Alt + V + V

Transpose when pasting from your Only paste values.
clipboard.

© 2019 JOHN MACDOUGALL. ALL RIGHTS RESERVED. 4

 The Mega Book of Excel Keyboard Shortcuts

Ctrl + Alt + V + W Ctrl + Alt + V + X

Only paste column widths. Paste all except any borders.

Editing Data and Formulas

These shortcuts are for entering and editing data and formula while in a worksheet or
during editing when your cursor is active in the formula bar.

+ Delete
Add numbers in a formula. Deletes one character to the right of
the cursor.
-
Subtract numbers in a formula.
Down
Moves the cursor one line down if the
* cell contents contain multiple lines.
Multiply numbers in a formula.
End
/ Moves the cursor to the end of the line.
Divide numbers in a formula.
Enter
^ Accepts any formula edits made and
moves the active cell down by default.
Raise a number to the power of another
number (2^3 = 8). The default can be changed to up, left,
right or no movement.
+
Esc
Start typing a formula.
Discards any formula edits made.
=
F2
Start typing a formula.
Edit the contents of the active cell.
Back Space
F3
Deletes one character to the left of the
cursor. Opens the Paste Name dialog box
while editing a formula.

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 The Mega Book of Excel Keyboard Shortcuts
F4
Cycles between absolute and relative
cell references.
Home
Moves the cursor to the beginning of
the line.
Left
Moves the cursor one character left.
Right
Moves the cursor one character right.
Tab
Complete the formula or data entry
and move the active cell one cell to
the right.
Up
Moves the cursor one line up if the cell
contents contain multiple lines.
Alt + Enter
Enters a line break while editing a cell.
Ctrl + '
Enters the value from the cell directly
above while in edit mode.
Ctrl + A
Opens the Function Arguments window
after typing function name.
© 2019 JOHN MACDOUGALL. ALL RIGHTS RESERVED.
Ctrl + Back Space
Move view back to the active cell
when editing a formula and keep the
formula intact.
Ctrl + Delete
Deletes all characters to the right of the
cursor.
Ctrl + Enter
Complete the formula or data entry
and remain on the current cell.
Ctrl + Left
Moves the cursor to the left by one
word while in edit mode.
Ctrl + Right
Moves the cursor to the right by one
word while in edit mode.
Shift + F3
Opens the Insert Function dialog box
while in the worksheet or in the formula
bar and not inside a function.
Shift + F3
Opens the Function Arguments dialog
box while editing a function.
Shift + Tab
Complete the formula or data entry
and move the active cell one cell to
the left.
6
 The Mega Book of Excel Keyboard Shortcuts

Ctrl + ; Ctrl + Shift + U

Enters the current date at the cursor Expand or collapse the formula bar.
position while in edit mode.
Ctrl + Shift + Enter
Ctrl + Shift + : Enter a formula as an array formula.
Enters the current time at the cursor
position while in edit mode. Ctrl + Shift + Left
Selects one word to the left of the
Ctrl + Shift + A cursor.
Inserts argument name placeholders for
a function (after typing out a valid Ctrl + Shift + Right
function name). Selects one word to the right of the
cursor.

Excel Window Commands

These shortcuts are for interacting with the Excel window to close, move and resize it.

Alt + F4 Ctrl + F8
Closes the active window or workbook. Resize the active workbook window
with the arrow keys when the window is
Ctrl + F4 not maximized.
Closes the active workbook.
Ctrl + F9
Ctrl + F5 Minimizes the active workbook window.
Minimizes a workbook window.
Ctrl + F10
Ctrl + F6 Restore or maximize the active
Switch to the next open Excel workbook window.
workbook.
Ctrl + Shift + F6
Ctrl + F7 Switch to the previous open Excel
Move the active workbook with the workbook.
arrow keys when the window is not
maximized.

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 The Mega Book of Excel Keyboard Shortcuts

Find and Replace

These shortcuts are for using Excel's Find and Replace more efficiently.

