Professional Documents
Culture Documents
The templates provided are meant to serve as a guide. These are generic and
may be modified/customized by the Internal Audit Service/Unit (IAS/IAU) of an
agency based on its needs and conditions.
[Date]
MEMORANDUM
May we highlight that among the non-internal audit tasks being referred to is/are
the [cite here the non-internal audit task(s) being instructed to be undertaken].
The undersigned is ready to further discuss the matter more should the [Agency
Principal] have questions or items for clarification on the same.
As part of the strategic planning activities of the IAS for [indicate the three-year
period], a Planning Team is hereby created to lead in the conduct of the BAICS of
the [agency].
Relative thereto, the following IAS personnel are hereby assigned to constitute
the Planning Team:
Team Leader:
Alternate Team Leader:
Members:
The Planning Team shall perform planning activities, including, but not limited to
the following:
For compliance.
a. Executive Summary
Provide the detailed findings and recommendations on each internal control component
from the conducted BAICS
d. Overall Findings
e. Attachments
Approved by:
Agency Program/Project/System/Process:
Type of Audit:
I. Introduction
Contains a brief description of the management controls, i.e., the plan of organization
and all the methods and measures adopted within an agency to ensure that resources
are used consistent with laws, regulations and managerial policies; resources are
safeguarded against loss, wastage and misuse; financial and non-financial information
are reliable, accurate and timely; and operations are economical, efficient, ethical and
effective
II. Audit Objectives
Ideally, an audit objective would be consistent with the achievement of the objectives of
the organization/program/project.
Examples:
Compliance audit – to assess compliance of controls with laws, rules, methods and
procedures
Management audit – to ascertain if the operations has its measurement and
evaluation system which will be used to review and improve performance
Operations audit – to determine if the agency program/project/system/process is
achieving its target
Framework or limits of the audit. Audit scope is the extent and boundaries of an audit. It
must be consistent with the audit objectives. Audit scope includes timeframe, locations
and major processes/operating systems/support systems or key controls that will be
covered by the audit to achieve audit objectives.
IV. Audit Criteria
V. Audit Methodology
Statements that describe the activities that will be undertaken in conducting the audit
VI. Resources/Inputs
Approved by:
AUDIT REPORT
I. Table of Contents
a. Criteria
Standards against which a condition is compared with (i.e., laws, rules and regulations,
policies, orders, guidelines, procedures, plans, targets and contractual obligations.
b. Condition
c. Conclusion
The evaluation of the criteria and the conditions to determine: (1) the degree of
compliance or non-compliance of control with laws, regulations and policies; (2) the
control effectiveness or ineffectiveness; and (3) the efficiency, effectiveness,
ethicality, and economy of agency operations.
d. Cause
The immediate and proximate reason/s for the condition for which substantial
evidence will be used as basis of the audit recommendation. It may also refer to the
probable cause which needs only to rest on evidence showing that more likely than
not the act/s or omission/s of the person responsible had caused the non-compliance
which may warrant the conduct of administrative proceeding by the disciplining
authority - in case of compliance audit; and root cause – in case of
management/operations audit.
VII. Appendices
Prepared by: Reviewed by:
Approved by: