DEMOLITION WORKS OF 3NR UNITS, AND CONSTRUCTION OF 1NR SEPTIC TANK INCLUDING

ASSOCIATED PLUMBING WORKS

BILLS OF QUANTITIES

FOR

SOUTH AFRICAN NATIONAL BIODIVERSITY INSTITUTE

PREPARED BY:

Unit F16
Century Square, Heron Crescent
Miradi Group (Pty) Ltd
Century City 7441
Tel: +27 21 552 9505, 0861 117222
Fax: +27 86 635 9509
Email: info@miradi.co.za
Website: www.miradi.co.za
Miradi Group (Pty) Ltd

ARCHITECTS / PROJECT MANAGERS / URBAN DESIGNERS / ENVIRONMENTAL PLANNERS

AUGUST 2018
ITEM DESCRIPTION QTY UNIT RATE TOTAL

MAIN SUMMARY

A BILL NR 1: PRELIMINARIES 1 Item

B BILL NR 2: DEMOLITIONS 1 Item

C BILL NR 3: CONSTRUCTION OF SEPTIC TANK AND SSSOCIATED PLUMBING WORKS 1 Item

SUB TOTAL

D ADD: Allow 15% of the above sub-total for contingencies to be spent as the Employer or

Employers representative may direct and to be deducted in whole or in part if not required

SUB TOTAL

E ADD: 15% VAT

TOTAL CARRIED TO FORM OF TENDER AND ACCEPTANCE -

ITEM NO
DESCRIPTION UNIT QUANTITY RATE AMOUNT

SECTION 1

BILL NR 1: PRELIMINARIES

Conditions of Contract and Preliminaries

The Conditions of Contract are the JBCC Principal Building Agreement inclusive of the
Contract Data (Edition 6.1 March 2014) prepared by the Joint Building Contracts Committee
Inc amended as hereinafter described with ammended clause 25.7

The ASAQS Preliminaries (August 2010 edition) published by the Association of South
African Quantity Surveyors for use with the said JBCC Principal Building Agreement inclusive
of the Contract Data shall be deemed to be incorporated hereinafter

Contractors are referred to the abovementioned documents for the full intent and meaning
of each clause thereof

These clauses are hereinafter referred to by clause number and heading only. Where
standard clauses or alternatives are not entirely applicable to this agreement such
modifications, corrections or supplements as will apply are given under each relevant clause
heading and such modifications, corrections or supplements shall take precedence
notwithstanding anything contrary contained in the abovementioned documents

Where any item is not relevant to this specific agreement such item is marked not
applicable

Pricing of Preliminaries

Should the contractor select Option A in terms of clause 26.0 in the Contract Data for the
purpose of adjustment of these preliminaries, the amount entered into the amount column
in these preliminaries is to be divided into one or more of the three categories provided
namely Fixed (F), Value Related (V) and Time Related (T)

Section A - Principal Building Agreement

Definitions (A1)

Clause 1.0 - Definitions and interpretation

Replace the definitions with the following wording:

AGREEMENT: The agreement arising from the signing of the Form of Offer and Acceptance
by the parties

BILLS OF QUANTITIES: The document drawn up in accordance with the measuring system as
stated in the Pricing Data. The contractor shall have priced the document to reflect the
contract sum

CONTRACT DOCUMENTS: The document, the contract drawings, the priced document and
such other documents as are identified in the contract data

CONTRACT DRAWINGS: The drawings stated in Addendum A upon which the accepted
tender or negotiated amount was based

CONTRACT SUM: The total of prices inclusive of VAT as stated in the Form of Offer and
Acceptance

Add the following definitions:

SCOPE OF WORK: The listed variables applicable to this agreement

SITE INFORMATION: The listed variables applicable to this agreement

F:............................. V:............................ T:............................

Clause 1.0 Definitions and Interpretation

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ITEM NO DESCRIPTION UNIT QUANTITY RATE AMOUNT

A Clause 2.0 Law, Regulations and Notices Item 1

F:............................. V:............................ T:............................

B Clause 3.0 Offer and Acceptance Item 1

F:............................. V:............................ T:............................

C Clause 4.0 Assignment and Cession Item 1

F:............................. V:............................ T:............................

D Clause 5.0 - Contract Documents Item 1

The contract drawings are as listed in Addebdum B

The principal agent shall decide which portion of the priced document may be used as a
specification of materials and goods or methods, if any

F:............................. V:............................ T:............................

E Clause 6.0 - Employer's agents Item 1

F:............................. V:............................ T:............................

F Clause 7.0 - Design responsibility Item 1

F:............................. V:............................ T:............................

G Clause 8.0 Works risk Item 1

F:............................. V:............................ T:............................

H Clause 9.0 - Indemnities Item 1

F:............................. V:............................ T:............................

I Clause 10.0 - Insurances Item 1

F:............................. V:............................ T:............................

J Clause 11.0 - Security Item 1

F:............................. V:............................ T:............................

K Clause 12.0 - Duties of the parties Item 1

F:............................. V:............................ T:............................

L Clause 13.0 - Setting out Item 1

The contractor shall notify the principal agent if any encroachments of adjoining
foundations, buildings, structures, pavements, boundaries, etc. exist in order that the
necessary arrangements may be made for the rectification of any such encroachments

F:............................. V:............................ T:............................

M Clause 14.0 - Nominated subcontractors Item 1

General attendance of n/s subcontractors for pricing by the contractor shall be in
accordance with the n/s agreement. Notwithstanding this provision, general attendance
shall be deemed to include for the contractor to provide free of charge to any n/s
subcontractor such scaffolding as may reasonably be required by such n/s subcontractor for
the execution of the relevant subcontract work
F:............................. V:............................ T:............................

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ITEM NO
DESCRIPTION UNIT QUANTITY RATE AMOUNT

A Clause 15.0 - Selected sucontractors Item 1

General attendance of selected subcontractors for pricing by the contractor shall be in
accordance with the n/s agreement. Notwithstanding this provision, general attendance
shall be deemed to include for the contractor to provide free of charge to any n/s
subcontractor such scaffolding as may reasonably be required by such n/s subcontractor for
the execution of the relevant subcontract work
F:............................. V:............................ T:............................

B Clause 16.0 - Direct sucontractors Item 1

F:............................. V:............................ T:............................

C Clause 17.0 - Contract instructions Item 1

F:............................. V:............................ T:............................

D Clause 18.0 - Interim Completion Item 1

F:............................. V:............................ T:............................

E Clause 19.0 - Practical Completion Item 1

F:............................. V:............................ T:............................

F Clause 20.0 - Sectional Completion Item 1

F:............................. V:............................ T:............................

G Clause 21.0 - Defects Liability Period and Final Completion Item 1

F:............................. V:............................ T:............................

H Clause 22.0 - Latent Defects Liability Period Item 1

F:............................. V:............................ T:............................

I Clause 23.0 - Revision of date for practical completion Item 1

The removal and replacement of materials and/or workmanship which do not conform to
specification or the contract drawings shall not constitute grounds for the extension of the
construction period nor for the adjustment of the contract value

F:............................. V:............................ T:............................

J Clause 24.0 - Penalty for late or noncompletion Item 1

Refer to Part 19/20/24 I Contract Data

F:............................. V:............................ T:............................

K Clause 25.0 - Payment

Materials and goods stored off site shall not be included in the amount authorised for
payment. Notwithstanding the provisions in clause 25.7, Clause 25.7 shall be ammended as
follows "The Client shall pay the contractor within 30 calendar days of receipt of an invoice
from the contractor" Item 1

F:............................. V:............................ T:............................

L Clause 26.0 - Adjustment to the contract value and final account Item 1

All fluctuations in costs, with the exception of fluctuations in the rate of Value Added Tax,
shall be for the account of the contractor

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ITEM NO
DESCRIPTION UNIT QUANTITY RATE AMOUNT

Where prices are submitted by the contractor or n/s subcontractor during the progress of
the works in respect of contract instructions or in regard to a claim under the terms of the
agreement and notwithstanding the fact that such prices may be used in an interim
payment certificate, there is to be no presumption of acceptance. Should the principal
agent wish to accept any such prices prior to the issue of the certificate of final completion,
it shall be in writing

The contractor shall not receive any mark-up for overheads and profit on any omission of
tenant installation work or tenant installation work by others. Claims for loss of profit shall
not be entertained

F:............................. V:............................ T:............................

A Clause 27.0 - Recovery of expense and loss Item 1

F:............................. V:............................ T:............................

B Clause 28.0 - Suspension by the contractor Item 1

F:............................. V:............................ T:............................

C Clause 29.0 - Termination Item 1

F:............................. V:............................ T:............................

D Clause 30.0 - Dispute Resolution Item 1

F:............................. V:............................ T:............................

Section B - Preliminaries

Definitions and interpretation

E Definitions and interpretation Item 1

F:............................. V:............................ T:............................

Documents

F Checking of documents Item 1

F:............................. V:............................ T:............................

G Bills of quantities

These bills of quantities are in multiple procurement format ie the "wet trades" -
earthworks, concrete, formwork and reinforcement, precast concrete, masonry,
waterproofing and sub-surface drainage - are fully measured and the subsequent trades are
budgetary allowances and/or selected subcontract amounts Item 1

F:............................. V:............................ T:............................

H Availability of construction documentation Item 1

Construc on documenta on is complete: Yes

The budgetary allowances and selected subcontract amounts allocated for subsequent
trades included in this agreement will be separately procured, based on multiple
procurement of selected subcontractors during the construction period

F:............................. V:............................ T:............................

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ITEM NO
DESCRIPTION UNIT QUANTITY RATE AMOUNT

Previous work and adjoining properties

A Previous work - dimensional accuracy Item 1

F:............................. V:............................ T:............................

B Previous work - defects Item 1

F:............................. V:............................ T:............................

C Inspection of adjoining properties Item 1

F:............................. V:............................ T:............................

D Services - known Item 1

Various existing services including but not limited to storm water, sewer, water, telephone,
electrical, gas, cross the site. The contractor shall make all necessary allowances for all
deviations and protection of services in the programme.

Should any interruption to water, electricity, sewer, or drainage services to the terminal
buildings be required, the contractor shall give at least 7 working days notice to the
principal agent and provide a method statement outlining the extent of the work and satisfy
all the requirements

The contractor shall be solely responsible for ensuring that every necessary precaution is
taken to protect all existing services from any damage. The contractor shall furthermore
ensure that no services are cut off to any of the existing operational areas during deviations
and the like. Should this, however, not be possible then the contractor shall timeously notify
the principal agent of this so that arrangements may be made with the employer for
identification as to when such work may be executed.

F:............................. V:............................ T:............................

E Services - unknown Item 1

Should the contractor encounter unknown services such as underground cables, pipes or
sewers during the execution of the works, he shall adequately support in position and
protect from damage any services exposed by his operations of rendered liable to damage
by reason of the work in hand.

Where the contractor anticipates or find that it will be impossible for him to carry out the
works without causing the damage to the existing services or works, the contractor shall
make such arrangements as the principal agent may approve to remove, deviate, protect or
suspend the work or services concerned.

Notifications compliance will apply.

F:............................. V:............................ T:............................

Samples, shop drawings and manufacturer's instructions

F Samples of materials Item 1

F:............................. V:............................ T:............................

G Workmanship samples Item 1

F:............................. V:............................ T:............................

H Shop drawings Item 1

F:............................. V:............................ T:............................

I CCompliance with manufacturer's instructions Item 1

F:............................. V:............................ T:............................

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ITEM NO
DESCRIPTION UNIT QUANTITY RATE AMOUNT

Deposits and fees

A Deposits and fees Item 1

F:............................. V:............................ T:............................

Temporary services

B Water (Connection and disconnection only) Item 1

F:............................. V:............................ T:............................

C Electricity (Connection and disconnection only) Item 1

F:............................. V:............................ T:............................

D Telecommunication facilities Item 1

F:............................. V:............................ T:............................

E Ablution facilities Item 1

F:............................. V:............................ T:............................

Prime cost amounts

F Responsibility for prime cost amounts Item 1

F:............................. V:............................ T:............................

Special attendance on n/s subcontractors

G Special attendance Item 1

F:............................. V:............................ T:............................

H Protection of the works Item 1

Specific requirements for protection of the works a

F:............................. V:............................ T:............................

I Protection/isolation of existing/sectionally occupied works Item 1

Specific requirements for protection/isolation of existing/sectionally occupied works are

described

F:............................. V:............................ T:............................

J Security of the works Item 1

F:............................. V:............................ T:............................

K Notice before covering work Item 1

F:............................. V:............................ T:............................

L Disturbance Item 1

Specific requirements for disturbance to adjoining premises or any parts of the works
already handed over are described

F:............................. V:............................ T:............................

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ITEM NO
DESCRIPTION UNIT QUANTITY RATE AMOUNT
A Security of the works Item 1

F:............................. V:............................ T:............................

B Notice before covering work Item 1

F:............................. V:............................ T:............................

C Disturbance Item 1

Specific requirements for disturbance to adjoining premises or any parts of the works
already handed over are described

F:............................. V:............................ T:............................

D Environmental disturbance Item 1

F:............................. V:............................ T: .........................

E Works cleaning and clearing Item 1

F:............................. V:............................ T:............................

F Vermin Item 1

F:............................. V:............................ T:............................

G Overhand work Item 1

F:............................. V:............................ T:............................

Management of contract

H Management of the Works Item 1

F:............................. V:............................ T:............................

I Programme for the Works Item 1

The contractor shall ensure that he/she has suitable staff to programme the works using
suitable and recognised programming software and the programme for the works is to be
developed in sufficient detail indicating an activity network with early and late start dates,
early and late finish dates and duration for each activity, further each activity is to be linked
and the critical path indicated. Furthermore, the programming of the works shall include
detailed documentation and information required schedule which indicates latest dates by
which information is required in order to achieve programme dates.

This programme shall be drawn up in accordance with the dates given herein, sectional
completion and practical completion and shall be in sufficient and approved detail to ensure
control over the work.

The contractor shall be responsible at all times for maintaining the accuracy, validity and
reasonableness of the programme, and the implementation thereof.

F:............................. V:............................ T:............................

J Progress meetings Item 1

F:............................. V:............................ T:............................

K Technical meetings Item 1

F:............................. V:............................ T:............................

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ITEM NO
DESCRIPTION UNIT QUANTITY RATE AMOUNT

Temporary works and plant

A Advertising Item 1

No contractors / subcontractors or other parties are permitted to advertise or place their

name boards on the site.

F:............................. V:............................ T:............................

Section C - Specific Preliminaries

B Site instructions Item 1

Contract Instructions issued on site are to be recorded in triplicate in a site instruction book
which is to be maintained on site by the contractor

F:............................. V:............................ T:............................

C Trade names Item 1

Wherever a trade name for any product has been described in the bills of quantities / lump
sum document, the tenderer's attention is drawn to the fact that any other product of
equal quality may be used subject to the written approval of the principal agent being
obtained prior to the closing date for submission of tenders

If prior written approval for an alternative product is not obtained, the product described
shall be deemed to have been tendered for

F:.......................V:.........................T:............................

D Warranties for material and workmanship: Item 1

Where warranties for materials and/or workmanship are called for, the contractor shall
obtain a written warranty, addressed to the employer, from the firm supplying the
materials and/or doing the work and shall deliver same to the principal agent on the final
completion of the contract. The warranty shall state that workmanship, materials and
installation are warranteed for a specified period from the date of final completion and that
any defects that may arise during the specified period shall be made good at the expense of
the firm supplying the materials and/or doing the work, upon written notice to do so. The
warranty will not be enforced if the work is damaged by defects in the construction of the
building in which case the responsibility for replacement shall rest entirely with the
contractor

F:.......................V:.........................T:............................

E Mode of Procedure: Item 1

Notwithstanding anything to the contrary contained herein the Principal Agent at all times
reserves the right to direct the order in which various parts of the contract are executed.
The contractor shall give priority to any individual section or portion of the works that in the
opinion of the Principal Agent requires to be expedited. Should the Contractor or the
Principal Agent be of the opinion that such instruction warrants a revision of the
Programme, then the applicable provisions of the contract shall apply.

Should it appear, in the opinion of the Principal Agent, that work in any area is not being
executed in accordance with the requirements of the programme, the Contractor shall
provide at no extra cost, additional overtime and do everything else required to bring the
work back to Programme to the satisfaction of the Principal Agent.

F:....................... V:........................... T:............................

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ITEM NO
DESCRIPTION UNIT QUANTITY RATE AMOUNT

A Labour record: Item 1

At the end of each week the contractor shall provide the principal agent with a written
record, in schedule form, reflecting the number and description of tradesmen and labourers
employed by him and all subcontractors on the works each day.

F:...........................V:.........................T:.........................

B As built drawings: Item 1

The position of construction breaks and the extent of individual concrete pours are to be
recorded by the contractor on the structural engineer's drawings and are to be submitted
to the principal agent and the structural engineer for their records.

F:...........................V:.........................T:.........................

C Use of Local Labour Item 1

The Contractor is to price opposite this item for all costs relating to compliance with the
employment of unskilled workers from the local community and it is explicitly pointed out
that all requirements of the aforementioned are deemed to be priced hereunder and no
additional claims in this regard shall be entertained.

F:...........................V:.........................T:.........................

D Compliance with laws and regulations

The Health and safety specifications are as Addendum B

Without limiting the generality of the provisions of clause 2.0, the contractor's attention is Item 1
drawn to the provisions of the Construction Regulations, 2003 issued in terms of the
Occupational Health and Safety Act, 1993. It is specifically stated that the employer shall
prepare a documented health and safety specification for theworks and that the employer
shall ensure that the contractor has made provision for the cost of health and safety
measures during the execution of the works. The contractor shall price opposite this item
for compliance with the act and the regulations and the reasonable provisions of the
aforementioned health and safety specifications

F:............................. V:............................ T:............................

E Assignment Item 1

F:............................. V:............................ T:............................

F Site and access Item 1

Defined restrictions to the site are described in Addendum C: Drawings

No Geotechnical investigation of the site has not been undertaken

Existing premises will be occupied during the execution of the works

G Temporary works and plant Item 1

H Enclosure of the works is described in Addendum A: Drawings Item 1

I Site Office accommodation for the contractor Item 1

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ITEM NO
DESCRIPTION UNIT QUANTITY RATE AMOUNT

Collection

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ITEM DESCRIPTION QTY UNIT RATE TOTAL

BILL NR 2: DEMOLITIONS OF STORAGE UNITS

MODEL PREAMBLES FOR TRADES

For preambles refer to Model Preambles for trades 2008 edition issued by the Association of South African
Quantity Surveyors for specification of materials and methods to be used.

SUPPLEMENTARY PREAMBLES

The Tenderer is also to refer to drawings number A103 and A104 and take cognisance thereby in pricing.

STORE ROOM (BLOCK A ON PLAN)

A Demolish existing building approximate dimensions 8880 mm long x 3910mm wide x 3200mm high . The 1 Item

demolition works shall include but not limited to taking down the whole substructure including strip foundations

and foundation walls, concrete surface bed, internal and external walls, window and doors, roof covering and

structural roofing timber, plumbing installation works, electrical installation works, joinery fittings, backfilling

excavations in 300mm layers compacted to atleast 95% AASHTO, disposal of surplus excavated material etc.

Materials arising from the demolitions must be carted away to a tip provided by the contractor and the

contractor shall be responsible for paying any tipping fees. The contractor is strictly advised to visit the site to

assess the extent of the scope and any risks associated with this work because claims for extra payment

arising as a result of the contractor's failure to fully understand the scope and its risks will not be accepted.

All the works must be carried out in compliance with Occupation Health and Safety Act, Construction

Regulations and any other laws applicable at the time the works are being executed.