* Alt + I
Use * in searches as a wildcard for any Find the previous item when the Find
number of characters. and Replace dialog box is active.

? Alt + Tab
Use ? in searches as a wildcard for Toggle focus between the Find and
exactly one character. Replace dialog box and the worksheet.

~ Ctrl + F
~? will search for ? Open the Find and Replace dialog box
to the Find tab.
~* will search for *
~~ will search for ~ Ctrl + H
Open the Find and Replace dialog box
Esc to the Replace tab.
Close the Find and Replace dialog box.
Shift + F4
Alt + F Repeats the last Find Next action
Find the next item when the Find and performed.
Replace dialog box is active.
Ctrl + Shift + F4
Repeats the last Find Previous action
performed.

Formatting Cells
Proper formatting can make all the difference when it comes to how readable a
workbook is. These shortcuts will make adding common format types quick and
effortless!

© 2019 JOHN MACDOUGALL. ALL RIGHTS RESERVED. 8

 The Mega Book of Excel Keyboard Shortcuts

Alt + B Alt + V
Toggle on and off the bottom border Toggle on and off the vertical interior
while in the Format Cells dialog box on border while in the Format Cells dialog
the borders tab. box on the borders tab.

Alt + D Ctrl + 1
Toggle on and off the downward Open the Format Cells dialog box.
diagonal border while in the Format
Cells dialog box on the borders tab. Ctrl + 2
Apply or remove the bold format to a
Alt + H cell or range of cells.
Toggle on and off the horizontal interior
border while in the Format Cells dialog Ctrl + 3
box on the borders tab. Apply or remove the italic format to a
cell or range of cells.
Alt + L
Toggle on and off the left border while Ctrl + 4
in the Format Cells dialog box on the Apply or remove the underline format
borders tab. to a cell or range of cells.
Alt + R Ctrl + 5
Toggle on and off the right border while Apply or remove the strikethrough
in the Format Cells dialog box on the format to a cell or range of cells.
borders tab.
Ctrl + B
Alt + T
Apply or remove the bold format to a
Toggle on and off the top border while cell or range of cells.
in the Format Cells dialog box on the
borders tab. Ctrl + I
Alt + U Apply or remove the italic format to a
cell or range of cells.
Toggle on and off the upwards
diagonal border while in the Format Ctrl + U
Cells dialog box on the borders tab.
Apply or remove the underline format
to a cell or range of cells.

© 2019 JOHN MACDOUGALL. ALL RIGHTS RESERVED. 9

 The Mega Book of Excel Keyboard Shortcuts

Ctrl + Shift + ! Ctrl + Shift + @

Apply the thousands comma with two Apply the time format to a cell or range
decimal places number format to a cell of cells.
or range of cells.
Ctrl + Shift + _
Ctrl + Shift + # Remove all borders from a cell or range
Apply the date format to a cell or range of cells.
of cells.
Ctrl + Shift + ~
Ctrl + Shift + $ Apply the general format to a cell or
Apply the currency format to a cell or range of cells.
range of cells.
Ctrl + Shift + F
Ctrl + Shift + % Open the Format Cells dialog box with
Apply the percent format to a cell or the Font tab active.
range of cells.
Ctrl + Shift + P
Ctrl + Shift + & Open the Format Cells dialog box with
Apply outside boarders to a cell or the Font tab active.
range of cells.

Formula Auditing
These shortcuts are essential to know if you're trying to trace down an error in your
formula or trying to understand a formula that's been written by someone else.

Ctrl + [ Ctrl + Shift + [

Selects cells that are directly precedent Selects cells that are directly or
to the active cell. indirectly precedent to the active cell.

Ctrl + ] Ctrl + Shift + ]

Selects cells that are directly Selects cells that are directly or
dependent on the active cell. indirectly dependent on the active cell.

© 2019 JOHN MACDOUGALL. ALL RIGHTS RESERVED. 10

 The Mega Book of Excel Keyboard Shortcuts

Function Keys
Here is a collection of various shortcuts involving the function keys found at the very
top of your keyboard.

F1 Alt + F10
Open the Excel help menu. Show or hide the selection task pane.

F4 Alt + F11
Repeats the last action performed. Open the visual basic for application
code editor.
F7
Spell check.
Ctrl + F1
Toggle the ribbon on or off.
F10
Display the shortcut key tips for the
Ctrl + F3
ribbon (same as pressing Alt). Opens the Name Manager dialog box.

F11 Ctrl + F11

Create a chart sheet based on the Insert a macro sheet in the active
currently selected range or table. workbook.

F12 Ctrl + F12

Open the Save As menu. Open a previously saved workbook.

Alt + F2 Shift + F5
Opens the Save As command. Opens the Find and Replace dialog
box.
Alt + F5
Refreshes the active pivot table or
Shift + F10
query. Display the right click menu for a
selected object.
Alt + F8
Opens the Macro dialog box.
Shift + F11
Insert a new sheet in the current
workbook.

© 2019 JOHN MACDOUGALL. ALL RIGHTS RESERVED. 11

 The Mega Book of Excel Keyboard Shortcuts

Shift + F12 Ctrl + Shift + F3

Save the active workbook. Opens the create names from selection
window to create named ranges.
Alt + Shift + F1
Insert a new sheet in the current
Ctrl + Shift + F5
workbook. Refreshes all pivot tables or queries.

Alt + Shift + F2 Ctrl + Shift + F12

Save the current workbook. Opens the print menu.

Ctrl + Shift + F1
Toggle auto-hide on or off for the
ribbon.

Hyperlinks and Comments

Here are a variety of shortcuts for working with hyperlinks and comments.

Ctrl + K Shift + F10 + R

Insert a hyperlink in the active cell. Remove all selected hyperlinks.

Esc + Esc Shift + F10 + OO + Enter

Escape from editing a comment. Open the hyperlink in the active cell.
Changes made to comments while
editing are retained. Shift + F2 + Esc + Down
Move a comment down.
Shift + F2
Insert or Edit a comment in the active Shift + F2 + Esc + Left
cell. Move a comment left.
Ctrl + Shift + O Shift + F2 + Esc + Right
Select all comments in the active Move a comment right.
worksheet.
Shift + F2 + Esc + Up
Shift + F10 + M
Move a comment up.
Delete all selected comments.

© 2019 JOHN MACDOUGALL. ALL RIGHTS RESERVED. 12

 The Mega Book of Excel Keyboard Shortcuts

Keyboard and Mouse Shortcut Combinations

These shortcuts involve a combination of using the keyboard with the mouse.

Alt + Drag Shift + Left Click

Cut and paste an object to another
worksheet by dragging it to the sheet
tabs in the lower left of the window.
Ctrl + Drag
Copy an object (sheets, cells, ranges,
tables, charts, pivot tables etc.) by
holding Ctrl and dragging the object.
Shift + Drag
Cut and insert an object. This will shift
cells down or to the right.
Add an adjacent cell to a selected
range.
Shift + Left Click
Close all open Excel workbooks by
holding Shift then clicking on the X in
the top righthand corner of the window.
Left Click + Drag
Drag the lower right corner of a cell or
range using the left mouse button to
copy and paste or use auto fill.

Ctrl + Left Click Right Click + Drag

Add a non-adjacent cell to a selected Drag the lower right corner of a cell or
range. range using the right mouse button to
access advanced auto fill features.

Manual Calculation
These shortcuts are for forcing Excel to (re)calculate formulas and can be very useful if
your workbook is set to manual calculation mode.

F9 Ctrl + Alt + F9
(Re)Calculates all sheets in the active Global (re)calculation.
workbook.
Ctrl + Alt + Shift + F9
Shift + F9 Rebuilds all formula dependencies and
(Re)Calculates the active sheet in the (re)calculates all sheets in the active
active workbook. workbook.

© 2019 JOHN MACDOUGALL. ALL RIGHTS RESERVED. 13

 The Mega Book of Excel Keyboard Shortcuts

Moving Through a Worksheet

Relying on the mouse to move around your workbooks can be slow. Speed things up
with these shortcuts.

Down Right
Moves the active cell in the worksheet Moves the active cell in the worksheet
one cell to the down. one cell to the right.

Enter Up
Moves the active cell down by default. Moves the active cell in the worksheet
The default can be changed to up, left, one cell to the up.
right or no movement.
Alt + Page Down
F6 To move one full screen to the right in
Move focus to the next pane in a the worksheet.
workbook.
Alt + Page Up
Home To move one full screen to the left in the
Moves the active cell in the worksheet worksheet.
to the left most visible cell in the
worksheet within the same row. Ctrl + Back Space
Scrolls to the active cell if it's not in the
Left visible window.
Moves the active cell in the worksheet
one cell to the left. Ctrl + Down
Move to the lower most part of the
Page Down current data region.
Moves the active cell cursor and screen
one full page down. Ctrl + End
Move to the lower right most used cell in
Page Up the worksheet.
Moves the active cell cursor and screen
one full page up. Ctrl + Home
Move to the upper left most cell in the
worksheet.

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 The Mega Book of Excel Keyboard Shortcuts

Ctrl + Left Ctrl + Up

Move to the left most part of the current Move to the upper most part of the
data region. current data region.

Ctrl + Page Down End + Home

Move to the next worksheet in the Move to the lower right most used cell in
workbook. the worksheet.

Ctrl + Page Up Shift + F6

Move to the previous worksheet in the Move focus to the previous pane in a
workbook. workbook.

Ctrl + Right Ctrl + Shift + Tab

Move to the right most part of the Switch between open Excel workbooks
current data region. in reverse order.

Ctrl + Tab
Switch between open Excel workbooks.

Moving Within a Selected Range

Use these shortcuts to move the active cell within your selected range.

Enter does not move to corners in non

continuous ranges.
Moves the active cell down by default.
The default can be changed to up, left, Shift + Enter
right or no movement.
Moves the active cell up to the previous
Tab cell in the range.

Moves the active cell to the right in the Shift + Tab

range.
Moves the active cell to the left in the
Ctrl + Period range.

Moves the active cell to the next corner

of the range in a clockwise fashion. This

© 2019 JOHN MACDOUGALL. ALL RIGHTS RESERVED. 15

 The Mega Book of Excel Keyboard Shortcuts

Other Useful Shortcuts

A collection of other useful shortcuts.

Alt + ' Ctrl + P

Opens the style dialog box. Open the Print (Print Preview) menu for
the current worksheet.
Alt + =
Inserts AutoSum.
Ctrl + S
Save the current workbook or open the
Alt + Back Space Save As menu is the file has not
previously been saved.
Undo the last command.

Ctrl + 6 Ctrl + W
Close the current workbook.
Toggle between show and hide objects
in the workbook.
Ctrl + Z
Ctrl + ' Undo the last command or action.
Duplicate the formula from the cell
directly above.
Ctrl + ;
Enters the current date into the active
Ctrl + E cell.
Flash Fill.
Ctrl + Shift + :
Ctrl + N Enters the current time into the active
cell.
Create a new blank workbook.

Ctrl + O
Open the menu to open a saved
workbook.

Pivot Tables
These shortcuts are for pivot tables. You can also use some of the shortcuts found in
the Table and Filters section with the filters found in your pivot tables.

© 2019 JOHN MACDOUGALL. ALL RIGHTS RESERVED. 16

 The Mega Book of Excel Keyboard Shortcuts

F1 Alt + Shift + Left

Create a pivot chart in a new sheet Ungroup selected items in the pivot
based on the selected data. table.

Alt + F1 Ctrl + -
Create a pivot chart in the same sheet Hide the selected item in the pivot table
based on the selected data. (remove from filter).

Alt + Shift + Right Ctrl + Shift + +

Group selected items in the pivot table. Opens the Insert Calculated Field dialog
box (using + from top row).

