Dhoot on Instructions

A notebook for junior lawyers.

© Kiran Dhoot 2019

Foreword

It’s 9am. Your laptop is set up. You’re about to open your timer. Whether
you steadily cut your way through a stream of work, or power through
peaks and troughs, this notebook is one more tool to have by your side on
your journey as a junior lawyer. Here is how to use it.

Date: Keep track of when your instructions were issued so know when an
item of work becomes due.

Matter code: Your timer will have a matter number/code/key to which your
time is charged. Make a note so it ends up on the correct bill. Your timer is
highly likely to require you to enter this information.

Phase: The stage you are at in your transaction, mediation, litigation or

arbitration. This could be negotiation, pre-action, disclosure, enforcement of
costs or anywhere between or beyond. Your timer may require you to enter
this information or something similar.

Action: The actual task you are doing e.g. preparing documents/bill
preparation. Your timer may require you to enter this information or
something similar.

Instructing sol.: Note who instructed you as you may need to clarify your
instructions shortly after you begin. If you have to handover your task, the
assignee should know who to talk to about the work.

Hours: How long does your instructing solicitor or you anticipate the task
will take? How long do they want you to spend on it?

Narrative keywords: When you describe your time to the client, what do
you want your client to know you have been doing? Treat these like
hashtags/reminders which you can use in drafting your narrative.

Deadline: Does your instructing solicitor need this today or by a set date? Is
there a court or client deadline coming up? Is it a hard or soft deadline?

Completed?: This only needs a tick when the task is delivered.

Follow up task?: After you have completed the main task there may be
associated work to follow up on. By ticking this, it is a reminder to fill out
another page with the details of the follow up task.
 Task Description: The nitty gritty. Are you assembling a bundle? Are you
drafting a letter or witness statement? Describe in as much detail as you can.
Take down as much as you can now.

Date Hours
Matter code Narrative keywords
Phase Deadline
Action Completed?
Instructing Sol. Follow up task?

Task Description
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Phase Deadline
Action Completed?
Instructing Sol. Follow up task?

Task Description

Date Hours
Matter code Narrative keywords
 Phase Deadline
Action Completed?
Instructing Sol. Follow up task?

Task Description

Date Hours
Matter code Narrative keywords
Phase Deadline
Action Completed?
 Instructing Sol. Follow up task?

Task Description

Date Hours
Matter code Narrative keywords
Phase Deadline
Action Completed?
Instructing Sol. Follow up task?
Task Description

Date Hours
Matter code Narrative keywords
Phase Deadline
Action Completed?
Instructing Sol. Follow up task?

Task Description
 Date Hours
Matter code Narrative keywords
Phase Deadline
Action Completed?
Instructing Sol. Follow up task?

Task Description
 Date Hours
Matter code Narrative keywords
Phase Deadline
Action Completed?
Instructing Sol. Follow up task?

Task Description
 Date Hours
Matter code Narrative keywords
Phase Deadline
Action Completed?
Instructing Sol. Follow up task?

Task Description
 Date Hours
Matter code Narrative keywords
Phase Deadline
Action Completed?
Instructing Sol. Follow up task?

Task Description
 Date Hours
Matter code Narrative keywords
Phase Deadline
Action Completed?
Instructing Sol. Follow up task?

Task Description
 Date Hours
Matter code Narrative keywords
Phase Deadline
Action Completed?
Instructing Sol. Follow up task?

Task Description
 Date Hours
Matter code Narrative keywords
Phase Deadline
Action Completed?
Instructing Sol. Follow up task?

Task Description
 Date Hours
Matter code Narrative keywords
Phase Deadline
Action Completed?
Instructing ssol. Follow up task?

Task Description