STORE ROOM (BLOCK B ON PLAN)

B Demolish existing building approximate dimensions 8880 mm long x 3910mm wide x 3200mm high . The 1 Item

demolition works shall include but not limited to taking down the whole substructure including strip foundations

and foundation walls, concrete surface bed, internal and external walls, window and doors, roof covering and

structural roofing timber, plumbing installation works, electrical installation works, joinery fittings, backfilling

excavations in 300mm layers compacted to atleast 95% AASHTO, disposal of surplus excavated material etc.

Materials arising from the demolitions must be carted away to a tip provided by the contractor and the

contractor shall be responsible for paying any tipping fees. The contractor is strictly advised to visit the site to

assess the extent of the scope and any risks associated with this work because claims for extra payment

arising as a result of the contractor's failure to fully understand the scope and its risks will not be accepted.

All the works must be carried out in compliance with Occupation Health and Safety Act, Construction

Regulations and any other laws applicable at the time the works are being executed.

STORE ROOM (BLOCK C ON PLAN)

C Demolish existing building approximate dimensions 15130 mm long x7345mm wide x 3800mm high . The 1 Item

demolition works shall include but not limited to taking down the whole substructure including strip foundations

and foundation walls, concrete surface bed, internal and external walls, window and doors, roof covering and

structural roofing timber, plumbing installation works, electrical installation works, joinery fittings, backfilling

excavations in 300mm layers compacted to atleast 95% AASHTO, disposal of surplus excavated material etc.

Materials arising from the demolitions must be carted away to a tip provided by the contractor and the

contractor shall be responsible for paying any tipping fees. The contractor is strictly advised to visit the site to

assess the extent of the scope and any risks associated with this work because claims for extra payment

arising as a result of the contractor's failure to fully understand the scope and its risks will not be accepted.

All the works must be carried out in compliance with Occupation Health and Safety Act, Construction

Regulations and any other laws applicable at the time the works are being executed.

Carried Forward To Main Summary

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ITEM DESCRIPTION QTY UNIT RATE TOTAL

BILL NR 3: CONSTRUCTION OF SEPTIC TANK AND SSSOCIATED PLUMBING WORKS

MODEL PREAMBLES FOR TRADES

For preambles refer to Model Preambles for trades 2008 edition issued by the Association of South African
Quantity Surveyors for specification of materials and methods to be used.

SUPPLEMENTARY PREAMBLES

The Tenderer is also to refer to drawings number A100 and A101 and take cognisance thereby in pricing.

All pipe diameters are nominal external

uPVC pipes and fittings

Soil, waste and vent pipes and fittings shall be solvent weld jointed

Excavations

No claim for rock excavation will be entertained unless the contractor has timeously notified the quantity
surveyor thereof prior to backfilling. (48 hours notice is required prior to backfilling)

Laying, backfilling, bedding, etc of pipes

Pipes shall be laid and bedded and trenches shall be carefullybackfilled in accordance with manufacturers'
instructions. Where no manufacturers' instructions exist pipes shall be laid in accordance with clauses 5.1
and 5.2 of each of the following: SABS 1200 L : Medium pressure pipelines: LD Sewers LE: Stormwater
drainage: Pipe trenches etc shall be backfilled inaccordance with clause 3, 5.5, 5.6, 5.7 and 7 of SABS

A 110mm pvc pipe in trench including excavations, backfilling and disposal 32 m

B 110mm pvc bend 2 Nr

C 8000litres heavy duty plastic septic tank as manufactured by Roto Tanks or any other equal and approved 1 Nr
installed as per manufacturer's specifications including excavations,backfilling in 300mm layers and
compacting to atleast 95% AASHTO and disposal of surplus materialto a tip provided by the contractor
(See product specification attached for for details)

D 1000x1000x1000mm deep brick manhole complete with 100mm thick mass concrete slab, 230mm 2 Nr
brickwall in English Bond, benching, plastering, forming holes and ductile cast iron cover and frame size
420 x 345mm type HYDREX Z300x400C including excavations, backfilling in 300mm layersand compacting
to atleast 95% AASHTO and disposal of surplus material to a tip provided by the contractor all complete
including any associated works

E Extra over excavation in hard rock (Provisional) 1 m3

F Extra over excavation in soft rock (Provisional) 1 m3

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