Selecting Cells in the Worksheet

Shortcuts for selecting cells or ranges in your worksheet.

F5 Ctrl + G
Opens the Go To window to select a Opens the Go To window to select a
range or range name. range or range name.

F8 Ctrl + Space Bar

Enters the extend selection mode. Press Selects the entire column or columns of
F8 again to exit the mode. the selected range.

Ctrl + / Shift + Back Space

Select the array containing the active Collapse the selected range to just the
cell. active cell in the range.

Ctrl + \ Shift + Down

Select the cells in a row that don't
match the formula or value in the
active cell.
Ctrl + A
Selects the entire worksheet.
Expands the selected range down.
Shift + F8
Enters the add selection mode. Press
Shift + F8 again to exit the mode.

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 The Mega Book of Excel Keyboard Shortcuts

Shift + Home Shift + Up

Selects a range from the active cell to Expands the selected range up.
the start of the row.
Ctrl + Shift + *
Shift + Left Selects all data around the active cell.
Expands the selected range left.
Ctrl + Shift + End
Shift + Page Down Expands the selected range to the
Expands the selected range down one bottom right most used cell in the
screen. worksheet.

Shift + Page Up Ctrl + Shift + Home

Expands the selected range up one Expands the selected range to the top
screen. left most cell in the worksheet.

Shift + Right Ctrl + Shift + Space Bar

Expands the selected range right. Selects the entire worksheet.

Shift + Space Bar

Selects the entire row or rows of the
selected range.

Special Symbols
Excel has a ton of special characters that can be accessed from Insert ➜ Symbols in
the ribbon.
If you use some of these frequently, it's worth remembering the shortcut for them.
Hold Alt, type the number sequence and then release Alt. This is not even close to the
complete list. Try any 4 digit combination and see what it results in.

Alt + 0149 Alt + 0167

Insert a • symbol. Insert a § symbol.

Alt + 0153 Alt + 0169

Insert a ™ symbol. Insert a © symbol.

© 2019 JOHN MACDOUGALL. ALL RIGHTS RESERVED. 18

 The Mega Book of Excel Keyboard Shortcuts

Alt + 0181 Alt + 0189

Insert a µ symbol. Insert a ½ symbol.

Alt + 0188 Alt + 0190

Insert a ¼ symbol. Insert a ¾ symbol.

Tables and Filters

A selection of shortcuts for working with tables and filters.

Down Up
Select the next item in the AutoFilter Select the previous item in the AutoFilter
menu. menu.

End Alt + Down

Select the last item in the AutoFilter list. Display AutoFilter list when on column
headings with filters.
Home
Select the first item in the AutoFilter list.
Alt + Up
Close the AutoFilter list if it's open.
Left
Return to the main menu when in a
Ctrl + T
submenu. Insert a table.

Right Shift + Tab

Open submenu while on items with a Select the previous item in the AutoFilter
submenu. menu.

Space Bar Alt + A + C

Check or uncheck items in the Clear all Filters from the table or filtered
AutoFilter list. data range.

Tab Alt + Down + C

Select the next item in the AutoFilter Clear Filters from the column.
menu.

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 The Mega Book of Excel Keyboard Shortcuts

Alt + Down + E Alt + Down + T

Open AutoFilter menu to the search Open the sort by colour submenu for
box. the selected column.

Alt + Down + F Alt + Shift + Down

Open the Test Filter submenu for the Display AutoFilter list when in any cell of
selected column. a table with filters.

Alt + Down + I Ctrl + Alt + L

Open the filter by colour submenu for
the selected column.
Alt + Down + O
Sort Z to A in the selected column.
Alt + Down + S
Sort A to Z in the selected column.
Refreshes the active filter so that
changes made to the data is included
in filter results.
Ctrl + Shift + L
Toggle filters on or off in a table or
range.
Ctrl + Shift + T
Toggle the total row on or off in a table.

