Philippine Coconut Authority Regions I, II, III, and CAR

2020 Audit Program

Property, Plant and Equipment (PPE)

Identified Issues/Risks
1. Procured PPE may not be included in the agency’s APP.
2. Procurement activities may not be in accordance with established laws, rules,
and regulations particularly RA No. 9184 and with the agency’s policies and
procedures. Delivered items may not conform with the specifications indicated
in the PO or contracts/MOA.
3. PPE may not be properly accounted and recorded.

Audit Objectives Audit Procedures WP By Man- Actual

Ref days
1. To ascertain 1.1 Obtain copy of the
that PPE APP.
procured is 1.2 Match the procured
included in the PPE with the items
agency’s APP. listed in the APP.
1.3 Note for any
discrepancies and
observations for
further inquiry.
1.4 Summarize all
findings and prepare
AOM, if necessary.
2. To determine 2.1 Obtain the
that PPE are disbursement
procured in voucher in relation
accordance to the procured
with RA 9184. PPE.
2.2 Check all the
attached documents
for completion in
accordance with
COA Circular No.
2012-001
(Documentary
Requirements).
2.3 Analyze the
specifications of the
needed PPE in the
purchase order,
contract or MOA.
2.4 Compare
specifications with
the delivery receipt
and inspection and
acceptance report.
2.5 Note for any
discrepancies and
observations for
further inquiry.
2.6 Summarize all
findings and prepare
 AOM, if necessary.
3. To ensure that 3.1 Obtain schedules of
PPE are all PPE.
accounted for 3.2 Witness the conduct
and recorded of physical count of
properly in the PPE conducted by
books of the the agency, or if not
agency. possible, validate
the physical
inventory
conducted.
3.3 Check items
inspected against
the submitted
schedules.
3.4 Determine and
segregate the
unserviceable
properties for proper
disposal.
3.5 Obtain RCPPE.
3.6 Reconcile PPE
report with SL and
GL.
3.7 Compare a per
books and per audit
comparison of the
carrying amount of
PPEs in relation with
the accumulated
depreciation.
3.8 Note for any
discrepancies and
observations for
further inquiry.
3.9 Summarize all
findings and prepare
AOM, if necessary.

Prepared By: Reviewed by:

CARMELA GRACE A. ESPINO MARITES S. DELA ROSA

State Auditor I State Auditor III
Audit Team Member OIC-Audit Team Leader