Pre-Interview Agenda for Module 5 Team Assignment (Interview)

PRE-INTERVIEW DISCUSSION BEGINS HERE

1. (Host) Start Recording and be sure it is in “Gallery View”

The Host needs to make sure he/she has set up the recording settings correctly!

2. (Facilitator & Team Members) Introductions. Please give me your name and
role for the meeting. You will do this again when you start the Interview!

The recording often doesn’t show the names of the participants and I don’t know
everyone’s name yet.

3. (Jokester/Assessor) Joke of the Day You can skip this activity. But, the
Assessor should identify two criteria that your team will use to assess how the
interview meeting went.
4. NOTE: There is not an ice breaker or team building activity for this meeting.

Expert Interview Agenda

 Date of Interview: TBA

Time Limit: 60 minutes - 1 hour and 15 minutes

Interviewee: Nguyen Le

Facilitator: Oshea

Introducer: Audra

Host: JP

Thanker: Taylor

Instructions: This is an expert interview in which we will be interviewing someone with

team leadership experience. There will be four roles in this interview: host, facilitator,
introducer, and thanker. The facilitator will start the interview by giving an overview of
the meeting and its purpose. Then, the introducer will introduce the interviewee. Once
the interviewee has been introduced, the facilitator will thank the interviewee and start
with the first question. After all, questions have been answered, the facilitator will ask if
the interviewee has anything else to add. If not, the thanker will close out the interview
by thanking our expert.

*Facilitator [OSHEA] welcomes everyone, provides instructions (and purpose)

*Introducer [AUDRA] introduces Interviewee
*Introducer [AUDRA] asks Interviewee if there is anything they would like to add onto
their experience/introduction
*Lets begin [OSHEA]
Questions:
[OSHEA] Topic: Team Trust, Communication, and Decision-making

1. [OSHEA] What do you feel is the best way to establish trust on a team? Is it
through facilitated things like team building activities or can you rely on trust to
come naturally through actual work?
2. [MATT] How do you prefer to communicate now that we are working virtually as
compared to being face to face? For example, what are the strengths and
weaknesses of communicating in virtual teams?
3. [TAYLOR] How do you delegate decision making on teams? For example,
something we have learned about is team charters, a document that outlines the
responsibilities and purposes of the team. Do you have something like a charter
or designated team roles?
 a. What are some of the major consequences for a team that does not clarify
roles?
[BEAUX] Topic: Team Conflict and Feedback
1. [BEAUX] There are many ways we have learned to address and handle conflict
(avoidance, confrontation, compromise, competing, etc.). When a conflict first
occurs within your organization, what is your process of resolving it?
a. Can you share a time with us in which your team was not united in the
face of conflict and specifically how did you use your style to refocus
everyone towards the goal?
2. [JP] Have you ever had a team member that you are leading come to you with
negative feedback or an idea on how to improve your leadership style?
a. If yes, how did this make you feel and how did you handle the situation?
b. If no, what would you do if this did occur?
3. [AUDRA] How do you remain assertive in your leadership style without being
seen as too strict?

[OSHEA] Topic: Diversity and Teams

1. [OSHEA] As an organization, what is the process like of creating a culture that
embraces inclusion and change in the quickly evolving social climate of today?
For example, is there anything in particular that you value from team members,
and why?
2. [MATT] Does diversity (factors like race, gender, age, etc.) play a role in your
decision making when building a team? Or do other factors, like skill and
experience, play more of a role?
3. [TAYLOR] Have you led a diverse team before? Did you notice any advantages
or disadvantages?
a. Have you ever had negative experiences with diversity on teams?

[BEAUX] Topic: Team Leadership

1. [BEAUX] When you're working on or leading a team, in your experience, have
you found yourself in a situation where everybody is in agreeance? How do you
avoid groupthink within dialogue?
2. [JP] Has there ever been a time in which you felt that you needed to step in as a
leader for somebody else?
a. If yes, what qualities was the leader lacking?
3. [AUDRA] Describe an instance when a team member failed. Did his/her
subsequent actions show a desire to learn from the experience and how? Please
explain.

[OSHEA] Topic: Team Member Assessment

 1. [OSHEA] How do you reward and acknowledge the people within your team who
are prepared and contribute? How do you acknowledge when team members are
coming to meetings unprepared or not contributing to the team’s success?
2. [MATT] What areas do you feel you could improve upon when it comes to being
a leader or a follower on teams?
3. [TAYLOR] We feel it is more common for leaders to assess team members, but
have you had opportunities to evaluate other team members?
a. If you did have the opportunity, what was the most valuable takeaway?
How did it positively affect you and your teammates?
b. If you did not, do you think there is value in assessing your peers?

[BEAUX] Topic: General Questions

1. [BEAUX] What are the key personality traits, in your opinion, of a leader?
2. [JP] What has been the most difficult encounter you have had while working on a
team, and how did you contribute to handling it?
3. [AUDRA] What has been your favorite part of working on virtual teams? What
advantages do you see to them?

POST-INTERVIEW DISCUSSION Agenda

1. (Facilitator and Team Members) How did this meeting go?

Rely on the materials from the George Washington University web site for questions
to assess how the meeting went. Here is the link: Team Effectiveness

Measure something specific about your meeting rather than just the generic “How
did it go?” What went really well and what could have been better? What were the
assessment criteria identified in the pre-meeting?

2. (Facilitator) Any changes needed for the next meeting?

Be specific as this might include any changes resulting from team members not
finishing readings, changes as a result of Dr. Chanley’s feedback, or your own
changes as a result of your review of how the meeting went this time. Someone
needs to make notes so these things do not get overlooked for the next meeting.

3. (Facilitator) Review the instructions for the next meeting and set up
roles and date/time.
 Your next meeting should be the Content Discussion in Module 5. Please make
sure that you have read through the next meeting instructions and noted what needs
to be completed (read/watched/done).

4. (Host) Ends meeting and waits for recording email so the URL to the
meeting discussion can be uploaded in both the Google doc and for the
team assignment in Canvas.

IF you have any trouble, you can call me.