Working with Rows and Columns

Shortcuts to hide, unhide, delete and insert rows or columns in your worksheet.

Ctrl + 0 Ctrl + -
Hides the column(s) of the active cell or Delete row(s) based on the selected
selected range. range.

Ctrl + 8 Ctrl + +
Toggle between show and hide outlines Insert row(s) based on the selected
in the workbook (Data tab ➜ Outline range. Only works with + in number
group). keypad.

Ctrl + 9 Ctrl + Shift + (

Hides the row(s) of the active cell or Unhides rows in the selected range.
selected range.

© 2019 JOHN MACDOUGALL. ALL RIGHTS RESERVED. 20

 The Mega Book of Excel Keyboard Shortcuts

Ctrl + Shift + ) selected. Only works with the + in the

top row numbers.
Unhides columns in the selected range.
Alt + Shift + Left
Ctrl + Shift + +
Ungroup rows or columns.
Open Insert dialog box when range that
isn't a full row or column is selected, Alt + Shift + Right
otherwise inserts the row or column
Group rows or columns.

Visual Basic Editor

This is the complete list of visual basic keyboard shortcuts.
Some of these will be very familiar like Ctrl + C and Ctrl + V will still copy and paste
respectively. But some are quite different than their Excel counterpart, for example Ctrl
+ Y will not redo the undone command but instead will cut the entire line of code at
the cursors current position.

Tab Home
Add one level of indentation to a Move the cursor to the beginning of the
highlighted block of code. current line.

Back Space End

Deletes one character to the left of the Move the cursor to the end of the
cursor. current line.

Enter Page Up
Create a new line. Move the viewable area of the module
up one page.
Insert
Toggle insert mode on or off.
Page Down
Move the viewable area of the module
Delete down one page.
Deletes one character to the right of
the cursor.
Up
Move the cursor up one line.

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 The Mega Book of Excel Keyboard Shortcuts

Down F9
Move the cursor down one line. Toggle code breakpoints on or off.

Left Equivalent to Debug ➜ Toggle

Breakpoint.
Move the cursor one character to the
left. F10
Right Activate focus on the menu bar. Select
different menu headings with left or
Move the cursor one character to the right keys and open a menu with the
right. down key.

F1 Alt + A
Open visual basic editor help. Open the Add-Ins menu.

F2 Alt + D
Open the visual basic object browser. Open the Debug menu.

F3 Alt + E
Perform the Find Next command. Open the Edit menu.

F4 Alt + F
Open the Properties window. Open the File menu.

F5 Alt + H
Run the current procedure. Open the Help menu.

F6 Alt + J
Move the cursor between split windows. Open the Insert menu.

F7 Alt + O
Go to Code window. Open the Format menu.

F8 Alt + Q
Step into code. Close the visual basic editor.
Equivalent to Debug ➜ Step Into.

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 The Mega Book of Excel Keyboard Shortcuts

Alt + R Alt + Back Space

Open the Run menu. Undo the last command.

Alt + T Ctrl + A
Open the Tools menu. Select all text in the current module.

Alt + V Ctrl + C
Open the View menu. Copy the current selection.

Alt + W Ctrl + E
Open the Window menu. Export the currently selected module.

Alt + F4 Ctrl + F
Close the visual basic editor. Open the Find dialog box.

Alt + F5 Ctrl + G
Run Error Handler. Open the Immediate window.

Alt + F6 Ctrl + H
Switch Between Last 2 Windows. Open the Replace dialog box.

Alt + F7 Ctrl + I
Step Error Handler. Display Quick Info for object selected.

Alt + F11 Ctrl + J

Switch between the visual basic editor Show a list of available properties or
and Excel. methods.

Alt + Tab Equivalent to Edit ➜ List

Properties/Methods.
Cycle through all open Windows
applications. Ctrl + J
Alt + Space Bar Bring object to front when creating a
user form.
Open visual basic editor system menu.

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 The Mega Book of Excel Keyboard Shortcuts

Ctrl + K Ctrl + Y
Send object to back when creating a Cut the entire current line.
user form.
Ctrl + Z
Ctrl + L Undo the last command.
Equivalent to View ➜ Call Stack.
Ctrl + F2
Ctrl + M Activate focus to the object selection
Import a module file. drop down.

Equivalent to File ➜ Import File… Ctrl + F4

Ctrl + N Close current window.

Create a new line. Ctrl + F8

Ctrl + P Equivalent to Debug ➜ Run To Cursor.

Open the Print VBAProject dialog box. Ctrl + F9

Ctrl + R Equivalent to Debug ➜ Set Next
Statement.
Open the Project window.

Ctrl + S Ctrl + F10

Activate focus on the menu bar. Select
Save the current project.
different menu headings with left or
Ctrl + T right keys and open a menu with the
down key.
Open the Components dialog box.
Ctrl + Tab
Ctrl + V
Cycle through all open visual basic
Paste the last item copied to your windows.
clipboard.
Ctrl + Space Bar
Ctrl + W
Auto complete current word.
Equivalent to Debug ➜ Edit Watch.
Ctrl + Back Space
Ctrl + X
Delete one word to the left of the
Cut the current selection. cursor.

© 2019 JOHN MACDOUGALL. ALL RIGHTS RESERVED. 24

 The Mega Book of Excel Keyboard Shortcuts

Ctrl + Insert Shift + F2

Copy the current selection. Go to variable declaration or object
definition.
Ctrl + Delete
Delete one word to the right of the
Shift + F3
cursor. Find previous item from the cursor for
the last item searched.
Ctrl + Home
Move the cursor to the start of the
Shift + F4
current module. Find next item from the cursor for the
last item searched.
Ctrl + End
Move the cursor to the end of the
Shift + F8
current module. Equivalent to Debug ➜ Step Over.

Ctrl + Page Up Shift + F9

Move the cursor to the start of the Equivalent to Debug ➜ Quick Watch.
current procedure.
Shift + F10
Ctrl + Page Down
Equivalent to right click to show menu.
Move the cursor to the end of the
current procedure. Shift + Tab
Ctrl + Up Remove one level of indentation from a
highlighted block of code.
Move the cursor to the previous
procedure. Shift + Insert
Ctrl + Down Paste the last item copied to your
clipboard.
Move the cursor to the next procedure.
Shift + Home
Ctrl + Left
Select from the cursor to the start of the
Move the cursor to the left by one word. current line.

Ctrl + Right Shift + End

Move the cursor to the right by one Select from the cursor to the end of the
word. current line.

© 2019 JOHN MACDOUGALL. ALL RIGHTS RESERVED. 25

 The Mega Book of Excel Keyboard Shortcuts

Shift + Page Up Shift + Right

Select from the cursor to the top of the Extend the current selection to the left
module. by one character.

Shift + Page Down Ctrl + Shift + I

Select from the cursor to the bottom of Equivalent to Edit ➜ Parameter Info.
the module.
Ctrl + Shift + J
Shift + Up
Equivalent to Edit ➜ List Constants.
Extend the current selection up one line.
Ctrl + Shift + F2
Shift + Down
Move the cursor to its previous position.
Extend the current selection down one
line. Ctrl + Shift + F8
Shift + Left Equivalent to Debug ➜ Step Out.

Extend the current selection to the left Ctrl + Shift + F9

by one character.
Equivalent to Debug ➜ Clear All
Breakpoints.

51 Excel Functions You Need to Know

By John MacDougall
M ICROSOFT MVP
Excel has over 470 functions. That’s a bit overwhelming.
The secret is, you only really need to know about 10% of them
to build powerful spreadsheets. This book will teach you the 51
functions you need to know so you don’t end up wasting your
precious time trying to figure out what’s worth learning.
Plus many other hidden formula tips and tricks are included
that will help turn you into a formula master!

Get It Here
© 2019 JOHN MACDOUGALL. ALL RIGHTS RESERVED. 26